Table of contents

Scope

ERP

References

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links

1. Objective and Scope

1.1 Objective of this Procedure

This SOP explains how to create a contract in RCS covering:

2. Standard Operating Procedure Description

2.1 Prerequisites

Mandatory information to be provided to SBS BO D&A team:

Agreement type: WK - Local value contract or ZWK - Central value contract

  • Purch. Organization
  • Code Supplier
  • Code Article/S
  • Price
  • Incoterms
  • Delay
  • Vat Code
  • Buyer Code
  • Contract Validity
  • Plant (If contract is WK)
  • Country (If contract is ZWK) 

A) Industrial and General Supply

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Tips / Best practices

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1

Enter transaction ME31K

 

 

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2

A RCS contract is created by CCA and per country

 

If supplier has several codes in SAP, use the Headquarters folio number

3

Agreement type: ZWK - Central val. contract

 

Available for more than 1 site

4

Agreement Date: Date of contract creation in SAP fulfilled automatically

 

 

5

Purchasing. Organization : 3001 or 3004

 

3001 – General supply

3004 – Industrial Supply

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5

Purchasing Organization : Concerns activity or 3004

 

3001 – General supply

3004 – Industrial Supply

6

Buyer Code: Always provided by requester

 

 

7

Mandatory to flag the "Acknowledgment Reqd" – PRESS ENTER

 

 

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8

Company code: Enter a valid country code: List bellow

 

Information always provided by requester


France :   ZFR3  UK :  6068
Italy:         8090  Spain :  8485
Germany :  6111  Poland :  7531

 

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Validity date: Provided by requester

 

 

10

Your reference: Concerns the contract reference with the supplier (if not known, indicate reference Solvay)

 

 

11

Our reference: If not known, enter 000000

 

 

12

Salesperson: Pre-defined in the vendor master record, If not known, indicate M. in order to be able to move to other screen

 

 

13

Telephone: Pre-defined in the vendor master record, If not known, indicate M. in order to be able to move to other screen

 

 

14

Incoterm: If contract is created for several sites you can not define a specific address to deliver material, so, do not remove "ADRESSE DE LIVRAISON"

 

 

15

Payment Terms: System will retrieve it, by default from the Master Data, if contract was negotiated with a different term, we can modify it.

 

 

16

Currency: According to Contract negotiation / Country you must fulfill the currency in this screen, otherwise you will not able to modify it anymore. PRESS ENTER

 

 

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Item Category: Create the first line as "Material Group" W

 

 

18

Fulfill the Short Text

 

 

***

Material group: Fill the Family purchase code - 4 digits and afterwards Double click on the line created

 

 

 

 

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Tax Code: To be fulfilled according to Country codes (provided) Go back

 

 

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If required, you can now create the material / Article lines:

  • Account assignment Category: U - Unknown
  • Material number
  • Price

If you have a significant number of material lines to be created, see 1st screen of contracts (page 3), here you can add by default the category in all lines of contract.

 

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After your line is created, double click on the line, and fulfill the Vendor material reference (if that information is available)

 

 

22

Tax code: Fulfill the VAT code applied in the country

 

 

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If all lines are create, save contract . Process is finish

 

For contracts created as
ZWK - Central val.contract the numbering will start with 47*

B) Packaging and Raw Materials

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1

Enter transaction ME31K

 

 

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2

Agreement type: WKLocal value contract

 

 

3

Purchasing. Organization: 3006 – Raw Materials 3002 Packaging

 

 

4

Plant: Contracts for Raw Materials are created for a specific plant. ENTER

 

 

 

 

Fields: Your reference / Our reference / Salesperson you should apply the same rules  as A) Industrial and General Supply

 

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Incoterms: As the contract is created for a specific plant, insert the delivery address. ENTER

 

 

6

Payment terms: modify if necessary to terms agreed on contract

 

 

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Insert the material code and ENTER. Insert the price and Afterwards, Double click on line

 

If the same material is delivered by a supplier on multiple sites in the same country, the contract will have separate lines for each site and for the same item code

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8

Tax Code: Fulfill the Vat Code

 

 

9

Vend. Mat.: Supplier's material reference

 

 

10

RelOrdQty: Fill the standard quantity to be ordered

 

 

11

Go to Additional Data

 

 

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11

Pl. Delv. Time: Fill up the delay / days that supplier needs to supply us

 

 

12

Go back on green arrow

 

 

 

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13

If any specific / special information is required to be sent to supplier, concerning the material to be created, select item texts button

 

 

 

 

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14

Double click on Material PO Text

 

 

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Insert the information and Go back on arrow Text is saved.

 

 

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16

Save your contract . Process is finish

 

For contracts created as
WK - Local value contract the numbering will start with 46*