Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

References

FBL3N

SCMA - Z_FO_CURCT

SM35

Z1F_OB52


Forms

7. Insert the links accordingly and change the link text with the Form name


Attachments

8. Add the link to attachments or external links



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1. Objective and Scope

1.1. Objective of this Procedure

The purpose of this document is to explain how to perform the F101 reclassification, which consist of reclassifying values that are against their nature in accounts "2300000000 - Trade payable" and "2200000000 - Trade receivables" by using gl accounts  "2300000098 Trade payable-transfer" and "2200000000 - Trade receivables-transfer".

1.2. Scope

This procedure applies to company all  US ERP PF1 companies:

  • SSP - 5844, 5782
  • SCI - 4290, 4291, 5650, 6028
  • SF - 3384
  • SNA - 4045, 5718

2. Definitions

See Finance Glossary:

3. Tasks description

The F101 program consists of executing a schedule programs that create accruals for amounts that are against their nature in accounts "2300000000 - Trade payable" and "2200000000 - Trade receivables" by using gl accounts  "2300000098 Trade payable-transfer" and "2200000000 - Trade receivables-transfer".

The amounts will be transferred to transitory accounts "2350000000 - Trade rec, credit balances" if the document amount is a debit and "2250000000  Creditors w/debit balances" if the document amount is a credit.

The accruals are reversed on the first day of the subsequent month.

3.1. Periodicity

The F101 Reclassification need to be executed in D+2 after product costing and material ledger were executed also after CROCO and Cross accounts are balanced.

3.2. I perform the task

3.2.1. I open the account periods to perform the post

Go to Transaction Z1F_OB52 using the variants for each of the US companies listed hereunder. The accounts +, K and S need to open so the schedule job can be executed.

CompanyVariant
33843384
58445844
5782US03
4045US01
5718US01
4290US02
4291US02
56504290
60284290


In the "Period 1" the closing month and year must be informed in "from period" and "for fiscal year". In tabs "To period" and "to fiscal year" inform four months ahead of the closing month.


                    

After all the in information are correctly imputed press Execute (F8)  .

3.2.2. I release the task in the Schedule

Go to the Schedule (Task list Z_FO_CURCT) folder Closing Tasks, D+2, F101.

To release the jobs, click with the right button of the mouse in each one of the tasks individually, then select "Schedule", mark execution data "Immediately" and "Execute" .

Released the jobs "US: BFC Reconciliation of Accounts D, K and S" and after they are finished release "US: BFC Reconciliation Batches". 

To track the jobs, you may access the transaction SM37 with the user name of the one performing the releases and press Execute (F8).

 



You may also go to SM35 and confirm if the batches were executed.

3.2.3. I close the accounts

After the jobs were finished, go to transaction Z1F_OB52 with the same information as before, but now to close the accounts K and S, do not close the +. In field "from period" and "for fiscal year" inform the month after the closing month and in tabs "To period" and "to fiscal year" inform five months ahead of the closing month.

3.2.4. I check the posts

There are two check to assure everything was posted as it should. First one, check if the post in the transitory accounts were made for the closing month and reversed in the next one:

1 - Go to FBL3N: account 2250000000 and 2350000000, all companies and open items in fist day of the next month of the closure;
2 - Execute (F8);
3 - Verify if the total amount is 0,00 USD.

The second check is:
1 - Go to FBL3N: account 2250000000 and 2350000000, all companies and open items in the last day of the closure month;
2 - Execute;
3 - insert the trading partner in the layout and do a subtotal  by G/L account and trading partner;
4 - Verify if the total amount is 0,00 USD. 

3.3. I inform the company CAM

After all the posts and checks were performed, the companies CAMs must be informed that the F101 Reconciliation was performed:

  • SSP - Patrick McNulty - patrick.mcnulty@solvay.com 
  • SCI - Betty Skweres - betty.skweres@solvay.com 
  • SF & SNA - Stephania Pierce - stephania.pierce@solvay.com

End of document.