Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

 4. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable


References

6. Add the link to SAP transaction(s) (when it exists)

FBL3N; ZZF_POSTING_FILE


Forms

7. Insert the links accordingly and change the link text with the OP name

Saving Plans 401k Template


Attachments



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1. Objective and Scope

1.1. Objective of this Operation

The aim of this procedure is to provide an operational guide to transfer the Saving Plan's amount paid by 4045 to others US companies.
The transfer to others companies is done through Croco procedure (change Croco)(error).

Account 2220200000 (please check where this number account belongs)(error)

1.2. Scope

This procedure is applicable only for company 4045.

2. Definitions

See Finance Glossary:

  • HR (link to the Finance Glossary)(error)


3. Tasks description

3.1. Responsibilities

Local Responsibilities: 

  • (to be completed? or to delete?)(error)

SBS Responsibilities:

  • SBS - RtR (change RtR)(error) must record before the last job of Croco (change croco)(error) Input Down on D-1 

3.2. Periodicity

Once a month before the last job of Croco (change Croco)(error) Imput Down on D-1. 

3.3. I retrieve and upload the data

3.3.1. I retrieve the data:

Open the file Saving Plans 401k Template.

Extract from SAP the open items of account 2456003101 using the transaction FBL3N of current month and filter the document type WE according with below: 

 


Update the column B16 with the cumulative balance extracted from SAP: 

 


Copy the information from doc. Date and past on column H20. Copy the information from Amount in local cur and paste on column J20 according with below:

 


Open the four (4) files sent by Nisha Mistry or other US Local HR through Freshdesk. You will find 2 types of files:

  • Bi-Weekly;
  • Semi. 

Check if the total amount of each file sent by Nisha Mistry or other US Local HR match with the amount from SAP and fill the worksheet like below per Company Name:

  • Total from EE Contributions + EE Loans must be filled on column EE Amount;
  • Total from Forfeitures + Company Match + Transaction Match must be filled on column Match



You may have values for all companies below and the procedure to fill the sheet is the same for all: 


You may find a difference on column B18. This difference comes from the part that belongs to 4045 and should not be transfer. 


All these information will update a posting file in the worksheet called SBS Entry. 

3.3.2. I perform the posting

Change the Doc Date / Posting Date / Posting Period to the current period and upload on SAP using the transaction ZZF_POSTING_FILE. 

3.3.3. I perform the check and inform local

After the document posted the account 2456003101 must be cleared and the croco (change croco)(error) ventes for company 4045 be processed in order to create the invoices on the buyers companies. Make sure that the items will be available on the croco (change croco)(error) input table for the buyers companies. 


  • Leo Diaz 


End of document.