#

Main activities

Tips / Best practices

Key points

1

Enter transaction MK03

#

Main activities

Tips / Best practices

Key points

2

Flag the "Address" Field

This will allow to see if the vendor is created without going into further selections.

3

Click in selections screen

#

Main activities

Tips / Best practices

Key points

4

Chose the selection most suitable according to the data available on the contract

#

Main activities

Tips / Best practices

Key points

5

#

Main activities

Tips / Best practices

Key points

6

If there are doubts concerning the vendor, clarification must be requested with the buyer (requestor of contract creation)

If data is the same, the vendor is created in SAP.

#

Main activities

Tips / Best practices

Key points

7

If there are several vendors with the data inserted, each must be entered in MK03 (step 2 onwards) and compare the details in each to see to which vendor number the contract concerns.

If there are doubts between several vendor, clarification must be requested with the buyer (requestor of contract creation)

#

Main activities

Tips / Best practices

Key points

9

Enter transaction MKVZ.

This transaction allows to see for which P.Orgs the vendor is created for.

#

Main activities

Tips / Best practices

Key points

10

Insert the vendor number found in Step 6.

11

#

Main activities

Tips / Best practices

Key points

12

If the vendor has the P.Org listed (and no X in columns in steps 13 and 14), it means the contract can be created. If not, request to Vendor Master Data Team this creation.

13

14

#

Main activities

Tips / Best practices

Key points

15

Enter transaction ME31K.

#

Main activities

Tips / Best practices

Key points

16

Enter the vendor number found in step 6.

17

MK: used when the contract is based on quantities
WK: used when the contract is based on amounts

Most usual is WK.

18

Enter the date of signature of contract.

If not available, enter the date the request was received.

19

Enter the purchasing organization for which the contract must be setup.

For international agreements the P.Org is ZZ20.

20

Enter the Purchasing group of the requester of contract creation.

If other P.Group requested clarify the discrepancy with the buyer.

21

Hit Enter.

#

Main activities

Tips / Best practices

Key points

22

On the appearing screen enter the company code of the requester.

The company code definition has no impact on contract creation. It is just a value to bypass the error.

23

#

Main activities

Tips / Best practices

Key points

24

Enter the validity of the contract

It should never be more than 7 years, and it should never be 2999 or 9999, whatever asked by buyer

25

Define the language of the contract.

For international agreements, EN must be used.

26

Define the terms of payment of the contract.

The data shown are defined at P.Org level of the vendor and may not be the data contracted.

27

Insert target value.

Mostly used is 999.999.999 .

This limit will allow to create POs/invoices up to this limit.

28

Insert the Incoterms.

The data shown are defined at P.Org level of the vendor and may not be the data contracted.

29

Insert the ARIBA contract number.

Value: CW+7digits

30

31

#

Main activities

Tips / Best practices

Key points

32

Define starting and end date of condition.

End date usually left 31.12.9999 unless the condition has a time limit.

33

Select the condition to add.

34

#

Main activities

Tips / Best practices

Key points

35

Insert the start of the interval for which the condition must be applied.

This field can be the end of the interval depending on the condition selected.

36

Chose the unit of measure from which the condition must applied.

37

Insert the condition to be applied.

#

Main activities

Tips / Best practices

Key points

38

In the above example, the condition is defined as:

• If the PO is between 10K€ and 20K€, there will be a discount of 1% to the total of the PO.
• If the PO is between 20K€ and 50K€, there will be a discount of 2% to the total of the PO
• All Pos over 50K€ will have a discount of 5%

39

40

#

Main activities

Tips / Best practices

Key points

41

To define the partners first select the P.Org for which the definition must be made.

In this screen, even though the contract is created only for 1 P.Org, all the ones for which the vendor is created will be shown.

42

#

Main activities

Tips / Best practices

Key points

43

Select the appropriate partner function.

44

Select the vendor.

If not known, please follow steps 2 to 8 of this OP.

45

46

#

Main activities

Tips / Best practices

Key points

47

Enter Value D

It corresponds to a service

48

Enter Value U (=unknown). This will enable for the account assignment to be defined upon the creation of the SES

49

Enter a brief description of the first item.

50

#

Main activities

Tips / Best practices

Key points

51

Enter the Service number (previously created).

52

Enter the value contracted for this service.

Repeat these steps if contract item has only few services assigned.

53

#

Main activities

Tips / Best practices

Key points

54

Repeat steps 47 to 53 for as many lines as need to be created.

Only 1 service is to be created per line.

55

Save the contract.

#

Main activities

Tips / Best practices

Key points

56

Enter transaction ZZMCCONTSERV.

#

Main activities

Tips / Best practices

Key points

57

Enter the contract number

58

Enter the P.Org of the contract

59

Enter the vendor number

60

Chose "Test mode" or "Real mode" depending on the action.

Before running the transaction in "real mode" it is advisable to run it a first time in "test mode" to detect and correct errors.

61

62

Save the file before editing it.

#

Main activities

Tips / Best practices

Key points

63

Add the services necessary per contract line.

64

Add the contracted price per each service.

#

Main activities

Tips / Best practices

Key points

65

Finished file before uploading.

#

Main activities

Tips / Best practices

Key points

66

Enter transaction ZZMCCONTSERV.

#

Main activities

Tips / Best practices

Key points

67

Enter the contract number

68

Enter the P.Org of the contract

69

Enter the vendor number

70

Chose "Test mode" or "Real mode" depending on the action.

Before running the transaction in "real mode" it is advisable to run it a first time in "test mode" to detect and correct errors.

71

Select the file previously worked on and upload it.

72

#

Main activities

Tips / Best practices

Key points

73

These warning messages do not block the creation of service lines they just alert that the same service is being used repeatedly.

74

Number of service lines to be created.

75

#

Main activities

Tips / Best practices

Key points

76

Select the last line shown with your user.

77

#

Main activities

Tips / Best practices

Key points

78

Select "Display errors only"

If there are several lines to be created (over 100) it is preferable to run the session in background.

79

#

Main activities

Tips / Best practices

Key points

80

Enter transaction ME33K.

#

Main activities

Tips / Best practices

Key points

81

Enter the contract number and hit Enter.

#

Main activities

Tips / Best practices

Key points

82

#

Main activities

Tips / Best practices

Key points

83

In the service list of each contract line you can confirm the services were created with the value defined on the Excel file.