Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable

ERP

4. Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

S_ALR_87013611

Forms

7. Insert the links accordingly and change the link text with the Form name

Demurrage NA Charges for YYYY- Form

Attachments

8. Add the link to attachments or external links

Plant Costing Contacts

Demurrage Report

Demurrage Report Distribution List


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1. Objective and Scope

1.1. Objective of this Operation

The objective of this document is to give the instructions to prepare the Demurrage report and send to the right people.

This report is done on D+5 and it takes the data for the preview period.

1.2. Scope

It applies to companies 7424 and 7651, but the report can have 7008 as well (Cytec Industries).

2. Definitions

See Finance Glossary:


3. Tasks description

3.1. I Prepare the Report

3.1.1. I Extract the Data

Enter on transaction S_ALR_87013611 and insert the below information:

  • Controlling area: Z028
  • Fiscal Year: 201*
  • From Period: previous month
  • To Period: previous month
  • Plan version: 0
  • Cost element: 98150895 and 98120610

Execute the report.

Double click on the total of the report even if there is no value being shown:

Select the "Cost centers: Actual Line Items" option:

Change the layout to: /DEMURRAGE

Export the report to Excel file by list > export > spreadsheet

3.1.2. I prepare the report

In the information extracted in step 3.1.1, insert a column between "Name of offsetting account" and "User Name".

Make a copy of last month file in Demurrage Report and change the name of the file with the previous month.

Do not delete anything. Copy the information extracted in step 3.1.1 and paste it in the new template created – tab “Download data” and after the last information.

The column C has formulas, so do not change it. Certify that all lines with information have the formula.


Verify if there is any cost center without a name.

If yes, verify the location with help of Plant Costing Contacts and insert it in tab "CC to Location key" (it is hidden).

If some plant is Cytec (7008-*), just inform "Cytec Industries Inc."

Refresh the pivot tables in the other tabs.

3.2. I save and send the report

3.2.1. I save the report

Save the report in Demurrage Report

3.2.2. I send the report

Create a ticket in Freshdesk tool and send the report to people in the file Demurrage Report Distribution List

End of document.