Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ZZF_POSTING_FILE


Forms

7. Insert the links accordingly and change the link text with the OP nam

ES- ESCO MONTHLY INVOICING


Attachments

8. Add the link to attachments or external links



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1. Objective and Scope

1.1. Objective of this Operation

The aim of this document is to provide an operational guide for the SAP/R environment PF1 for the calculation and booking of the amount to invoice ESCO company that commercialize the sodium chloride, commonly known as salt.

1.2. Scope

This procedure is applicable for the Spanish company 0245 – SOLVAY QUIMICA S.L.


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. Background

On a monthly basis you will receive from locals one .pdf file like the one bellow: 

This file is sent to the accounting department with the variable quantities to invoice ESCO Spain, SL. 
The information we need to be focus on is related to:

  • Dried (secado);
  • Compacted (compactación);
  • Packaged (embalaje);
  • Storage and loading of packaged product (Almacenaje y Cargue de Producto Embalado).

The price defined is reviewed at the beginning of each year and the accounting department informed of the current prices. 
For 2021 the agreed prices are:


Price update for 2019 EUR/TON
SECADO1,18
COMPACTACION2,41
EMBALAJE0,072
ALM/CARGUE PTOS. EMB.0,057


3.2. I calculate and book the invoices

Every month when you receive the file, you should calculate the total amounts to bill ESCO multiplying the quantities by the pre-defined price. 
Taking as example September 2021: 




Price/TONQuantity
Amount to invoice
SECADO1,183274,541,18*3274,543863,96
COMPACTACION2,41553,002,41*553,001332,73
EMBALAJE0,0721969,500,072*1969,50141,80
ALM/CARGUE PTOS. EMB.0,0572474,170,057*2474,17141,03


After the calculations, perform a KB11N document with the following information:


Sender orderCost elementReceiver WBSName and Concept (Text for KB11N)Amount
20590000437446000000E00245SDTV42ES0245TO69SECADO PARTE VARIABLE MM.YYYY*amount calculated
20590000477446000000E00245SDTV42ES0245TO69COMPACTACION PARTE VARIABLE MM.YYYY*amount calculated
20590000497446000000E00245SDTV42ES0245TO69EMBALAJE PARTE VARIABLE MM.YYYY*amount calculated
20590000517446000000E00245SDTV42ES0245TO69ALM/CARGUE PTOS. EMB. PARTE VARIABLE MM.YYYY*amount calculated


Run the CROCO to generate invoice.


End of document.