1. Objective and scope

This OP will show you how to maintain TDS (Tax Deducted at Source) or WHT in company level in PF1_020 and WP1_400 for all Indian Entities

PF1_020: 5955
WP1_400: 6059, 6348 and 7154

2. Request

TDS can be maintained when vendor is created or update later according to request.

TDS for IN can be defined from this link. If you are not sure, you can send email to ask monika.sathe-ext@solvay.com with invoice to confirm TDS.

3. TDS maintenance

3.1 PF1

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-32-41.png

	Main activities	Tips/Best practices	Key points
1	Select “ERP – Production – PF1” by double clicking on the ERP – Production icon

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-32-57.png

#	Main activities	Tips/Best practices	Key points
2	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-33-54.png

#	Main activities	Tips/Best practices	Key points
3	Insert T-code “xk02” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-34-12.png

#	Main activities	Tips/Best practices	Key points
4	Insert vendor code in ‘Vendor’ field
5	Insert company code in ‘Company Code’ Field
6	Tick on “Control”
7	Tick on “Withholding tax” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-36-1.png

#

Main activities

Tips/Best practices

Key points

8

Check the forth digit in ‘Tax Number 2’ field

If the 4th digit of PAN (TAX2) is P or H, it means individual

If it is others, it means legal entity

9

Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-36-41.png

#	Main activities	Tips/Best practices	Key points
10	Insert TDS type
11	Insert TDS type again
12	Insert tick mark in ‘Liable’ field
13	Insert type of recipient		01 = Legal entity 02 = Individual You can check either this field should be legal entity or individual in step #8
14	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-37-50.png

#	Main activities	Tips/Best practices	Key points
15	The system will show that WHT has been updated

3.2 WP1

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-38-18.png

#	Main activities	Tips/Best practices	Key points
1	Select “ERP – Production – WP1” by double clicking on the ERP – Production icon

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-39-2.png

#	Main activities	Tips/Best practices	Key points
2	Click or press “Enter” on keyboard”

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-39-38.png

#	Main activities	Tips/Best practices	Key points
3	Insert T-code “XK02” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-40-10.png

#	Main activities	Tips/Best practices	Key points
4	Insert vendor code in ‘Vendor’ field
5	Insert company code in ‘Company Code’ Field
6	Tick on “Control”
7	Tick on “Withholding tax” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-40-28.png

#

Main activities

Tips/Best practices

Key points

8

Check the forth digit in ‘Tax Number 2’ field

If the 4th digit of PAN (TAX2) is P or H, it means individual

If it is others, it means legal entity

9

Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-42-14.png

#	Main activities	Tips/Best practices	Key points
10	Insert “IN” in ‘WH Tax Country’ field
11	Insert TDS type	Please refer from this table (in Yellow highlight)
12	Insert WHT code	Please refer from this table (in Yellow highlight)
13	Insert tick mark in ‘Liable’ field
14	Insert type of recipient		CO = Legal entity OT = Individual You can check either this field should be legal entity or individual in step #8
15	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-43-13.png

#	Main activities	Tips/Best practices	Key points
16	The system will show that WHT has been updated

4. TDS deletion

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-43-56.png

	Main activities	Tips/Best practices	Key points
1	Select “ERP – Production – PF1” by double clicking on the ERP – Production icon	If you are doing on WP1, please double click on and then press “Enter on your keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-44-17.png

#	Main activities	Tips/Best practices	Key points
2	Click	Skip this step if you are doing on WP1

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-44-41.png

#	Main activities	Tips/Best practices	Key points
3	Insert T-code “xk02” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-44-58.png

#	Main activities	Tips/Best practices	Key points
4	Insert vendor code in ‘Vendor’ field
5	Insert company code in ‘Company Code’ Field
6	Tick on “Withholding tax” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-45-17.png

#	Main activities	Tips/Best practices	Key points
7	Click on WHT you want to delete
8	Click and press “Enter” on keyboard
9	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-46-8.png

#	Main activities	Tips/Best practices	Key points
10	The system will show that WHT has been updated

5. Exempt rate for TDS

This will be sent via Freshdesk ticket by requester, please use the links below to see the exempt rate

PF1 > https://docs.google.com/spreadsheets/d/1BAs4DJT0AGyG1P4OqfkqON_xVnht8pWoCtF5TOtcCKo/edit?ts=5746c3e7#gid=653292585

WP1 > https://docs.google.com/spreadsheets/d/1BAs4DJT0AGyG1P4OqfkqON_xVnht8pWoCtF5TOtcCKo/edit?ts=5746c3e7#gid=758230098

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-47-1.png

	Main activities	Tips/Best practices	Key points
1	Select “ERP – Production – PF1” by double clicking on the ERP – Production icon	If you are doing on WP1, please double click on and then press “Enter on your keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-47-21.png

#	Main activities	Tips/Best practices	Key points
2	Click	Skip this step if you are doing on WP1

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-47-44.png

#	Main activities	Tips/Best practices	Key points
3	Insert T-code “xk02” and press “Enter” on keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-48-5.png

#	Main activities	Tips/Best practices	Key points
4	Insert vendor code
5	Insert company code and press “Enter” on your keyboard

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-48-37.png

#	Main activities	Tips/Best practices	Key points
6	Insert exemption number		Provided by requester
7	Insert exemption rate	Insert only number i.e. 1, 30 or 1.5	Provided by requester
8	Insert start date of exemption	Format is DD.MM.YYYY	Provided by requester
9	Insert end date of exemption	Format is DD.MM.YYYY	Provided by requester
10	Click “CIN Details”

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-49-10.png

#	Main activities	Tips/Best practices	Key points
11	Insert “PNZ”	If you are doing on WP1, please add company code for this vendor
12	Insert exemption number		Provided by requester
13	Insert exemption rate	Insert only number i.e. 1, 30 or 1.5	Provided by requester
14	Insert start date of exemption	Format is DD.MM.YYYY	Provided by requester
15	Insert end date of exemption	Format is DD.MM.YYYY	Provided by requester

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-54-17.png

#	Main activities	Tips/Best practices	Key points
16	Slide the scroll bar until you see ‘Exem threshold’
17	Insert exempt threshold		Provided by requester You will see “Threshold Limit” in the link
18	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-54-46.png

#	Main activities	Tips/Best practices	Key points
19	Click

Data Operations > APAC - IN TDS maintenance > image2019-5-30_18-55-8.png

#	Main activities	Tips/Best practices	Key points
20	The system will show that WHT has been updated