Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

References

6. Add the link to SAP transaction(s) (when it exists)

FBL3N, ZZF_POSTING_FILE


Forms

7. Insert the links accordingly and change the link text with the Form name


Global Posting File - 1000 Lines


Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


This procedure explains how to make an immediate correction on G/L accounts 6220003320 and 2454000011.

1.2. Scope

Detail the scope (legal entities, etc.)

This procedure is applicable for US companies.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary.

3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. Responsibilities

SBS Responsibilities: 

  • SBS is responsible to handling and clears the account 6220003320.

3.2. Periodicity

It’s done monthly, until D-2.

This procedure must be performed before US - Generate Expat Billings.

3.3. I retrieve and upload the data

3.3.1. I retrieve the data

First of all, go to HR-Finance: Accounting aspects and download the excel file named "US_POSTING_YYYY_MM" (according to closing month) that will be the support documentation.

After downloading the excel, create a pivot table with the following instructions:

Selecting all information of spreadsheet and drag the fields as below:


In the “Row Labels” select the account 6220003320:


Compare these amounts with the amount posted in SAP.

Go to transaction FBL3N and open G/L 6220003320 as “All items” with the closing month (e.g 01.08.2019 to 31.08.2019).


The total value on the G/L 6220003320 must be the same on the pivot table, please have a look at the screenshot below.

 


The document type for payroll is H0 automatically postings, how we will make a manual entry we have to use H1.


If you have a document type SW, you have to consider it in the posting file as well. In this case, the value in account will be different of excel file, but the total of document type H0 MUST BE EQUAL OF EXCEL FILE. 


The reclassification must be done by costs centers (please find the posting file template).

To have the information by cost center, make a subtotal in the FBL3N:

In the posting file you need post a credit in the account 6220003320 using the cost center and a debit in the account 2454000011.

After postings done, check if the account and the cost center are balanced in the system.

The expenses on 4291 – G/L 2454000011, have to be reported on 4290 balance, for this reason to reclassify the items on G/L 6220003320 to 2454000011 on 4291 with document type H1 we need to post a cross document.


3.3.2. I inform the CAM

Send a case to the CAM with the document number generated.


End of document.