1. INTRODUCTION

1.1. Objectives and scope of this procedure

This OP explains how to update the header of an agreement.

Who uses this document?				What is the nature of the need
User / PREQ creator	Approver	PSR	PS	Goods	Services
			X	X	X

1.2. Material groups in scope

The material groups in scope are all started with ZM or ZP.

1.3. Process step described in this procedure and expected end product

End Product

2. STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Update of contract header

2.2.1. Transaction ZZM_UPD_CONTRACTS

Used mostly when there are updates needed on several contracts. For example: change of purchasing Group from a colleague that has left the Company.

Warning : this transaction will "undelete" deleted lines on the agreement. So, if there are blocked or deleted lines on the agreement that needs updating, please note them and ensure that they keep blocked/deleted after the header updates have been done.

#	Main activities	Tips / Best practices	Key points
1	Enter transaction ZZM_UPD_CONTRACTS.

Data Operations > PF1_Modifications at Contract header level > worddav759875256a82e10624fbc52c306d056e.png

#	Main activities	Tips / Best practices	Key points
2	Enter the company code on which the contract was created.		This field is not mandatory.
3	Enter the Purchasing organization of the contract		This field is not mandatory.
4	Enter the Purchasing Group of the contract		This field is not mandatory.
5	Enter the contract number
6	Chose .		The data can't be worked directly in SAP.
7	Execute the transaction.

Data Operations > PF1_Modifications at Contract header level > worddav68fed8c5274e282a15848a775f177ab5.png

#	Main activities	Tips / Best practices	Key points
8	The list presented has the main editable fields on the contract header.
9	Export the list .

Data Operations > PF1_Modifications at Contract header level > worddavb576287137b2fcd3814a7fb6dc36a339.png

#	Main activities	Tips / Best practices	Key points
10	Select Spreadsheet.
11	Select the path and file name desired for this document.	Please save always with extension .xls (SAP will by default suggest .txt)
12	Click .

Data Operations > PF1_Modifications at Contract header level > worddav45056555db74e98ecb75e1b31cd04605.png

#	Main activities	Tips / Best practices	Key points
13	When all the updates have been made on the Excel file, reopen transaction ZZM_UPD_CONTRACTS
14	Enter the selections previously made (Purchasing document, company code, etc…)
15	Select .
16	Execute the transaction.

Data Operations > PF1_Modifications at Contract header level > worddav8ca2dfe10c8cd081f5441faeeef8574c.png

#	Main activities	Tips / Best practices	Key points
17	Select the path where the Excel file has been saved.
18	Click .

Data Operations > PF1_Modifications at Contract header level > worddav59a2e8f47c707ad96c5f4017c78c4386.png

#	Main activities	Tips / Best practices	Key points
19	Confirm Data, Reject update or cancel the transaction.

Data Operations > PF1_Modifications at Contract header level > worddavdb4cdb01d25b45109ae4b2e6a55cdb77.png

#	Main activities	Tips / Best practices	Key points
20	A message appears with the result if the update.

Data Operations > PF1_Modifications at Contract header level > worddav81e06f9f6eb94eec1af19f18e61882ed.png

2.1.2. Manual update

Used mostly when there is only 1 contract to update.

#	Main activities	Tips / Best practices	Key points
21	Enter transaction ME32K.

Data Operations > PF1_Modifications at Contract header level > worddav861047cd6978d036459b27288b2a2070.png

#	Main activities	Tips / Best practices	Key points
22	Enter the agreement number that needs to be updated.
23	Click .	This allows editing the header directly.

#	Main activities	Tips / Best practices	Key points
24	The open fields are the editable ones.
25	After changing the necessary data, click to save the data.

Data Operations > PF1_Modifications at Contract header level > worddav7b24e2e242ad81fd09d582d02c70ba69.png

3. REFERENCES

This procedure refers to the documents listed in the table below:

File name	Document type	Document title
List of OPS related to PRO 20.1	PRO	xxxx

Table of contents

Scope

ERP

References

Attachments