(please change CROCO)

1. Objective and Scope

1.1. Objective of this Operation

The following gives you detailed posting instructions with regard to specifics which can happen in all invoices from foreign suppliers.
This document describes the local specifics on the handling of "autofature".

1.2. Scope

The procedure is currently performed for the following list of companies:

2. Definitions

See Finance Glossary:

• CICC
• FI

3. Tasks description

3.1. Responsibilities

SBS PtP (change PtP) department:

• No actual responsibilities are on the run of this procedure are assign to AP although the AUTOFACTURA process is under AP scope of documentation.

SBS RtR (change RtR) Department

• All the tasks described in this procedure will be under SBS RtR (please change RtR) responsibility.

Local department

• Local Department should only contact Locals in case of Tax problems

3.2. Autofattura (Reverse VAT Charge)

Link to detailed information:

• Please refer to the correspondent section in AP-DOC 20.03v00 Overview Italian Specifics. (link to the file)
  

3.2.1. Introduction

An "Autofattura" must be issued by an Italian purchaser in certain cases of services supplied by a non-resident vendor. In these cases the service supply is deemed made in Italy and as a consequence, the Italian VAT is due and needs to be recovered. 
The application of an "autofattura" is ruled by the article 7 of the Italian VAT law DPR 633/72. 

The "autofattura" is required if a EC or extra EC supplier (no VAT subject in Italy) provides specific types of services within the geography of the Italian state to an Italian customer (VAT subject) such as:

• Rent (see LOP "AP LOP 20 03 36 IT - Posting foreign invoices Use" – annex TAB. A)

• Transport (see LOP "AP LOP 20 03 36 IT - Posting foreign invoices Use" – annex TAB. B)

• Other services (see LOP "AP LOP 20 03 36 IT - Posting foreign invoices Use" – annex TAB. C)

3.2.2. Technical Features

3.2.3. "Autofatture" in Solvay

3.3. I perform the posting of invoices which require an "autofattura" (please confirm the title) 

3.3.1. I run SAP transaction Z1F_ITAUTOF

1) Go to transaction Z1F_ITAUTOF 

2) Select "Create Output" 

3) Select variant of company – example "0270 AUTO" 

Change the fields:

• • "Fiscal YEAR": put the year of the precedent month or current month 
  • "Posting Period": put the month of the precedent month or current month 
  • "Posting Date": put the last day of the precedent month or date of the day 

Choose the directory where the file will be saved and Select "GENERATE"

4) Exit for the transaction.

Open the file and make sure that the account to be used is 7640000000 instead of 2740000000.
Also the cost centers to be used are:

• • 0270: XRD859
  • 5835: B7D859

3.3.2. I upload and post Croco invoices (please confirm this title)

1) Once the files are received execute transaction ZZF_POSTING_FILE. 

File name – insert a name of the file in output of the precedent transaction 

Execute the transaction and keep the documents generated.

2) Afterwards execute Z1F_CROCO_VENTES for the SW documents created. 

3) Go to VF04 and check that all documents are posted on FI. 

 

4) During closure period process the invoices until the end (C0 and R0), outside this period during the night the normal jobs for croco invoices will run and post the documents.

a) In VF04 you can find all the sales orders generated;

b) Go to VF01 to process the sales orders and generate the billings;

b) In the end go to BD87 to process all the idocs.

3.3.3. I request the Croco Input Down and update the Croco Table

1) The execution of Z1F_CROCO_IMPUT_DOWN has to be requested to SIS through a FASConnect referring the companies that are needing this information. 

2) Once you have the confirmation from SIS that the documents were updated in Z1F_CROCO_IMPUT table execute it by: 
Complete all entries that have in fields "CoCD" = "CoCD" the same value, the account 7640000000 on the field "P_Cost"and the following cost centers:

• • 0270: XRD859
  • 5835: B7D859

a) Flag SKIP post for all non Autofattura movements.

b) Once completed save the adjustments done.

3.3.4. I run the Croco Input Up and clear the accounts

1) Execute Z1F_CROCO_IMPUT_UP and the correspondent batch input.

Once all batches are processed return to Z1F_Croco_imput_up and Unflag SKIP Posting

2) Once all is posted different accounts have to be cleared:

1. 1. 2220200000 (SW vs. C0 )
      
      
   2. 2320200000 (R0 vs. S1)
      
      
   3. 2740000000 (SW vs. S1)
      
      
   4. Customer and Vendor accounts according with the list hereunder:

For this specific clearing enter in FB05:

1. 1. Enter the document and posting date;
      
      
   2. The document type S1;
      
      
   3. Reference "AUTOFATTURA"
      
      
   4. The company code;

• • Select "CHOOSE OPEN ITEMS"

• • Then select the account you want to clear:

• • Process the open items in the account and select them.

At this stage the clearing will be unbalanced and we need to select the open items in the vendor account choosing "Write Off Difference" and enter the correspondent vendor account: 

Once all open items are selected it will be able to save the document:

As soon all clearings are concluded a mail should be send via case informing the team Leader or Expert so that procedure can be completed by them.

3.3.5. I change the status to "Complete"

1) Execute transaction Z1F_ITAUTOF 

2) Select "Complete" 

3.3.6. I perform the final check

Check in KSB1 if cost center B7D859 and XRD859 (with cost element 7640000000) have no impact. If the impact is 0 then it is correctly done.

If not, probably something missed to be processed (some RD04 for example, or some invoice was wrongly done).

End of document.