Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":

        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

           

      • E.g. 2: France Operation in Financial Accounting:

        • Labels to be used: country_accounting, france, financial_accounting

          (for country operations, the Domain is always country_accounting)

3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 

Domain: Country Accounting

Responsibility area: N/A

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable

WP2


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)


Forms

7. Insert the links accordingly and change the link text with the OP name

Template Mass Change Material 'Do not cost & Block Z0


Attachments



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1. Objective and Scope

1.1. Objective of this Operation

With the systems updated and products changes some materials code are not used in the operation anymore. Those materials code must be identified as obsolete and blocked to not be used accidentally in any process. This procedure has the objective to demonstrate how must it be done in the system SAP by the Finance team.

 

1.2. Scope

This procedure is applied to all companies from Brazil in WP2 system.


2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I identify obsolete materials

It's possible to check when need if there are materials that were turned obsoletes. These kind of control will help to avoid mistakes in the process.

How to do it:

Enter in SQ00 in WP2 system.

Go to Environment menu and select "Query areas":


Select "Costing":


Click twice in Z_ARTICLE and run


In this section you will need to fill in the information you want to check:

  • Plant (Which you want to check)
  • Plant-Specific Material Status (Less Z0 - Blocked for all)

Run 

Check if 'Plant-Specific Material Status' is added in the layout.


As example it will be used plant 7524 from company code 7523.

You must look for material that starts with *OBS*, see below:

 - Those materials are being reported as obsolete but its status still released for anyone to use.

They must be blocked until second order.

3.2. I block obsolete materials

After identify what are the materials that need to be blocked, you have to effectively block it. To do so enter in transaction MM02 for each material selected, add Z0 at material status and flag 'Do not cost', save it .

This way the material couldn't be used as system will show material blocked.


3.3. I change many materials

If you have many materials to change you can use a file created for massive changes.

To do a mass change in materials through the macro, you can following the steps below:

  • Open the file Template Mass Change Material 'Do not cost & Block Z0'
  • Fill in with the materials and plants that you want to change (here you must separate what is marked for deletion or not)
  • Open the system WP2, can be initial page
  • Click in the button depending the material is marked for deletion or not
  • Wait for the macro finish

End of document.