1. Objective and Scope

1.1. Objective of this Operation

This document describes details to perform the Z1M_IT_ZITA transaction for creation of sales orders regarding goods leaving the warehouse

1.2. Scope

This procedure is only applicable for companies: 0270, 1083, 5916, 5894, 0345,5711 and 1425 in Italy, in ERP Solvay (Chemicals and Plastics) environment. 
Solutions mentioned here do not apply to other countries. 
To company 3459 (external Solvay) – only step one is applied.

(are the majority of these companies deactivated?) 1083, 5916, 5894, 0345,5711; 1425; 3459

2. Definitions

See Finance Glossary:

• ERP

3. Tasks description

3.1. Periodicity

This procedure must be done monthly on D+1

3.2. Responsibilities

SBS Responsibilities:

• RTR Bo e (change RTR Bo) is responsible for the launching of the Z1M_IT_ZITA transaction.

Fin site Responsibilities:

• Maintenance of the tables
  

3.3. I create the sales orders regarding goods leaving the warehouse

The procedure describes how a sales order is created after launching the Z1M_IT_ZITA transaction.

The Z1M_IT_ZITA transaction is to be applied in the following case:

1. Goods leaving the warehouse with a DDT ( Transport Document)
2. Goods leaving the warehouse with a DDT for free sampling and issuing of self-invoices
3. Goods leaving the warehouse with a DDT for order processing

3.3.1. I run the SAP transaction Z1M_IT_ZITA

The Z1M_IT_ZITA transaction is launched within the 1st working day of the month M+1.

After completing the transaction operation the following screen appears: 

Click here 

The following screen appears: 



Press the Z1M_IT_ZIVA variant key and the following display appears: 

Select the company and then press "Aggiornamento Mensile" 

The following message will appear: 

Confirm by clicking  

The following message will appear: 

If the period shown is the one that is going to be invoiced (closure month), select "no" (we don't want to change period) 
The other option is normally used when something from the past month has remained to invoice then will appear the previous period and in this case you should select YES to change the period and generate the sales order. 
Normally all the data is processed with in the correspondent month

3.3.1.1. I create the sales order for good leaving the warehouse with a DDT document

Select the type of DDT to execute: Vendite 

After this operation the following screen appears: 

1) Check if all side cells are green, if not it will be necessary to add any missing information

• • If the light is yellow it means that the information is not complete (for instance the order is missing). Local site must insert the missing information in order to be possible for SBS create the Sales Order;  contact the Locals.
  • If the light is red it means that the DDT is missing. Local site must insert the DDT in order to be possible for SBS create the Sales Order;
  • If the light is green SBS can proceed with the creation of the Sales Order. 
  • If all side cells are green, the DDT can be processed. 

Please pay attention to create one Sales Order for every DDT position. 
Flag the position that you want to process 

2) Press this key

3) Press this key for sales order creation

3.3.1.2. I create the sales order for goods leaving the warehouse with DDT for free sampling and issuing of self invoices

To be performed only for 0270, 1083, 5916, 5894, 0345. 
Enter the Z1M_IT_ZITA transaction and the main display appears:

Press the Z1M_IT_ZIVA variant key and the following screen appears: 

Insert the Company 
Press key: Free disposals 
After this operation the following screen, containing the DDT list to be invoiced, appears 

Before proceeding with any invoicing operation it is necessary to keep in contact with the shipping agent to get the already invoiced DDT document by proforma invoice for the current month: 

• 0270, 1083, 5916  rosignano.chiappe@solvay.com
• 5894  mauro.ferrini@solvay.com
• 0345  natalino.massasogni@solvay.com or angelo.fiorani@solvay.com
• 1425  rosignano.chiappe@solvay.com and cc: michelangelo.massa@solvay.com

The DDT documents indicated by the shipping agent should not be invoiced, so it will be necessary to operate manually, adding the proforma invoice number and issuing date to the DDT 

Enter transaction Z1M_IT_ZITA and the following screen will appear: 

Press Z1M_IT_ZIVM variant key and the following display appears: 

Data filling in of:

1. Division: 
   1. ROA for 0270
   2. ROV for 1083
   3. ROW for 5916 
   4. BUD for 5894
   5. ZTE for 0345
   6. ROKE for 1425
2. Accounting period: date of DDT issue 
3. Internal number: shipping agent's response message number 

Press enter (see next screen): 

Filling in of data:

PROFORMA date of issue and number.

After adding the PROFORMA number and date of issue press the "save" key.

After saving the document, a message appears: 

Press enter twice.

The DDT is invoiced, so it will not appear in the DDT list of documents to be invoiced. 
At this point it will be necessary to carry out the updating procedure for the DDT to be invoiced. 

To go back to the DDT list of documents still to be invoiced, follow the procedure as shown: 

Press the Z1M_IT_ZIVA key.

A display appears: 

Insert the company code and press the "monthly updating "key.

The following screen will appear after this operation: 

Press enter and the following screen will appear: 

1. Check that the period is correct
2. If it is correct press NO, otherwise press YES and change the period. 

After that we go back to the following display: 

Press FREE DISPOSALS key.

In the next display we shall see the DDT list of documents still to be invoiced:

Enter the client code of the issuing Company.
Enter VAT code.
Enter payment code.
Enter accounting code.

Following the table:

5894: for the customer APPIEF in field "material" should be inserted the CROCO (change CROCO) material code (VAT), instead of the code of the material. For 5894 fill also the field "Analitica" as follow: 

• Mercury Demolition: 4145100760
• Copper Demolition: 4145100761
• Iron scrap Demolition: 4145100762
• Various Sales: 4145100180 

After entering all this data press "enter": 

1. The yellow side cells turn green 
2. Insert the flag
3. Attivare (Enabling)
4. Generating the SBDC fatture (generate batch imput session) 

At this point the procedure asks for confirmation of the invoice date: 

If the proposed date is correct press the"confirmation "key, otherwise change the date manually 

After confirming the following screen appears: 

Press this key: (which key?)

The following screen than appears 

Select the batch session created "FB01-FATT" and press the "process" key in mode display only errors. 
The posting of the self-invoice will be done automatically, to visualize it open the account number 2740000000 through the transaction FBL3N and search for doc type C1. 
Take note of the document number C1 and in transaction F-03 clear the account 2740000000 accordingly. 


To print the self -invoicing document issued, go back to the following screen: 

Press the Z1M_IT_ZIV3 transaction key: the following screen appears: 

Enter the Company, self-invoicing number, date/year of issue 
Press the "processing" key 

An image of the self-invoicing document appears, and then it will be necessary to proceed as follows:

1. Printing the document in PDF format  Print  ZPDF
2. SAP sends the invoice to your mail address;
3. Linking image to the SAP document for optical storage

The process ends with the issuing Company's client code balancing, by using transaction FB05. 
Choose the customer account select the information concerned to the self billing generated and use account 
6400810000 – (NON –DEDUCTIBLE VAT ON FREE SUPPLIES)
to balance the posting. 

Hereunder the cost center to be take in consideration per company code: 

• 0270 CC XU800CPFIN;
• 1083 CC YV800AUFLV
• 5916 CC Y511600000
• 5894 CC JZ800CPFIN.
• 0345 CC ET88000009
• 1425 CC 3P8OPDIV31 Division: 7310

3.3.1.3. I create the sales order for goods leaving the warehouse with a DDT for order processing

To be performed only for 0270. 
Launch the Z1M_IT_ZITA transaction and the following display appears

Enter Company code
Press this key 

The following display with the DDT document list for invoicing to our BICARJET client appears: 

DDTs are always presented in red cell because there are still the following elements to be added:

1. Sales document issued by the Purchasing Office n°2004000021
2. The position of the sales document on the basis of the material description, that have different prices  check in Z1M_IT_ZIV4  Ordine di Lavorazione  Visualizzare. Then insert 2004000021 and click on "Dettaglio Posizioni", Select the position corresponding to the material that should be invoiced

Press enter until cells go green: 

1. Press "activate" key 
2. Press the "sales order creation "key 

The following screen appears: 

1. Invoice date updating
2. Press " confirm"
   
   

After confirming the following screen appears with the following message: 

Unit measurement KG must be modified in AF

Press "enter "and a display with an error message appears: 

Modify the unit measurement in AF in PDIV line: 

Press "enter" and this display appears: 

End of document.