Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

References

6. Add the link to SAP transaction(s) (when it exists)


Forms

Macro


Attachments

8. Add the link to attachments or external links



Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

The objective of this procedure is to check if all the goods returns have a credit note invoiced.

1.2. Scope

This procedure applies to Brazilian companies in WP1 system, but can be extended for other companies on the same system.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

This check is performed on a monthly basis since D-2 to D-1.


3.1. I identify returns

It's possible to identify what materials had returns and anticipate problems in a company closure. 

How to do it:

In WP1 system, enter in transaction MB52 and use the variant 'DEV';

 

Check if the plants are updated, it will be needed all the company's plant. If needed, update the variant.


In this transaction you will need to fill:

  • Plants
  • Material Type
  • Flag Display Batch Stocks
  • Flag No Zero Stocks Lines
  • Flag Do Not Display Values
  • Layout must be "/DEVOL"



Run 

Its report will appears like:


If the material has returns, the column RETURNS inserted in the layout will open a green column as below:


You can extract this to excel if you want:


3.2. I create a report

After identify the returns it's needed to send to local's responsible for the credit note creation/request.

As an example, you can send as below:


  • Material code
  • Material description
  • Plant
  • Company name

The report is send to each responsible plant controller as follows in the spreadsheet below:

Controller/Plant WP1

Email text example:

"Could you please check this materials below as they have returns appointed by the system".

End of document.