1. INTRODUCTION

1.1. Objectives and scope of this procedure

This SOP explains how to add new items in an existing contracts for materials

Who uses this document?				What is the nature of the need
User / PREQ creator	Approver	PSR	PS	Goods	Services
			X	X

1.2. Material groups in scope

The material groups in scope are all started with ZM.

1.3. Process step described in this procedure and expected end product

End Product

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of additional lines

#	Main activities	Tips / Best practices	Key points
1	Enter transaction ZZMCCONT.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:30:8.png

#	Main activities	Tips / Best practices	Key points
2	Enter the contract number that needs to be updated.
3	Enter the P.Org of the contract.
4	Enter the vendor number of the contract.	Code VN in partners.
5	Flag 'Test mode' or 'Real Mode'.	First run must be always in test mode to check possible errors and avoid in real mode.
6	Click .	Save the file before editing it.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:30:20.png

#	Main activities	Tips / Best practices	Key points
7	Add the material numbers necessary for this contract.		For each material, 1 Excel line will be added. So if 10 new materials need to be added, 10 new Excel lines must be in the finished Excel file before uploading it.
8	Insert the unit price contracted for each material number.
9	After all the materials have been entered, select the first line. click on the format Painter and copy the formatting to the remaining lines. Delete the first line
10	Save the file.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:30:32.png

#	Main activities	Tips / Best practices	Key points
11	Enter transaction ZZMCCONT again.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:30:45.png

#	Main activities	Tips / Best practices	Key points
12	Enter the contract number that needs to be updated.
13	Enter the P.Org of the contract.
14	Enter the vendor number of the contract.	Code VN in partners.
15	Flag .
16	Select the file previously worked on and click upload.
17	Click .

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:30:56.png

#	Main activities	Tips / Best practices	Key points
18	If no errors are shown, go back with and run the transaction in

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:31:7.png

#	Main activities	Tips / Best practices	Key points
19	The number of lines created is shown.
20	Click on .

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:31:21.png

#	Main activities	Tips / Best practices	Key points
21	Select the last line shown with your user.
22	Click

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:31:31.png

#	Main activities	Tips / Best practices	Key points
23	Select "Display errors only"	If there are several lines to be created (over 100) it is preferable to run the session in background.
24	Click .

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:31:42.png

#	Main activities	Tips / Best practices	Key points
25	Enter transaction ME33K.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:31:54.png

#	Main activities	Tips / Best practices	Key points
26	Enter the contract number and hit Enter.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:32:2.png

#	Main activities	Tips / Best practices	Key points
27	In the contract display the number of lines can be confirmed and checked if are according to the request.

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2.2. Maintain Source list

We can link the sourcing of all items present in the Agreement and vendor for a specific plant(s). The system uses the sources of supply to determine to which vendor a purchase requisition created manually or by MRP should be assigned.

2.2.1. Update for only 1 plant

#	Main activities	Tips / Best practices	Key points
28	Enter transaction ZZMSOURC.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:32:31.png

#	Main activities	Tips / Best practices	Key points
29	Enter the contract number.
30	Enter the plant for which the source list must be assigned.
31	Flag "Fixed source"
32	MRP update must be "1"
33	Click

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:32:40.png

2.2.2. Update for several plants

#	Main activities	Tips / Best practices	Key points
34	Enter transaction ZZMSOURA.

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:33:3.png

#	Main activities	Tips / Best practices	Key points
35	Chose "Online create" in order to make the assignment in realtime	Available options are: "Online create" and "Input file" if the data is on a predefined Excel sheet.
36	Insert the contract number.	Multiple contracts can be processed at the same time.
37	Enter the P.Org
38	Enter the plants on which the source assignment must be done.
39	Flag the Fixed Source for MRP field
40	MRP update must be "1".
41	Click .

Data Operations > PF1_Adding new items to existing contract for materials > image2017-6-2 17:34:34.png

#	Main activities	Tips / Best practices	Key points
42	The list of plants for which the source was assigned is shown.

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3. REFERENCES

This procedure refers to the documents listed in the table below:

File name	Document type	Document title
List of SOPS related to PRO 20.1	PRO	xxxx

Table of contents

Scope

ERP

References

Attachments