Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable

WW


ERP

4. Remove the icon(s) when not applicable

PF2


Frequency

5. Remove the icon(s) when not applicable

  

 

References

6. Add the link to SAP transaction(s) (when it exists)

SQ00;


Forms

7. Insert the links accordingly and change the link text with the OP nam

5782 - SKF Report Form

SKF - SSP Check Form


Attachments


SKF - SSP Check 2019

5782 - SKF Report

 

 

SQ00 - PF2: Check SKF Postings << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation 

The purpose of this document is to explain how to perform the check to SKF for company 5782.

It needs to be done on D+1 after all Statistical Key Figures were sent to be posted.

The objective is to identify if all SKF were posted and if one of them is missing.

1.2. Scope

Detail the scope (legal entities, etc.)

It is applied to company 5782 in PF2 SAP system.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:

3. Task Description

3.1. I Retrieve and Update the File Template

3.1.1. I Retrieve the Data

Go to the SQ00 > Environment > Query Areas

Select the Standard area and click on choose:

Click on the button "other user group"  and select "FI_3S_CTB":

Click on "SKF_DETAILS" and press F8 to enter in the query:

Inform the period and execute:

Then, click on column "object number" and make a filter with the information below to select only the cost centers from SSP:

KSCHEFNE*
KSCHEFNG*
KSCHEFND*
KSCHEFNJ*
KSCHEFNM*
KSCHEFB9*
KSCHEFTO*
KSCHEFTY*
KSCHEFGZ*
KSCHEFZT*
KSCHEF4G*
KSCHEF4H*

Extract all information in excel file 

3.1.2. I Update the File Check

With the information extracted on previous step, it is necessary to separate the "Object Number" information.

To do it, insert a column between "Object Number" and "StatKF". Select column "Object Number" and click on "data" in toolbar and "text to columns":

Select "fixed width" > next:

(the "KSCHEF" need to be separated) click in the end of letter F and "next":

Then, click on "Finish":

Select all cost centers and SKF and paste them in the tab "SKF Period" in the current month in the file "SKF - SSP Check 2019".

The column "Cost Centers SKF" has a formula to concatenate the information in cost center and SKF column. Be sure that all cells in current month with information have the formula.

3.2. I Check the SKF

3.2.1. I Understand the Information

Check the tab "Database SKF YYYY" if there is any other information than "Missing SKF" in the current month column.

The columns in gray are the database.

The column "Comments" has information of each cost centers and SKF . It is used just to track the information if anything is missing.

3.2.2. I Check the Missing SKF

If there is any month column with "missing SKF" cell, it means the specific SKF for that cost center was not posted for the month.

Be careful, some SKF are posted once in January and are valid for the entire period and you will find this information in column "comments" or in transaction GR55 ZBM4 with the SKF and cost center.

  • Some SKF are posted with 0 values. When it occurs, it appears that the SKF is posted in the period, even if the value is 0;
  • Verify the historic if the SKF are being posted since the beginning of the month.

3.3. I Send the Report of Missing SKF

3.3.1. I Update the Report

Get the file 5782 - SKF Report and update it with all information of the SKF and the missing ones. It is needed to keep the historic evolution, so after the update, save the 5782 - SKF Report and the SKF - SSP Check 2019 in the G-drive file:

3.3.2. I Send the Report to CAM and SUMAC

Send the missing SKF and the report file to CAM via freshdesk ticket. The title of the freshdesk is "5782 - SKF report MM.YYYY".

CAM - Patrick Mcnulty

SUMAC - Service Unit Management Account

End of document.