71 – Purchasing Value Key: Key defining the reminder days and tolerance limits valid, as well as the shipping instructions and order acknowledgment requirement of the material for Purchasing. Fill as below:

 NAM: Always 0004

 LAM: Always 0001

72 – Autom. PO: Defines that purchase orders are generated automatically when purchase requisitions are converted into purchase orders. - Needs to be flagged to allow system create POs automatically as default

73 – GR Processing Time: Number of workdays required after receiving the material for inspection and placement into storage - As standard we add 1

74 – Critical Part: Specifies whether the material is a critical part, that is, a particularly important part - This needs to be flagged if the information is provided in the form

76 – Mat. CFOP category: This is the CFOP category of a material. -  as Standard we fill with 0

78 – Here you will add the information that will appear in the PO text

79 – We need to create it for English, Portuguese and Brazillian Portuguese – to add this information we need to click on the file button

81 – Base Unit of Measure: Information copied from General Data

82 – MRP Type: Key that determines whether and how the material is planned

 NAM: Information provided in the ZERS Form

 LAM: Always P3

83 – Reorder Point: If the stock falls below this quantity, the system flags the material for requirements planning by creating a planning file entry. (Note: depending on the MRP Type, this field becomes mandatory to proceed)

 NAM: Information provided in the ZERS Form

 LAM: Always left it blank

84 – Planning time fence: The planning time fence specifies a period within which no automatic changes are to be made to the master plan.

 NAM: Always left it blank

 LAM: Always fill with 7

85 – MRP Controller: Specifies the number of the MRP controller or group of MRP controllers responsible for material planning for the material

 NAM: Information provided in the ZERS Form

 LAM: Always fill with 019

86 – Lot Size: Key that determines which lot-sizing procedure the system uses within materials planning to calculate the quantity to be procured or produced.

 NAM: Information Provided in the ZERS Form

 LAM: Always “EX”

87 – Maximum stock level: Quantity of the material in this plant that may not be exceeded (Note: depending on Lot Size, this field becomes mandatory)

 NAM: Information Provided in the ZERS Form

 LAM: Always left it blank

88 – Click on MRP 2

89 – Prod. stor. Location: In the case of a material produced in-house, this is the key of the storage location that is copied to the planned order, production order, or run schedule quantity.

 NAM: Information provided in the ZERS form

 LAM: Left it blank

90 – Storage loc. for EP: Key of the storage location that is proposed in the purchase requisition in materials planning for subsequent storage of the material. In the case of a material procured externally, this storage location is proposed in the planned order in materials planning

 NAM: Information provided in the form

 LAM: Information provided in the form

91 – GR Processing Time: Information copied from “Purchasing”

92 – SchedMargin key: Key that the system uses to determine the floats required for scheduling an order.

 NAM: Always “000”

 LAM: Always “000”

93 – Planned Deliv. Time: Number of calendar days needed to obtain the material or service if it is procured externally.

 NAM: Information provided in the ZERS form

 LAM: Information provided in the ZERS form

94 – Safety Stock: Specifies the quantity whose purpose is to satisfy unexpectedly high demand in the coverage period. The risk of shortfalls is reduced by having a safety stock – Information provided in the ZERS Form, if not left it blank

95 – Click on MRP 3

96 – Availability check: This field is related to a availability that the system will analyse to check the stock.

 NAM: Information will be provided in the form. Code 02 if the material is stocked, KP If material isn’t stocked

 LAM: Always 02

97 – Click on MRP 4

We just needo to pass in this to open this veiw.

98 – Click on Plant Data / stor. 1

99 – Storage Bin: Identifies the storage bin within a storage location where the material is stored.

 NAM: If the information was sent in the form, you need to add it, if not put “NEW ITEM”

 LAM: Left if blank

100 – Click on Plant data / Stor. 2

101 – Profit Ceter: Key which together with the controlling area uniquely identifies a profit center.

 Information will always be informed in the ZERS Form

Go to  Accounting 1

For NAM

102 – Valuation Class: Default value for the valuation class for valuated stocks of this material.

 NAM: Always Z120

 LAM: Z120 for consumption items, Z160 for industrialization

103 – Moving Price: Price of the material. – add the price informed in the x1000

104 – Price Unit: Number of units to which the price refers. – Always 1000

105 – Standard Price: Standard price of the material – Same information as Moving Price

106 – Go to Accounting 2

For LAM

107 – Valuation Class: Default value for the valuation class for valuated stocks of this material.

ZERS - Z120 for consumption items, Z160 for industrialization

ZHIB – Z170 for all materials, except if its requested to use Z075

108 – Price Unit: Price of the material. – add the price informed in the x1000

109 – Per Price unit: Number of units to which the price refers. – Always 1000

110 – Accounting 2

For NAM we just need to pass in this screen to open the view

Save it

For LAM:

111 – Material usage: This indicator shows the intended usage of a particular material in inventory. – use code 1 for Industrialization or 2 for Consumption (type of material provided on the form

112 – Material origin: This indicator shows whether the products were produced inside Brazil or were imported. If the goods were imported, it also indicates whether they were imported directly by the company or not. – information provided on the form with the codes below:

Origin of material:

0 - National - except indicated for codes 3, 4,5, or 8

1 - Foreign - imported directly

2 - Foreign - acquired nationally

3 - National - merchandise or asset with import content is over than 40%

4 - National - when the production is according to Decree-law 288/67, and laws 8.248/91, 8.387/91, 10.176/01 and 11.484/07

5 - National - with import content less than or equal to 40%

6 - Foreign - imported directly, no similar national, listed in “Resolução CAMEX”

7 - Foreign - acquired nationally, no similar national, listed in “Resolução CAMEX”

8 - National - with import content over 70%

Save it 

4.3.3.1 Adding NCM (LAM only)

Enter in transaction MM02 with the material code and select view “Foreing trade: import Data”

113 – Enter with material number

114 – Select Views or press enter

 Select 115 Foreing Trade: Import Data

116 – Click on Org Levels or press enter

116 – Add Plant code

117 – Select confirm button or press enter

118 – Control Code: Control code for consumption taxes in foreign trade – Add NCM provided in the form

 OBS: When replying the email we need to copy Adriano Pereira (Adriano.pereira@solvay.com) to validate the NCM

Save it 

4.3.3.2 Accounting views ZN/ZR

For Paulinia (Brazil) we have some special cases where we need to create the veiws ZN/ZR that are the splited accounitng view. Its created when we heve some materials that are recoverable.

 ZN is related to prices for a new material

 ZR is related to prices for a recoverable material

Enter in transaction MM02, choose the Accouinting 1

119 – Enter with material number

120 – Select Views or press enter

 121 - Select Accounting 1

122 – Click on Org Levels or press enter

123 – Add Plant code

124 – Select confirm button or press enter

125 – Valuation Category: Determines whether stocks of the material are valuated together or separately. – We need to fill out this with a “Z” to allow us to create ZN/ZR views

Save it  and go to MM01

126 – Enter Material code you want to create the ZR/ZN

127 – Material copy from

128 – Select Views or press enter

 Select 129 Accounting 1 and 130 Accounting 2

131 – Click on Org Levels or press enter

132 – Select plant code 7525 in organizational levels and in

133 – copy from field use the same plant code

134 – Valuation type choose ZN (Price related to new item)

135 – Select confirm button or press enter

136 – Valuation Class: Default value for the valuation class for valuated stocks of this material. 

  LAM: Z120 for consumption items, Z160 for industrialization 

137 – Price Unit: Price of the material. – add the price informed in the x1000 

138 – Per Price unit: Number of units to which the price refers. – Always 1000

As we copied the information from the material without the splited view, the fields are already completed

139 – Go to accounting 2

140 – Material usage: This indicator shows the intended usage of a particular material in inventory. – use code 1 for Industrialization or 2 for Consumption (type of material provided on the form

141 – Material origin: This indicator shows whether the products were produced inside Brazil or were imported. If the goods were imported, it also indicates whether they were imported directly by the company or not. – information provided on the form with the codes below:

Origin of material:

0 - National - except indicated for codes 3, 4,5, or 8

1 - Foreign - imported directly

2 - Foreign - acquired nationally

3 - National - merchandise or asset with import content is over than 40%

4 - National - when the production is according to Decree-law 288/67, and laws 8.248/91, 8.387/91, 10.176/01 and 11.484/07

5 - National - with import content less than or equal to 40%

6 - Foreign - imported directly, no similar national, listed in “Resolução CAMEX”

7 - Foreign - acquired nationally, no similar national, listed in “Resolução CAMEX”

8 - National - with import content over 70%

Save it and go to MM01

142 – Enter Material code you want to create the ZR/ZN

143 – Material copy from

144 – Select Views or press enter

 Select 145 Accounting 1 and 146 Accounting 2

147 – Click on Org Levels or press enter

148 – Select plant code 7525 in organizational levels and in

149 – copy from field use the same plant code

150 – Valuation type choose ZR (Price related to recoverable item)

151 – Select confirm button or press enter

152 – Valuation Class: Default value for the valuation class for valuated stocks of this material.

  LAM: Z120 for consumption items, Z160 for industrialization

153 – Price Unit: Price of the material. – is always 10,00

154 – Per Price unit: Number of units to which the price refers. – Always 1000

As we copied the information from the material without the splited view, the fields are already completed, pay attention to change the price to 10,00

155 – Go to accounting 2

156 – Material usage: This indicator shows the intended usage of a particular material in inventory. – use code 1 for Industrialization or 2 for Consumption (type of material provided on the form

157 – Material origin: This indicator shows whether the products were produced inside Brazil or were imported. If the goods were imported, it also indicates whether they were imported directly by the company or not. – information provided on the form with the codes below:

Origin of material:

0 - National - except indicated for codes 3, 4,5, or 8

1 - Foreign - imported directly

2 - Foreign - acquired nationally

3 - National - merchandise or asset with import content is over than 40%

4 - National - when the production is according to Decree-law 288/67, and laws 8.248/91, 8.387/91, 10.176/01 and 11.484/07

5 - National - with import content less than or equal to 40%

6 - Foreign - imported directly, no similar national, listed in “Resolução CAMEX”

7 - Foreign - acquired nationally, no similar national, listed in “Resolução CAMEX”

8 - National - with import content over 70%

Save it

 4.3.4 Purchasing Info Record

The PIR is a method for managing the purchase price. An alternate management method is a contract. When a contract exists, then the PIR should not be used for the same material.

A new PIR is created when a purchase from a new material/supplier combination is needed. Within the PIR there is another unique combination named Purchasing Org. Data, formed by the combination of the Purchasing Org., Info Category and Plant Code. If one of those elements is changed, this results in a new record within the PIR.

In the PIR’s General View the WW fields are available. These fields determine the information common to all plants using the material/supplier combination.

The PIR’s maintenance is the buyer’s and LPR’s responsibility, either changing the records themselves or sending requests to Provisioning. Any information missing in the ZERS form (previously approved by the buyer) and necessary in the PIR should be completed by them.

OBS: For imported materials, the following fields must be entered: Country of Origin, Region, appropriate Tax Code and Configuration Control (Z003 or Z004).

4.3.4.1 PIR creation

Go to SAP transaction ME11

Insert the information below:

158 – Vendor: Alphanumeric key uniquely identifying the vendor. - Information available in the ZERS form

159 – Material: Alphanumeric key uniquely identifying the material. - Insert the material code created

160 – Purchasing Org:

For NAM

3012: Industrial Supplies North America

For LAM

3020: Industrial Supplies Latin America

161 – Plant: information available in the ZERS forms

162 – Info Category: this is the type of the PIR that will be created. As standard we create within option “Standard”

After all the information is filled in the first screen, press Enter

163 – Vendor Mat. No.: Material number used by the vendor. - Information available in the ZERS form under column Supplier Part #

164 – Salesperson: Name of vendor’s contact person. Information available in the ZERS form

165 – Telephone: Phone from vendor’s contact person. information available in the ZERS form

166 – Order Unit: Specifies the unit of measure in which the material is ordered. - Insert the alternate UOM in case it was provided

167 – Conversion: rate between the alternate UOM and the base UOM

168 – Press Enter or click on Pruch. Org. Data 1

169 – Pl. Deliv. Time: Number of calendar days needed to obtain the material or service if it is procured externally. - Already populated

170 – Purch. Group: Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities. - Check the Main Master Data file for the Buyer to the specific plant in use. After that, check the buyer´s Purch. Group.

171 – Standard Qty: Quantity of the material that is normally ordered from this vendor – As default we add 1

172 – Tax Code: The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

For NAM: LN: US – AP Sales tax

For LAM Let it blank

173 – Price: Price arrived at after taking all discounts and surcharges into account.

For NAM - information available in the ZERS form

For LAM – Price always $10,00 x 1000 (exception when a different price is requested or it’s a subcontract PIR)

174 – Incoterms: Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC). - information available in the ZERS form

175 – Go to Conditions tab

175 – Update the validity period

For NAM -  The validity period is usually extended to 2 years

For LAM – Always 31.12.2999

Return and go to text

 176 – Double click on Purchase order text

177 – Add Long description

Return and save 

4.3.4.2 PIR creation for subcontracting (SA contracts)

For LAM we have specificity for schedule agreements that are created with the code L for subcontracting. In this case we create the PIR in the Info Category subcontracting. The procedure is the same as above, the only difference is that we need to add the price from the SA

4.3.4.3 PIR Modification

We can use 2 transactions to update a PIR (ME12 and ME1M). We can update the price, vendor contact, material part number, PIR text and other information we add in the creation

ME12

178 – Vendor: Alphanumeric key uniquely identifying the Material. - Information available in the reqeust

179 – Material: Alphanumeric key uniquely identifying the material. - Insert the material code you need to change

180 – Purchasing Org:

For NAM

3012: Industrial Supplies North America

For LAM

3020: Industrial Supplies Latin America

181 – Plant: information available in the request

182 – After all the information is filled in the first screen, press Enter

4.3.4.4 ME1M

In this transaction we can search all PIRs related to a material, vendor, plant, etc.

183 - Add Material Number, vendor code, plant or any other information provided

 Press run or F8

184 - Select the PIR related to the Purchase organization and plant you want to change

Click on the pencil 

185 – Pl. Deliv. Time: Number of calendar days needed to obtain the material or service if it is procured externally. - Already populated

186 – Purch. Group: Key for a buyer or a group of buyers, who is/are responsible for certain purchasing activities. - Check the Main Master Data file for the Buyer to the specific plant in use. After that, check the buyer´s Purch. Group.

187 – Standard Qty: Quantity of the material that is normally ordered from this vendor – As default we add 1

188 – Tax Code: The tax code represents a tax category which must be taken into consideration when making a tax return to the tax authorities.

For NAM: LN: US – AP Sales tax

For LAM Let it blank

189 – Net Price: Price arrived at after taking all discounts and surcharges into account.

For NAM - information available in the ZERS form

For LAM – Price always 10,00 x 1000

190 – Incoterms: Commonly-used trading terms that comply with the standards established by the International Chamber of Commerce (ICC). - information available in the ZERS form

191 - To updated the price click on conditions

191 - Select new validity period to create the new price information (we may also select 192 new with reference – it will get the information from selected line with a starting date of today – this option is better to use when updating PIRs for Raw materials or Packaging due to scales and/or freight prices already added)

193 – Update the validity period

For NAM -  The validity period is usually extended to 2 years

For LAM – Always 31.12.2999

194 – Add the new price information

Return 

Click on Texts to update the PO text

195 – Add the PIR PO text

Return   and save it  

4.3.4.5 PIR deletion

196 - Use the same procedure as change to enter in the PIR

Go to 196 Extras Menu and then click on the 197 deletion flags

Choose which level you want this PIR to be falged for deletion.

198 - Complete info record will block all info Record

199 - Purch. Org. Data will block the plant view related to this Info Record

Return 

200 - Change Purchasing group to E00. This way it won’t get in specific reports and/or automatic POs 

 Save it

4.3.5 Modifying a material

Modifications of Material views could be necessary to adjust some information that was wrongly inserted during it creation; to adapt any information or to update its master records. The requests to any modification should be made via fresh desk.

NOTE: Price in accounting view cannot be changed, if it was wrongly added you need to contact the plant controller to update it

The modifications should be made in RCS.

Go to MM02

201 – Material: insert vendor number that you want to edit.

202 – Selected View(s): here you can select which views you want to edit from material.

203 – Org. Levels: here you can select the organizational levels you want to change the information for a specific plant code or storage location

NOTE:  The views are the same as the creation ones

4.3.6 Waste Material Creation

For Brazil we have the Waste Material Process is only for Paulinia Plant. The responsible and authorized person to create these materials is Mauricio Jansen and for maintenance in contract is Wagner Macedo. We have 3 types of materials to create in the process:

4.3.6.1 Material ZRPC

Before you create the material you need to check if this ZPRC exist (see topic 4.3.2). If not exist, please following the next steps.

Go to transaction MM01:

204 – Industry Sector: Fill with Chemical industry

205 – Material Type: Fill with Commercial Product

Click enter:

206 – Basic Data 1: Select this vision.

207 – Basic Data 2: Select this vision.

208 – Description: Insert with description. (Informed by requester).

209 – Base unit of measure: Insert with unit of measure (informed by requester);

210 – Material Group: Insert the material group (must be 0251).

211 – Division: Insert the division (must be LH).

212 – General Item Category Group: Insert the Item Category (must be NORM).

After this click on 213 Additional Data:

214 – Description: Insert the description. (Informed by requester).

Back the page and go to 215 classification and after 216 label:

216 – Class: Insert the class. (Must be LIP0031345).

217 – Description: Insert the description. (Must be WASTE).

218 – Pack Unit of Measure: Insert with Unit of Measure. (Informed by requester, same of the basic data 1).

4.3.6.2 Material ZUNB

After creation the ZPRC we create the ZUNB:

219 – Industry Sector: Fill with Chemical industry.

220 – Material Type: Fill with Stocked and not valuated.

221 – View: Check the vision:

Basic Data 1

Basic Data 2

Sales: Sales Org. Data 1

Sales: Sales Org. Data 2

Sales: General/Plant Data

Foreign Trade: Export Data

Sales Text

Purchasing

Foreign Trade: Import Data

Purchase Order Text

General Plant Data / Storage 1

General Plant Data / Storage 2

Warehouse Management 1

Warehouse Management 2

Accounting 1

Accounting 2

222 – Plant: Fill with the plant (must be 7525)

223 – Storage Location: Fill with the storage (informed by requester)

224 – Sales Organization: Fill with sales org (must be BR13)

225 – Distribution Channel: Fill with distribution Channel (must be 2P)

226 – Warehouse Number: Fill with warehouse no (must be A76)

227 – Storage Type: Fill with storage type (must be 902)

228 – Description: Insert with description. (Informed by requester, the package need be mentioned).

229 – Base unit of measure: Insert with unit of measure (informed by requester);

230 – Material Group: Insert the material group (must be 0251).

231 – Division: Insert the division (must be LH).

232 – General Item Category Group: Insert the Item Category (must be NORM).

233 – Gross Weight: Insert the Gross Weight (must be 1).

234 – Net Weight: Insert the Net Weight (must be 1).

235 – Weight Unit: Insert the Weight Unit (informed by requester, same of base unit of measure)

236 – Materials Group Packaging Materials: Insert the Material Group Pack (If was informed is bulk must be 001, if not bulk must be blank).

237 – Basic Material: Fill with ZPRC code.

238 – DG Indicator Profile: Insert the DG Indicator (If was informed is dangerous must be GPP, if not dangerous must be Z00).

In additional data:

239 – Description: Insert the description. (Informed by requester).

240 – Alternative Unit of Measure: Insert the unit of measure. (Informed by requester if necessary).

241 – X-dist. Chain status: Insert the chain status. (Must be 63).

242 – Valid from: Insert the valid. (Must be the creation date).

243 – Delivering Plan: Insert the plant. (Must be 7525).

244 – Material Group: Insert the material group. (Must be 0251).

245 – Tax Data: Insert the tax information. (Must be IBRX - 1).

246 – Tax Data: Insert the tax information. (Must be ISS3 - 1).

247 – Cash discount: Check if have cash discounted. (Must be checked). 

248 – Gen item category group: Insert the category group. (Must be NORM).

249 – Acct Assmt Grp Mat: Insert the group material. (Must be F).

250 – Item category group: Insert the item category group. (Must be ZWST).

251 – Material freight grp: Insert the material freight group. (Must be EMBA). 

252 – Available check: Insert the if is available. (Must be KP).

253 – Transportation Group: Insert the transportation group code. (If was informed is bulk must be 0003, if not bulk must be 0009).

254 – Loading Group: Insert the loading group code (If was informed is bulk must be E00U, if not bulk must be E00V).

255 – Material Group Pack Matls: Insert the group pack code (If was informed is bulk must be 0001, if not bulk must be 0007).

256 – Control Code: Insert the NCM. (Must be informed by requester).

257 – Mat CFOP category: Insert the code of CFOP. (Must be 0).

Nothing to fill.

258 – Purchasing group: Insert the purchasing group. (Must be FMT).

259 – Control Code: Insert the NCM. (Must be informed by requester).

260 – Mat CFOP category: Insert the code of CFOP. (Must be 0).

Nothing to fill.

Nothing to fill.

Nothing to fill.

Nothing to fill.