1. Objective and Scope

This OP shows how to search existing CN bank key in both PF1 and WP1 systems since CN bank keys were used to have diffract codifications between PF1 and WP1. This process will help you avoid creating duplication bank keys in the both system because you can modify existing bank keys to have mandatory information for AP team to make payment.

2. Flow of CN bank key maintenance

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_13-38-25.png

3. Mandatory fields for CN bank key

There are some mandatory fields that you need to complete or correct, otherwise, the bank keys cannot be used.

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-44-59.png

Field name	Description
Bank Key	The format must be CN + first 4 digits of SWIFT code + 5 digits of number
Bank name	Upper case No special characters
Region	Code of region
City	City of this branch
Bank Branch	Translated from CN version
SWIFT/BIC	Must be 8 or 11 digits Can be searched on google

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-45-16.png

Field name	Description
Name (1^st line)	Same Bank name as the previous screenshot
Name (2^nd line)	Same Branch name as the previous screenshot
Search term ½	Branch name without “BRANCH”
Street 5	CNAPS code Must follow BOC sheet
Postal Code	If you do not know, pit “000000”
City	Same City as the previous screenshot
Country	Always “CN”
Region	Same Region as the previous screenshot

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-45-32.png

Field name	Description
Name (1^st line)	Chinese version of bank and branch name Must follow BOC sheet
Search term ½	Chinese branch name
Street 5	CNAPS code Must follow BOC sheet
Postal Code	If you do not know, pit “000000”
City	City in Chinese version
Country	Always “CN”
Region	Same Region as the previous screenshot

4. Existing bank key searching

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-46-33.png

#	Main activities	Tips/Best practices	Key points
1	Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-46-50.png

#	Main activities	Tips/Best practices	Key points
2	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-47-10.png

#	Main activities	Tips/Best practices	Key points
3	Insert T-Code “fi03”

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-49-36.png

#	Main activities	Tips/Best practices	Key points
4	Click in 'Bank Key' field	If you cannot find this button, click on the blank field, the button will show at the end of field

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-49-48.png

#	Main activities	Tips/Best practices	Key points
5	Insert “CN” in ‘Bank Country field
6	Insert bank name in ‘Bank name’ field	You can put * to expand your search If you are searching for “Bank of China”, you are recommended to insert “BANK OF CHINA*”
7	Insert city in ‘City’ field
8	Insert branch name in ‘Bank Branch’ field	You can put * to expand your search
9	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-50-6.png

#

Main activities

Tips/Best practices

Key points

10

Double click the correct bank

If you find the same bank name and branch but format of bank key is different (e.g. BOC826 or CNXXXX6268), you need to create new bank key

The bank key format is

“CN+ The first 4 digits of SWIFT code + 5 digits of running number

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-50-32.png

#	Main activities	Tips/Best practices	Key points
11	Insert “CN” in ‘Bank Country’ field
12	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-50-50.png

#	Main activities	Tips/Best practices	Key points
13	Click	Correct and complete if needed

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-51-7.png

#

Main activities

Tips/Best practices

Key points

14

Correct and complete information if needed

You may need to

-Complete SWIFT code

-Remove space between branch name (e.g. ZHU HAI BRANCH to ZHUHAI BRANCH)

15

Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-51-27.png

#	Main activities	Tips/Best practices	Key points
16	Correct and complete information if needed	Please see section 3. Mandatory fields for CN bank key
17	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-52-22.png

#	Main activities	Tips/Best practices	Key points
18	Correct and complete information if needed	Please see section 3. Mandatory fields for CN bank key
19	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-53-34.png

#	Main activities	Tips/Best practices	Key points
20	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-53-53.png

#	Main activities	Tips/Best practices	Key points
21	Click

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_12-54-13.png

#	Main activities	Tips/Best practices	Key points
22	Once you finish update bank key, the message will show that bank key has been updated

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_13-26-52.png

#	Main activities	Tips/Best practices	Key points
23	Select “ERP – Production – WP1” by double clicking on the ERP – Production icon

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_13-27-11.png

#	Main activities	Tips/Best practices	Key points
24	Insert T-code “fi03” and press “Enter” on your keyboard

Data Operations > APAC - Existing CN bank key checking > image2019-6-12_13-27-27.png

#

Main activities

Tips/Best practices

Key points

26

Insert “CN” in ‘Bank Country’ field

27

Insert bank key you have updated in PF1 and press “Enter” on keyboard

If you find bank key in PF1 and update, please repeat step #13 - #22

If you cannot find bank key in PF1, please replete step #4 - #22, and then you need to create this bank key in PF1 because this bank key exists only in WP1

Please see the file below how to create CN bank key