>> Back to Data & Reporting home page






The procedure can be used for all type of requests:

  • GL account (mandatory)
  • Profit center (mandatory)
  • Misc request (mandatory)
  • Cost center (optional - prefer the usage of the workflow)
  • GL at company level (optional - prefer the usage of the workflow)

however if you want your request to be processed quickly , it is recommended to use the following process when it is possible

  • GL account (the GL account is processed immedialty)
  • cost centers (the reqponse time is faster as all controls are already done by the workflow)







Principles

Fast track for G/L company views is the last step of the Finance Master Data Workflow deployment  in line with the simplification & automation for automatic creation based on a fixed template

People with access to the workflow can submit G/L extension to a company code and process to the creation without any action from Data Management

  • G/L Company code extension only (no update, lock, Unlock) in PF1 & WP1

    • Copy from the reference companies 

      • MOCO in PF1

      • XEU1 in WP1

without possibility to change values from the reference except Tax for US entities

  • When alternative charts of accounts are applicable, alternative accounts, if already existing and if unique for the country, will be proposed 

  • Some specific accounts are blocked for automatic creation 






Who

can use the extension of G/L accounts to company codes : Positions

  • CAD ( Company Accounting Director)

  • Lead CAM / CAM Coordinator

  • Tax compliance Manager

  • CAM ( Company Accounting Manager)

  • Service Unit Financial Accounting ( General Ledger/ Intercompany  + VAT & indirect Tax ): Manager & specialists

  • Finance operations SC (Team leader + FA & treasury ( leader and specialists ) 






Scope

  • All accounts available in reference companies for WP1 & PF1 020

  • MOCO in PF1

  • XEU1 in WP1

  • Not blocked for postings in reference companies

    • Way to keep the hand for Data management for some critical accounts 

      • Bank accounts (internals & externals)

        • 506x 505x 591x in PF1

        • 51x 50x 58x 

      • Dedicated accounts for one country 

        • PF1 - Phone indicator in 7&8 position before creation

by central team & Country iso code at the beginning of

the long text

  • WP1 - Country iso code at the beginning of

the long text

  • With alternative account available for entities with

alternative chart of accounts 

  • France, Spain , Portugal, Russia, Chile, Peru, Luxemburg 

How submit a request when fast track is unavailable  

  • If account can not be processed automatically for reasons in the previous slide , you will come back to the process with submission to Data Management 


  • with an explanation why you need the account :


    • bank account informations

    • Why you need an account normally reserved to one dedicated country

    • Alternative account proposal 

  • Data management will update reference companies in case of missing accounts






It is highly recommended to use this method when you are requesting G/L company views as you can process it yourself and save time.