Table of contents
1. Objective and Scope
1.1. Objective of this Procedure
1.2. Scope
1.3. Abbreviations
1.4. Roles and responsibilities
2. Standard Operating Procedure Description
2.1. Creation of ZVER material in RCS
2.1.1. Pre-requisites
2.1.1.1. Accessing MOC Gensuite Portal
2.1.1.2 Checking for duplicates
2.1.2. Creation of material
2.1.3. Extension of material
2.2. Material modification
2.2.1. Pre-requisites
2.2.2. Manual modification of material
Appendix 1 – List of contacts
Appendix 2 – List of Plants in non-GTS countries
Appendix 3 – List of Single Storage Locations
Appendix 4 – Sinequa

1. Objective and Scope

1.1. Objective of this Procedure

This document's objective is to provide a guide to managing Material master data ZVER and ZUNB materials.Check if we create ZUNB
This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZVER and ZUNB Material master data management for GBU Technology Solutions (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the packaging material as well as its inactivation and flagging for deletion. Creation of Basic Data, Sales, Purchasing and General plant data will be presented in this procedure. Finance and planning teams should be informed after packaging code creation and/or extension.
Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 2 – List of contacts.Clarification
All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com
Request form for packaging should usually be provided by requester. Link to the form can be found in Google Documents - Template for RM and PackagingCurrent Lisbon version
The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file. Check if the same as for RM

1.2. Scope

Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in separate procedures. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZPRC	Commercial Products	N/A
ZVER	Packaging	WD
ZUNB	Stocked and non-valuated materials	WD (for packaging)
ZDIE	Services	Multiple

1.3. Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZVER	Packaging	DG	Dangerous goods
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZDIE	Service	UoM	Unit of Measure
ZPRC	Commercial Product

1.4. Roles and responsibilities

ZVER setup can be performed only once MOC-ID and ZPRC code are available.
Prior to submitting a new ZVER/ZUNB request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

2. Standard Operating Procedure Description

2.1. Creation of ZVER material in RCS

2.1.1. Pre-requisites

ZVER setup can be performed only once MOC-ID available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether ZVER code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.

2.1.1.1. Accessing MOC Gensuite Portal

ZPRC and PRCO can be found validating MOC in Gensuite Portal.
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User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:

Check if the site is marked as General, Technology Solutions.
In order to see the MOC, access Applications
Click on MOC Manager.

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In this step:

Change the process to Packaging Change
Unmak the Assigned to
Change the status to All

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Add the MOC# in the search field
Click on the Request ID Type to access the documents for the MOC

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Important documents and information to be observed in the MOC
Screening Questions

Go to Screening questions
Manage requests
Print request

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Print preview

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The plant to which the raw material will be created
The Impacted Business Unit (this information will be used to determine the profit center and purchase group).

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Completed Packaging request form should be attached for all ZVER codes. ZVER description must follow
Packaging rules table which can be found here - Packaging Instructions

2.1.1.2 Checking for duplicates

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#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

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#	Main activities	Tips / Best practices	Key points
2	Press multiple choice button to receive pop-up window with search options for material master

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#	Main activities	Tips / Best practices	Key points
3	Click on to open the menu
4	Select the option 'Material Number/Material Description'	Field 'Old material number' can be used to look up material by BPCS Code (temporarily).

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#	Main activities	Tips / Best practices	Key points
5	Run a search in Material Description	Use Wildcards to best describe	Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
6	Hit Enter

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#	Main activities	Tips / Best practices	Key points
7	Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.		If result points to or if the Requester mentions a new article need to be created then proceed with the creation.

2.1.2. Creation of material

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#	Main activities	Tips / Best practices	Key points
8	Enter transaction MM01	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)

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#	Main activities	Tips / Best practices	Key points
9	Enter Industry Sector		Always choose "Chemical Industry"
10	Enter Material Type		Always ZVER for packaging
11	Copy from… Material	Option to copy data from an existing material can be useful in some cases.
12	Hit Enter

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#	Main activities	Tips / Best practices	Key points
13	Select Views to be created	Creation of views can be performed all at once or in separate steps	Select Basic Data 1 & 2, Sales: General /Plant Data, Purchasing, General plant Data / Storage 1, General plant Data / Storage 2 List of single Storage locations can be found in Appendix 3 Sales Organization and Distribution Channel should not be filled by creation. NOTE! Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: 8520 (077), 8521 (054), 8522 (076), 8712 (C26)– by default. For 8359 - only if requested.
14	Hit Enter	Use Default Setting button to save your selections for future creations

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#	Main activities	Tips / Best practices	Key points
15	Fill in Organizational Levels	Fill Plant as indicated in request form and add Storage Location. Appendix 3 Sales Organization and Distribution Channel should not be filled.	Storage location should be added for plants when only one option is available
16	Hit Enter

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#	Main activities	Tips / Best practices	Key points
17	Enter Pckaging Description	Check the request form for "SHORT DESCRIPTION"	Should be checked whether description meets Packaging instructions. Packaging name + dimensions + capacity + specific characteristics (if exists)
18	Enter Base Unit of Measure		Always PC
19	Enter Material Group	Check the request form	Should be checked by type of packaging in Packaging Instructions table
20	Enter Division		Always WD
21	Enter General Item Category Group		Always VERP
22	Enter UoM for Weight		Always KG
23	Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

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#	Main activities	Tips / Best practices	Key points
27	Enter material descriptions in local languages	Request for should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language.	12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
28	Return to Main Data

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#	Main activities	Tips / Best practices	Key points
29	Go to Basic data 2 view
30	Enter Basic material	Generic ZPRC number for all ZVER materials	Always 90029754
31	Go to Sales: general/plant view

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#	Main activities	Tips / Best practices	Key points
32	Enter Availability check		Always 02
33	Enter Transportation Group		Always 0001Clarification of value
34	Enter Loading Group		Always 0001Clarification
***	Packaging Mat type	Entered only for Pallets	0001
35	Enter Profit Center		List of profit centres can be found in following link.
36	Go to Purchasing view

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#	Main activities	Tips / Best practices	Key points
37	Enter Purchasing Group		List of purchasing groups can be found in following ZVER Purchasing Groups
38	Enter Plant-specific material status	Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.	Status Z1 is to be used at the time of material creation.
39	Activate automatic Purchase Order indicator		Always checkedClarification
40	Enter Purchasing value key		Always 0001Clarification
41	Enter GR processing time	Plant data administrators will change the field value if necessary	Default value at the time of material creation – 2
42	Go to next view	Plant data / storage 1 view

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#	Main activities	Tips / Best practices	Key points
43	Enter Physical inventory indicator for cycle counting	Plant data administrators will change the field value if necessary	Default value at the time of material creation – B
44	Go to Plant data / storage 2 view	Nothing should be entered as Profit center data are being copied from Sales: general/plant view
45	Save material

NOTE: After material code is created Finance and Planning teams from appropriate plant should be informed to create missing views, contacts can be found in TS MM Support Organization file.

2.1.3. Extension of material

Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.
Lindsay Schramm should be contacted in case of missing MOC-ID
NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
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To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2.

2.2. Material modification

2.2.1. Pre-requisites

Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.
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#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

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#	Main activities	Tips / Best practices	Key points
2	Enter Material number
3	Select Purchasing (or Sales: General/Plant Data) view

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#	Main activities	Tips / Best practices	Key points
4	Verify the possible Plants related to the Material by clicking on the matchcode.
5	All Plants using the material are listed

If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

2.2.2. Manual modification of material

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#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM02	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Change
2	Select the view containing the field that needs modification
3	Select the Organizational Level for which the modification is requested	Repeat the modification for all Sales Areas or Plants if applicable.
4	Save the changes performed

Appendix 1 – List of contacts

Requests for Packaging requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.

	Representative	Email
US andCanada	Vanessa Scott	vanessa.scott@solvay.com
	Leslie Fleming	leslie.fleming@solvay.com
	Lori Collins	lori.collins@solvay.com
	Thierry Leclerc	thierry.leclerc@solvay.com
	Mario Bruins	mario.bruins@solvay.com
LAM	Yarian Cuenca	yarian.cuenca@solvay.com
	Abril Gomez	abril.gomez@solvay.com
APAC	Natpapan Chueakongtrakul (Poon)	natpapan.chueakongtrakul@solvay.com
	Celine Koh	celine.koh@solvay.com
	Catherine Lu	catherine.lu@solvay.com
	Sorrawit Parknondhkul	sorrawit.parknondhkul@solvay.com
	Nathan Purvis	nathan.purvis@solvay.com
EMEA	Thierry Leclerc	thierry.leclerc@solvay.com
ZPRC/MOC	HazCom	drupsrasds@solvay.com
MOC-ID	Lindsay Schramm	Lindsay.schramm@solvay.com

Appendix 2 – List of Plants in non-GTS countries

Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Country	Plant Code	Description
Japan	8524	7418 / Gas Chem Logistic Osaka
Singapore	8506	6062 / Poh Tiong Choon Jurong

Appendix 3 – List of Single Storage Locations

Storage Location	Description
8380	7786 / JF Hillebrand Fremantle
8433	7788 / Jakarta
8496	7722 / BDP Peru Arequipa
8500	7725 / Andimex San Antonio
8503	7988 / Daesung Whse Yangsan
8505	7723 / FH Logist Azcapotzalco
8506	6062 / Poh Tiong Choon Jurong
8507	7725 / Sercabol Antofagasta
8508	7776 / Sinotrans Intl Shanghai
8509	7734 / KWE Logistics Shanghai
8511	7794 / CML Ltd Walvis Bay
8515	7786 / Toll Contr Laverton Nth
8519	7786 / NSS Port Sth Townsville
8520	7008 / XPO Logistic Bristol
8521	7008 / XPO Logistic La Porte
8522	7008 / XPO Logistic Plainfield
8525	7523 / NATAM Express Maua
8527	7794 / Schenker Kempton Park
8528	7734 / Sinotrans Intl Shanghai
8543	7008 / KEMIRA WATER MOBILE
8545	7008 / FLUID ENERGY HATFIELD
8548	7008 / MOBILE SOLVENT EIGHT MILE
8549	7752 / NOVA MOLECULAR PASADENA
8553	7008 / SOUTH COAST HOUSTON
8554	7008 / SPRAY TEK MIDDLESEX
8559	7008 / TOLL COMPACTION NEPTUNE
8589	7734 / Tianjin DLD Beicheng Wh
8605	7794 / Kemira Chem Bradford
8614	7734 / COSCO Logistic Tianjin
8617	7776 / COSCHEM Logist Shanghai
8618	7794 / Praxair Oevel-Westerlo

Appendix 4 – Sinequa

Link to Sinequa Portal
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