1. INTRODUCTION

1.1. Objectives and scope of this procedure

This SOP explains how to create a material contract.

Who uses this document?				What is the nature of the need
User / PREQ creator	Approver	PSR	PS	Goods	Services
			X	X	X

1.2. Material groups in scope

The material groups in scope are all started with ZM or ZP.

1.3. Process step described in this procedure and expected end product

End Product

1.4. Abbreviations

Abbr.	Description	Abbr.	Description
OP	Operating procedure

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of agreement with reference to a pre-existing one

#	Main activities	Tips / Best practices	Key points
1	Enter transaction M31K

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav03cc13fe245ab01003cb815c31fa0a51.png

#	Main activities	Tips / Best practices	Key points
2	On the Menu bar, go to "Outline Agreement" and then select "Copy".	The next screen can also be reach by using keys Ctrl+F2.

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav470039887f19daa2c6415971fffc8195.png

#	Main activities	Tips / Best practices	Key points
3	Enter the agreement number that will be basis of this new one.
4	Enter which items must be copied.	If all the lines must be copied select "From 10 to XX (XX=last item number of the existing agreement). If only the header and the first line must be copied, select "From 10 to 10". This will create the header and 1 item. The remaining items can be later created.	If the agreement being created is a local agreement based on a corporate one, all lines must be copied.
5	Click .

#	Main activities	Tips / Best practices	Key points
6	The document will jump into the header creation screen. Here all the data can be confirmed if correct.
7	Click .

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav4e66c704376e75aef04901d57e5b1cab.png

#	Main activities	Tips / Best practices	Key points
8	The details on each line (or only 1 line depending on previous selections) can be edited.
9	Click to save the agreement.

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav97b799eda8fe19d4764f70203a75407e.png

2.1.1. Note for local agreement copied from corporate agreements

In case of a corporate agreement with more local ones, it is advised to add in the Header note the link between the agreements.

#	Main activities	Tips / Best practices	Key points
10	Enter transaction ME32K

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav18db217c5222937600a6d1cf5e08f43e.png

#	Main activities	Tips / Best practices	Key points
11	Enter the agreement number.
12	Click on .

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav686cac84d3f14942995ad6050a5c061e.png

#	Main activities	Tips / Best practices	Key points
13	Go to .

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav31f923540b9a2dcb1930215925b75d8c.png

#	Main activities	Tips / Best practices	Key points
14	Double click on the .

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddavd2abc80ed65ea4800401198e4f65724d.png

#	Main activities	Tips / Best practices	Key points
15	Insert the local or corporate agreement number to which the current one refers to.	In the above screen we are seeing in the corporate agreement the numbers of the local agreements to which it is linked: 410020042 is the corporate and with reference to it 4610020046 was created for France, 4610020242 for Germany ….

Data Operations > PF1_Creation of contracts with reference (to existing contract) > worddav30122c4bc0ef0d3132b5389cbd0e148a.png

3. REFERENCES

This procedure refers to the documents listed in the table below:

File name	Document type	Document title
List of SOPS related to PRO 20.1	PRO	xxxx

Table of contents

Scope

ERP

References

Attachments