This document's objective is to provide a guide to ZPRC, ZUNB and ZMAT – Raw Material Material master data management for GBU Technology Solutions (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales general/plant, Foreign Trade, Purchasing, General, Plant Storage and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams.
Requests of Technology Solutions Material Master creation or maintenance can be performed by approved requestors listed in Appendix - List of contacts.
All requests are sent to Riga Data Operations team via Freshdesk or alternatively by e-mail. Common e-mail address of Riga Data Operations team: datamanage@solvay.com
Request form for Technology Solutions materials should usually be attached to MOC Gensuite web page under MOC ID provided by requester.
The referral Technology Solutions lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.
Under Riga Data Operations scope is the management of ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZMAT | Finished Goods | Multiple |
ZPRC | Commercial Products | N/A |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZVER | Packaging | DG | Dangerous goods |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZDIE | Service | UoM | Unit of Measure |
ZPRC | Commercial Product |
Technology Solutions ZMAT – Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.
Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:
ZPRC and PRCO can be found validating MOC in Gensuite Portal. 
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:
In this step:
Important documents and information to be observed in the MOC:
Screening Questions
Attachments
In this section you will find the additional documents to be used in the raw material creation
Main activities | Tips / Best practices | Key points |
Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
Main activities | Tips / Best practices | Key points |
Press multiple choice button to receive pop-up window with search options for material master |
Main activities | Tips / Best practices | Key points |
Click on | ||
Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)' | Field 'Old material number' can be used to look up material by BPCS Code (temporarily). |
Main activities | Tips / Best practices | Key points |
Run a search in Material Description | Use Wildcards to best describe | Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards. |
Hit Enter |
Main activities | Tips / Best practices | Key points |
Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify. | If result points to |
Main activities | Tips / Best practices | Key points |
Enter transaction MM01 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Industry Sector | Always choose "Chemical Industry" | |
Enter Material Type | Select the material type indicated in the request form | |
Copy from… Material | Option to copy data from an existing material can be useful in some cases. | |
Hit Enter |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Select Views to be created | Creation of views can be performed all at once or in separate steps | See Appendix - List of single Technology Solutions Storage locations. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
Hit Enter | Use Default Setting button to save your selections for future creations |
| Main activities | Key Points |
|---|---|
| Fill in Organizational Levels |
|
| Hit Enter |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material Description | Check the request form for "SHORT DESCRIPTION". It is used for search and restricted to 40 characters. If the information does not fit on this field, then the complete description should be added on the basic data text. | Should match ZPRC record provided by HazCom Team. Preferably the chemical designation (and not a formula/Brand name) followed by the Net weight and the type of packaging associated with the material. |
Enter Base Unit of Measure | Always KG | |
| Old Material Number | Not used | |
Enter Material Group | Always 0451 | |
Enter Division | Always KV | |
Enter General Item Category Group | Always NORM | |
Enter Gross Weight | Check the request form | Proportion of Gross weight to Net weight to be entered (Net = 1) |
Enter Net Weight | Always 1 | |
Enter UoM for Weight | Always KG | |
Enter Packing Group | 0005 for Packed material | |
| Enter Ref. mat. for pckg | Not used | |
Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter material descriptions in local languages | 12 mandatory languages are: | |
Go to Units of measure tab | From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Alternate Units of Measure conversions | Fixed conversion 11023 LB <-> 5000 KG | |
| Enter conversion of Stock keeping UoM to Base UoM | Conversion between one packaging unit and base unit of measure. Check the request form | |
Enter quantity of Stock keeping UoM in Pallet | Check the request form Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line. | |
Enter any additional conversion if requested | Check the request form | |
Return to Main Data |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material Long description | Use | 12 mandatory languages are: & – Brazilian Portuguese N – Dutch |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Go to Basic data 2 view | ||
Enter Basic material (related ZPRC Code) | Mandatory field! | Check the MOC |
Enter Dangerous Goods indicator profile | ZIP for all materials at the moment of material creation | |
Tick Environmentally relevant | Mandatory for all materials | |
Go to Classification view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Select "Batch" type of Classification |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Class Type 023 | Select class as per required GBU: 014 – Technology Solutions | |
Press Next screen button to move to next selected view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Cross-distribution-chain specific material status | Status 63 is to be set at the moment of material creation to allow use of material in operations | |
Enter Valid from date for Cross-distribution-chain specific material status | DD.MM.YYYY | |
Maintain Tax classifications | System will automatically determine which Countries' tax lines should be added | Always 1 for all countries unless otherwise indicated by Finance or Tax department |
| Go to Sales: sales org. 2 view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material statistics group | Always 1 | |
Enter Account assignment group | Check the request form, if not provided populate with F | |
Enter Item category group | Always ZMAN | |
| Save the extension |
Main activities | Tips / Best practices | Key points | ||||||||
Enter Availability check | Raw materials and packaging – 02 | |||||||||
Enter Material freight group | Mandatory for Packed materials for US, CA and BR Bulk – empty Material Hazardous class can be found in RM SDS sheet under section 14th in attached documentation for MOC-ID provided by requester |
| ||||||||
Activate Batch Management requirement indicator | Same field is also available in Purchasing, Plant data / storage 1 and Warehouse Management 1 views | Always checked for ZMAT | ||||||||
Enter Transportation Group |
| Should be checked in Sinequa for SDS sheet. Using sections 9 and 14 correct Transportation group can be determined. In Sinequa RM SDS can be found using ID underlined below.
| ||||||||
Enter Loading Group | Bulk – 0002 Else – 0001 | |||||||||
Enter Profit Center | Same field is also available in Plant data / storage 2 view | List of profit centers can be found in following Google drive link | ||||||||
Go to Foreign trade export view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team | When extending material to a new Plant the Commodity/import code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Appendix - List of Plants in non-GTS countries), extension has to be added in the linked file. | |
Control code | Required for all Brazilian plants | Contact HTS Team (htsclassification@solvay.com) for correct code |
Enter Country of origin | Check the request form | |
Enter Mat. CFOP category | Field is mandatory for Brazil plants only | Always 0 |
Go to next view | Go to Purchasing view. |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Purchasing Group | List of purchasing groups can be found in following Google drive link | |
Enter Plant-specific material status | Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. | Status Z1 is to be used at the time of material creation. |
Activate automatic Purchase Order indicator | Always checked | |
Enter Purchasing value key | Packed ZMAT – 0001 | |
Enter GR processing time | Plant data administrators will change the field value if necessary | Default value at the time of material creation – 2 |
Go to next view | Foreign trade Import | Values will be copied from Foreign trade export view |
Go to next view | Plant data / storage 1 view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Physical inventory indicator for cycle counting | Plant data administrators will change the field value if necessary | Default value at the time of material creation – B |
Enter Minimum Remaining Shelf Life | Default value at the time of material creation – 1 | |
Enter Total shelf life | Important: Shelf life days should be consistent on Commercial Product level |
|
Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view | |
Go to Label data |
Label View
| Technology Solutions |
|---|
Important! Material number with MOC ID and ZPRC# should be sent to responsible parties from plant to complete missing views for RM (MRP, QM, Acct, Costing). Template Dear (Requester's name),
Kind regards, |
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material extension, this information should be provided by requester any time material should be created for a new plant.
HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.
NOTE: Raw Materials should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
To extend Raw material material to a Plant, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, Foreign Trade: Import Data, General Plant Data/Storage 1 & 2. 
Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created.
In some exceptional cases range can be added to Raw Material, e.g. TALLOW ALKYL AMINE >97% 159/165KG DR
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system. 
Main activities | Tips / Best practices | Key points |
Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material number | ||
Select Purchasing (or Sales: General/Plant Data) view |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Verify the possible Plants related to the Material by clicking on the match code. | ||
All Plants using the material are listed |
If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter transaction MM02 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Change |
Select the view containing the field that needs modification | ||
Select the Organizational Level for which the modification is requested | Repeat the modification for all Sales Areas or Plants if applicable. | |
Save the changes performed |
Should not be performed by material creation, can be opened for Intercompany (e.g. US23/9O; NL01/9O etc) sales area only when extending Raw Material to different plant and Stock Transfer is required from one location to another.
Should not be extended to commercial sales area.
Main activities | Key points |
|---|---|
| Cross-distribution-chain specific material status | Status 63 is to be set at the moment of material creation to allow use of material in operations |
| Valid from date for Cross-distribution-chain specific material status | DD.MM.YYYY |
Maintain Tax classifications | Always 1 for all countries unless otherwise indicated by Finance or Tax department |
Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material statistics group | Always 1 | |
Enter Account assignment group | Always I | |
Enter Item category group | ZVRP |
Before inactivating material an approval from appropriate purchasing contact should be received, material should also be checked for open items under "Stock overview".
| Technology Solutions |
|---|
| Required approval from Buyer - list |
If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal. 
Technology Solutions | |
|---|---|
| Global | After Stock is cleared material can be inactivated.
|
Local | If material has to be inactivated for specific sales areas
If material has to be inactivated for specific plants
|
Inactivation of ZPRC material can be performed only if all ZMAT materials linked to it are inactive:
It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team. 
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
1 | Enter Industry Sector | Always C | |
2 | Enter Material Type | ZPRC |
# | Main activities | Tips / Best practices | Key points |
3 | Select views | Basic Data 1; Basic Data 2; Classification; Label Data |
# | Main activities | Tips / Best practices | Key points |
4 | Enter description | Material chemical name provided by HazCom + / GENERIC | |
5 | Base Unit of Measure | Always KG | |
6 | Material Group | Always 0451 |
# | Main activities | Tips / Best practices | Key points |
7 | 12 mandatory languages are: |
# | Main activities | Tips / Best practices | Key points |
8 | Classification view – Class type 001 | LIP # LIP0020148 should be entered | |
9 | Go to label view | No data maintained | |
10 | Save material |
Packaging type | Label category | Gen. Var. | Copies | ||
DR, BX, CY, JRC, PL, BULK, BAG | Z_RAW | Raw material label | GLM_RAW_01 | 1 | |
TE, BB | Z_RAW | Raw material label | GLM_RAW_01 | 2 |
Requests for Raw Material requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
Representative | ||
US and Canada | Vanessa Scott | |
Leslie Fleming | ||
| Peter Mertzanis | peter.mertzanis@solvay.com | |
Thierry Leclerc | ||
Mario Bruins | ||
LAM | Abril Gomez (Maternity leave) | abril.gomez@solvay.com |
APAC | Natpapan Chueakongtrakul (Poon) | |
Celine Koh | ||
Catherine Lu | ||
Sorrawit Parknondhkul | ||
Nathan Purvis | ||
EMEA | Thierry Leclerc | |
| Sophie DeClaviere | sophie.declaviere@solvay.com | |
ZPRC/MOC | HazCom | hazcom.rawmat@solvay.com |
MOC-ID | Lindsay Schramm | Lindsay.schramm@solvay.com |
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
Country | Plant Code | Description |
Japan | 8524 | 7418 / Gas Chem Logistic Osaka |
Singapore | 8506 | 6062 / Poh Tiong Choon Jurong |
Storage Location | Description |
8380 | 7786 / JF Hillebrand Fremantle |
8433 | 7788 / Jakarta |
8496 | 7722 / BDP Peru Arequipa |
8500 | 7725 / Andimex San Antonio |
8503 | 7988 / Daesung Whse Yangsan |
8505 | 7723 / FH Logist Azcapotzalco |
8506 | 6062 / Poh Tiong Choon Jurong |
8507 | 7725 / Sercabol Antofagasta |
8508 | 7776 / Sinotrans Intl Shanghai |
8509 | 7734 / KWE Logistics Shanghai |
8511 | 7794 / CML Ltd Walvis Bay |
8515 | 7786 / Toll Contr Laverton Nth |
8519 | 7786 / NSS Port Sth Townsville |
8520 | 7008 / XPO Logistic Bristol |
8521 | 7008 / XPO Logistic La Porte |
8527 | 7794 / Schenker Kempton Park |
8528 | 7734 / Sinotrans Intl Shanghai |
8543 | 7008 / KEMIRA WATER MOBILE |
8545 | 7008 / FLUID ENERGY HATFIELD |
8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
8549 | 7752 / NOVA MOLECULAR PASADENA |
8553 | 7008 / SOUTH COAST HOUSTON |
8554 | 7008 / SPRAY TEK MIDDLESEX |
8559 | 7008 / TOLL COMPACTION NEPTUNE |
8589 | 7734 / Tianjin DLD Beicheng Wh |
8605 | 7794 / Kemira Chem Bradford |
8614 | 7734 / COSCO Logistic Tianjin |
8617 | 7776 / COSCHEM Logist Shanghai |
8618 | 7794 / Praxair Oevel-Westerlo |
Check for Active/Inactive PIR (ME1M)
Check for open Purchase Orders (ME2N)
Open PO’s can be located using transaction ME2L. ME2N can also be used.
Scope of List: determines that system will search for all PO’s for this supplier;
Selection Parameters: narrows the search down for PO’s with open invoices.
Check for open Sales Orders
to open the menu
or if the Requester mentions a new article need to be created then proceed with the creation.
