The finance master data requests should be submitted by an authorized requester according to the position within the organization:



How to ask access to PRS (PF1-050) and to submit workflows to manage finance master data?


Submit a freshdesk and select IS request 







Select Process "Authorizations (S&D Auth)








Ask access to transaction ZZF_MDWF_REQUEST - Workflow for RtR Master Data.

According to your position request the addition of the following roles:

  • Controller → ZZR-MDWF-CTRL-CB
  • CAM/CAD → ZZR-MDWF-CAM-CB




1.3 - Request the update or the creation of cost centers

Once new ZCBS groups & SRM7 positions are created (when applicable) you can ask for the creation / update of cost centers using the workflow in PRS_50.

In order to implement the new business structure for a new year without impacting the year-end closing, the cost centers data are no longer updated in BW from  mid-december  to mid-january

If a cost center is updated during the frozen period, it be reflected after mid-january. You should receive a communication with the precise dates for the current year. If you didn't receive the communication, you can look at ISSP - news.



2 - How to request the update of cost centers in:

2.1 - Payroll

Once your cost center are created, you can ask for the update of the payroll in freshdesk 

Select "Submit a request" => "HtR Request" 


Select the process "Personal Data" and subprocess "Change Personal Data"


2.2 - Travel & Expenses

2 cases : 

  • When T&E are managed in Concur : the update of the cost center assigned to the employee comes with the update of the payroll
  • When T&E are not managed in Concur (in 2018 - mainly APAC) : the employee needs to be informed and has to change his cost center


2.3 - Car rental 

Contact by email the country Fleet Managers:  

CountryContact
FranceVirginie Guignard
Belgium

Portugal



2.4 - Purchase orders

The controlling team needs to send the list of cost centers to be used to the requesters. 


2.5 - Intercompany

List of contacts by Region (in 2018)

RegionContact
EMEA

North America

Karine Silva

APAC



2.6 - Fixed assets

If the cost center needs to be updated, you can create a ticket freshdesk 

Select "Submit a request" => "RtR Request"


Select the process "RtR" and subprocess "AA"



3 - Tips & Advice

Anticipate your requests 

  • Creation of cost centers is a priority
  • At the end of the year the update of cost centers hierarchy is usually done during the BW freeze



Get the list of all your cost centers master data (for GBU)


Support 

  • If something is missing or not clear in this procedure, you can comment at the bottom of this page and we will update the procedure taking into account your comment
  • If you need support you can ask your contact in the service unit Management Accounting