Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the OP name

AP Accruals US companies


Attachments



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to control and perform the reconciliation of the open amounts that are changed from one month to another on the Blanket PO's.

At month end, Purchasing Service Line will extract all the open items in their scope following AP-LOP-US 20.03.09 and send to locals for validation, noting in an Excel template which items to accrue. 

For more in formations about the Purchasing Service Line part of the processes, please see the procedure NAM Month End Accrual Report.

1.2. Scope

This procedure is applicable for the following companies:

  • US
  • Extendable to any company that use the blanket PO and have a need to accrue these items

2. Definitions

See Finance Glossary:

3. Tasks description

3.1. Responsibilities

Local Responsibilities:

  • To mark, in the file sent by Purchasing Service Line, the items to accrue and send to Finance Operations NAM;
  • To inform Purchasing Service Line and Finance Operations NAM if any automatic rule to accrue, i.e. by amount, supplier or other condition.


SBS Responsibilities:

  • Purchasing Service Line: to export the data to accrue to the shared template and send for local validation under AP-LOP-US 20.03.09, US Purchasing Service Line Accruals Extraction and Local Validation.
  • Finance Operations NAM: to upload the data to ERP PF1 based on local validation.

3.2. Periodicity

This procedure is done on D+1 after local validation or it will be requested.

3.3 I receive check and perform the post

3.3.1. I retrieve the data

Finance Operation NAM will receive the request by a ticket in Freshdesk sent by the Local. The Local will insert an "x" in column A for each item they wish to accrue: 

The account assignment will already be pre-populated, based on the PO information, the template will be automatically updated with the line marked with the "X", generating the posting file:

3.3.2. I check the information

Finance Operation NAM will check the posting file information:

  1. Open the attached file and in the sheet  fill the field  with the case number are in the file sent to RTR (change RTR)(error) and fill the field;

  2.  with last day of the closing month;

  3. The field  this will be the reversal date. accrual in the next month. Fill with first day of the next month.

** In case of doubt, read the instructions  at the end of sheet.



The information above will fill the posting file, as shown below: 



After completing the first sheet, will be necessary analyze the report and the amounts to be posted. 



Step 1) Amounts with order numbers Should Not be marked. Do not post.

3.3.3. I receive and perform the post

After checks insert an "x" in column A for each item that needs to be accrued: 

The template will be automatically updated with the line marked (error), generating the posting file. 

 

For the items that weren't marked, will display the word "FALSE", delete this lines and Save  the file.


fopS will process the upload file following instructions and send email to local finance informing the document number generated. 



Company code

Contact Person

5782

 Maureen Carl / Patrick Mcnulty

4290/3384

 Andrea Worthing / Ross Dorsett / Leo Diaz

4045

 Terry McFarlane


End of document.