Tasks to be completed when documenting an SAP Transaction, Report or Message code.

 1. Title of the page = SAP Transaction code, SAP Report or SAP Message

2. Add the following Labels, respectively : 

    • SAP Transaction => "sap_transaction", Transaction code "xxxx"

    • SAP Report => "sap_report"

    • SAP Message => "sap_msg"

3. On the left section, describe the steps. On the right section, insert respective print screens and additional guidelines, if needed (e.g. Main selections of the transaction...)



Use transaction code: 

: Initial Screen


The transaction FBS1 is used for creation of Accrual / Deferral postings where is a need to post an amount in the books for the current period and depending of some conditions to reintegrate in pro rata (reversal) at some future date. If the reverse of the accruals must occur at different dates in the future, one document must be created by date of reversal.



Enter transaction FBS1:

worddavd977475b841f69ca4f6ebff647ea136c.png


The Accrual/Deferral Document can be made using a posting file. In order to do that in the column of the transaction code you need to fill in with FBS1.

worddav437762ea72bef1a42b4d375d7c8bcd9f.png

Also you need to add a column with the Reversal Reason (Technical Name: BKPF-STGRD) and a column with the reversal date (Technical Name: BKPF-STODT). 

worddavf6ebe485349d6dcc7e924d1c248c6828.png

Please see image bellow as an example of an accrual/deferral document prepared using a posting file: 

worddavd0f91bbdd9ecb558d4bcbb35444156f5.png




Fill in the transaction fields


Click on 

Then you may adjust all fields and amounts (see in 4.1.1, from step 2 to 6), and repeat as much as needed (for all line items).

(rewrite this paragraph according with this new template)(error)


Required fields to complete:

Document dateDate of original document
Posting dateDate of primary entry
TypeUse a specific document type. It allows to easily report when needed
Company codeCode of organizational unit where the document has to be posted

Currency / rate

Currency key for amounts in the system / Exchange rate. Tax amounts are usually converted using the exchange rate defined by the tax base amounts. Depending of needs, system default exchange rate or enter an alternative exchange rate, are possible. As a result of the alternative exchange rate, the document contains a balance in local currency, which is posted to a separate account by means of an automatically generated line item.

Reference

Can contain the number of the vendor / customer's document. However it may contain a different value. The reference document number is used as a search criteria when displaying or changing documents. In correspondence, the reference document number is sometimes printed in place of the document number.

Document header text

Contains explanations or notes which apply to the document as a whole that is not only for certain line items.

Reversal reason

Accrual / Deferral posting - 05 
Reversal in closed period - 02

Reversal date

Date in the future when this document have to reintegrate (be reversed) in the books

PstKey

Posting key for the next line item 40 for debit50 for credit

Account

Account number which is to be posted to with the next line item. Chart of accounts is available on the DCFI-GAC team site or in SAP with the match code




Add G/L account item

worddavd1d57f43e1d6d035b5785adfc26f664d.png

Required fields to complete:

Amount

The pro rata of total amount which has to be posted at the reversal date in the future

Business area

A unit, grouping product and market combinations. It is composed by: 
X+YY+Z 
Where: X is 3 for plastic, 7 for chemicals and 8 for administrative. 
YY is the division number 
Z is free ( normally "0") 
Only for PF1

Assignment

Additional information reference field with opportunity to display the account line items sorted according to its content

Text

Main explanatory information on the line item about the nature of Accrual / Deferral expense and concerned period

Insert the other Posting Key and account an press Enter – to go to next screen. 

This message below can appear. Just press enter again to continue the posting.


worddav7f64e51a3d6ddd51bb9f8f7b4b00d03a.png

Required fields to complete:

Amount

Star (star) or the same amount as in previous line item

Business area

A unit, grouping product and market combinations

CO object

A CO object (Cost center, Order, WBS element, etc.) is required for each account number which is also defined as a cost element.




Simulate the entered line items


Go to Document\Simulate - Simulation of entered line items before saving.

worddave4988fa2cee02f5adf7e730f3507318d.png


This message can appear, just press enter again.


worddavd1a39af0ea5adcf95a9dd1797058bc28.png



Save the entry


 =  - to save entry.

The other option is to insert initial data: 

worddav7419017c7d6284b9033b324147ebe0d2.png


And click on  , and insert the same data, but as a list: 

worddavafdda93606c67f2eb8286e6414bb2823.png



Check FB02 for changes in Accrual/Deferral postings






Check F.81 to reverse Accrual/Deferral documents


In case the Accrual/Deferral Document needs to be cancelled (not reversed) you need to change the Accrual/Deferral Document and delete the reversal date via FB02 and save the change. Once the reversal date is removed you can reverse the Accrual/Deferral document.