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Custom menu named Activate / Deactivate notifications will be added on the menu bar with 3 actions :

Authorize to send email. This step is mandatory to allow receive future notifications

Activate notifications

Deactivate notifications

Syensqo IS - Customer Support > How to Activate and deactivate notifications > image2019-10-14_10-9-37.png

Authorize email

By clicking on authorize email, you allow Google to send you emails

Syensqo IS - Customer Support > How to Activate and deactivate notifications > image2019-10-14_10-16-29.png

Activate notifications :

By activating this notification, email notifications will be sent to the task owner and project manager in the following conditions :

When the task is completed (100%), the project manager will received a notification by email
When the task is overdue (1 day overdue), the project manager will receive a notification by email
When the task is due in 1 week, a notification will be sent to the task owner
When the task is due in 2 days, a second notification will be sent to the task owner

The daily function trigger ( everyday 9 AM ) will send automated emails

Reminder function - send reminder email to task owner

First reminder to task owner 1 week before the due date if the task completion < 100 %
Reminder to task owner before 2 days until the due date if the task completion < 100%
1 day after the due date, will send reminder to project Manager

Task Completion Notification - to Project Manager

If task Completion = 100%, send notification to Project Manager.

If the users changed the Due Date or Task Complete, the Task Complete Notification and Reminder will send and status will be reset.
If the users update the Task Complete column, the Notification check will be performed again.

Deactivate notifications

With this function, there will be no notification emails

Column I has been Protected because it has information on the Mails that is been sent to the manager. Since the request had criteria to send mail to manager on task completing only once, we had to store the data in some place, and yet not to be tampered by the users.

As a solution for the above issue, we have given permission only for the owners to make changes to column I. We Hidden this column, so that user will not have the knowledge of this column existence.