User guide for the library AODOcs SBS - Procure to Pay - Accounts Payable

To access the library  SBS - Procure to Pay - Accounts Payable

Click on the icon of the library or click here 

The homepage is displayed. You can 

 

 

 

1. Import or upload a document

To import a document you must be part of the google group $AODocs.PtP Accounts Payable-Contributors

If you are not, ask the manager of the group to be included.

Upload a document by clicking the button  then 

  1. Click "Upload" to select files from your computer, select the file and click 
    or

  2. Google Drive to select a document stored in your google drive, select the file and click 

    You can only attach files owned by yourself

 

Enter the properties of the document 

If you can not find a value in a list, you can add it manually

  1. Center (=service center) * (mandatory)

  2. Document language (optional)

  3. Document zone, select the Zone and then the country * (mandatory)
  4. Select the document type * (mandatory)
  5. Folder: by default select "Accounts payable"
  6. Process * (mandatory)
  7. Sub Topic  * (mandatory)
  8. Topic * (mandatory)

  9. SAVE by clicking 

 

 

 

 

 

 

2. View existing documents 

2.1 Using the search bar

Enter the name of the document in the search bar and click 

2.2 Using a predefined view

Select a predefined view: 

Views are managed by the administrator of the library

All documents to display all documents

(note: it corresponds to the view "All documents" that was used in the former library in Teamsite)

By Topic to browse by Topic 

(note: it corresponds to the view "By Topic" that was used in the former library in Teamsite)

By center to browse by Service center

(note: it corresponds to views "Bangkok", "Curitiba" & "Lisbon" that were used in the former library in Teamsite)

 

2.3 Using filters

 

Click to filter the content of your library

Filters are managed by the administrator of the library

  

3. Open the library in your google drive

You can open the library in your google drive by clicking 

 

 

 

You can also open the library from your drive by clicking on "open an AODOcs library" and select your library

Click the star beside the library name to add it in your favorite

Go to AODOCS to find user guides and trainings