Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

  

References

6. Add the link to SAP transaction(s) (when it exists)

KSB1, KB15N


Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation

This procedure explains how to retrieve and generate billings related to Expatriates employees. 

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable for companies:

3384 - Solvay Fluorides, LLC, Greenwich, CT;

4045 - Solvay America, Inc., Houston, TX

4290 - Solvay Chemicals, Inc., Houston, TX

5782 - Solvay Specialty Polymers USA, LLC, Alpharetta, GA

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary.


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. Responsibilities

SBS Responsibilities:

  • Service Line Team will update the Expat master data with cost centers to be billed.
  • Finance Operations Team will retrieve the data and issue the billings.

3.2. Periodicity

It’s done monthly, and must be posted until D-2.

This procedure must be performed after US: 401-K Employer Costs for US.


3.3. I retrieve and upload the data

3.3.1. I retrieve the data

First of all, contact Service Line Team to have the cost centers to be billed. After that, open transaction KSB1 and fill the Cost Center with this information and the Posting Date according to the closing period, as below:


The amount to be issued will be the total by cost center.


3.3.2. I perform the posting entry data

On transaction KB15N post the amounts retrieved on KSB1 in accordance with their cost center and WBS element. The Cost Element will be 6120200000 - FC PERSONEL/EXPAT.

3.3.3. I run SAP transaction Z1F_CRC_DATA_ENRICH  

Check if there is error on the invoice creation using transaction Z1F_CRC_DATA_ENRICH.

Select the line and click in Log

This Log will inform if there is any error in the billing creation.

If you have Zero errors you can go ahead to the next step.

3.3.4. I run SAP transaction Z1V_CRC_BILLING 

Create invoices using Z1V_CRC_BILLING and filled as below:

Run the transaction and the billing number will be generated.

3.3.5. I inform CAM.

Send the invoices generated to CAM in accordance with company code invoiced.



End of document.