Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure.
  2. Add the following Labels Labels: 
  3. Fill all fields as described
  4. Once the procedure is completed, publish it using the PtP Procure to Pay approval workflow


 

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

1. Remove the icon(s) when not applicable

   

   

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

References

4. Add the link to SAP procedures (when it exists)

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links  

1.Objective and Scope

This document describes the process to update the payment terms in mass, in PRS environment, the update is automatically transferred to PF1 and/or WP1, depending of the data provided.

Definitions should be added in the PtP - Glossary 

2.Main Part

2.1 Responsibility (who does what)

The information should be provided by GPS PUR Team by email.

The email is sent to all D&A Team members and after the update is done, the operator responsible by the task must reply to GPS.pur@solvay.com with the D&A mailbox in copy (data.analysis@solvaysbs.freshdesk.com).

A Ticket will be created and after the operator received the Ticket number, must go to Freshdesk and close it.

2.2 Procedure

  1. Email received from GPS PUR

2. Download the file 

3. Goes to PRS and enter transaction Z1M_VEN_DATA_UPLOAD - Mass Vendor Update for Payment Term

4. Choose the option Vendor Data Upload, import the file and copy the file name to field Comments

5. Select the option Upload File to Table and execute.

6. Choose the option Process  Information and execute.

7. Goes to transaction SLG1 - Application Log: Display Logs

8. Complete the following fields and execute:

    • Object: ZZM_VEND_UPD
    • Subobject: *
    • External ID: *

 

9. A window with the uploads will automatically appear and it will be possible to see if the upload has been done with success or not.

10. If is an error possible to be corrected, enter in the vendor number (XK02), correct it and run the transaction again.

If not, export the file :

  • Local File
  • Spreadsheet

11. Change it to xls and click on generate.

12. Open the file and save it as Microsoft Excel

13. Answer to the email with the error file attached or if no errors, send a print screen of the result.

 

 

 

 

 

Examples:

With ErrrosWithout Errors
The file has been uploaded in PF1_050.
We had 2 errros:
  • PF1-0702702028-B000-EKORG: Invalid value (foreign key check failed)
  • PF1-0702702028-B000-Entry B000 does not exist in T 024E (check entry)

Please see the result in attachment.

The file was uploaded in PF1_050 with successfully.

Please see the result in attachment.