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Accounts represents supplier groups, suppliers and alike. |
Table of content
Account types
Supplier group
Supplier groups are coming from SAP PRS groups. Not all groups in PRS are synchronized with Convergence : only the most important for you.
A supplier group may gather on or more legal entities : those entities are suppliers and alike.
Each supplier group has its own PRS code, stored in the field "External Key".
In this example, KSB AG is the supplier group of two suppliers : KSB ATRU SERVICES BOURGOGNE and KSB SERVICE ROBINETTERIE
Suppliers
Suppliers is the main type of account. It is also named "legal entity".
Each supplier has its own PRS code, stored in the field "External Key".
In this example, PALL ITALIA SRL is a supplier of the supplier group DANAHER...
Additional suppliers
Additional suppliers behave exactly like suppliers except that they don't have a PRS code (external key). They are used in some specific cases and remain quite rare.
In this example, FERRUM INC - US is an additional supplier of the supplier group FERRUM.
Prospects
Prospects are a powerful feature of Convergence.
All buyers can create prospects for their own needs : le't say you meet a new supplier in a fair and you want to record a Visit Minute. Simply create a new prospect in Convergence and make your Visit Minute.
Prospects can be nested within a supplier group or can be created alone.
Prospects can then be converted in suppliers once needed.
Account detail
All account pages are structured the same way. On top you will find the "Account Detail".
Most of the information is coming from PRS and is synchronised periodically from PRS to Convergence.
Account Name : name in PRS and Convergence.
Parent Account : supplier group of this account.
Posting block :supplier can no longer send bills to Solvay (all company code).
Purchasing block : Solvay cannot purchase anymore to the supplier (all purchasing organizations).
Deletion flag : supplier should no longer be used.
Account record type : supplier group, supplier, additional supplier or prospect.
External key : supplier code in PRS, PF1 and BW.
RCS vendor code : specific code in RCS (different from the external key).
RHO vendor code : specific code in RHO (different from the external key).
SF internal key : dedicated code in Convergence.
Communication
This information is also coming from PRS ans is generally about billing. Any correction will be made in PRS trough the Vendor Workflow.
Purchasing Segmentation
This information is stored in PRS are comes from the Vendor Workflow.
Account Summary
This is useful to see the supplier and its hierarchy.
Address Information
This information is also coming from PRS ans is generally about billing. Any correction will be made in PRS trough the Vendor Workflow.
Please not that supplier groups only display a city and a country.
Solvay Stakeholders
The Solvay account manager take care of his or her supplier's page. He or she is the buyer in charge of an account page & content consistency. Every account has a Solvay Account Manager.
The Solvay key account manager is only available for supplier groups and is not used yet.
