Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): nam

    • Unit and Domain according to the Finance Accounting

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

ME23;


Forms



Attachments

INSPIRUS Purchase order



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

This procedure explains how we can manage the amounts vendor INSPIRUS, LLC.

The jubilee costs are coming through from a P card or purchase order with the vendor INSPIRUS, LLC. 


1.2. Scope

This procedure is applicable for 4045, 3384, 6401, 4290, 4291 and 5782.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

The jubilee costs are coming through from a purchase order with the vendor INSPIRUS, LLC or came from P card. We need to if there is any new PO created with the incorrect Accounting assignment.

3.1. Responsibilities

SBS Responsibilities:

SBS Finance is responsible to handling the PO for Inspirus.


3.2. I check the ME23N

Go to transaction ME23 with vendor 2101519 to check if there is new purchase order then updated the table below with new PO. You need to verify that any new PO is using the order numbers indicated below for each company in the account assignment, as it is the order number that settles to the jubilee provision.

Transaction ME23 then press F4 for searching.


Insert the vendor number then click on button .


It will show all the POs for the vendor number.


Confirm if all PO in SAP are in this file INSPIRUS Purchase order


If there is a new, please include in this file.


3.2.1. I check the accounting assignment.


Now, confirm if the new PO is in with the correct Accounting assignment.

Take the purchased order number and go to ME23N, click on other purchased order and in include the PO number.



Go to account assignment.



In this example the PO is incorrect. The correct information should be as described below:

To update the PO, you need to open a ticket to Provisioning requesting this change. Copy the CAM on your request.



End of document.