Introduction

The following procedure is reserved to space owners.

Since the Solvay ONE documents are managed in an AODocs Library, you no longer manage permissions directly in Drive but through Google Groups.

The rules are very simple:

  1. a Google Group dedicated to your Solvay ONE space was created (named "$AODocs Solvay ONE [Your Solvay ONE space name]")
  2. as a owner of your Solvay ONE space, your should be manager of this group, being able to add / remove people in it.
  3. adding someone (or another Google group) as member of this group allows him (or them) to edit the folder content.
  4. removing someone (or another Google group) as member of this group remove this permission.

The reading permissions are given to all Solvay employees in the whole library, so you only need to manage the edition rights, as summarized upper and detailed below.

 

Adding members to your Google group

Go to Google groups and select 'My Groups':

 

Find your group in the list, then click 'Manage':

 

Select 'Direct add members' on the left:

 

Then add the mail addresses and a welcome message for the new members.

After adding someone to your GGroup, it could take until 4h before the person is concretely able to contribute in the concerned library folder. It is due to technical synchronization reasons.

  • Your could add another Google group instead of adding a single or a list of persons.
  • If the will be only used for web contribution only(No email), you should avoid setting up mail subscription.