Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

References

6. Add the link to SAP transaction(s) (when it exists)

S_ALR_87012284; ZZF_POSTING_FILE; FBL3N


Forms

7. Insert the links accordingly and change the link text with the OP nam

DE - Finished goods inventory changes booking 1

(add templates to Aodocs library - Forms and link them here)(error)

Attachments

8. Add the link to attachments or external links



Previous OP << >> Next OP



1. Objective and Scope

1.1. Objective of this Operation

The aim of this procedure is to align the stock variation in BS with PL.

Basically, in report S_ALR_87012284, the total amount in heading “BESTANDSVERÄNDERUNG”, column “Reporting Period” must be equal to the sum of balances in FERTIGE ERZEUGNISSE (1) accounts in column “Absolute Difference”, except the ones related with Stock in Transit (unterwegs).

(1) - 2000010000, 2009000000, 2000010008, B009000000, B009000009

1.2. Scope

This procedure applies to the following companies:

    • 4056 Solvay Chemicals GmbH, Hannover
    • 4061 Solvay & CPC Barium Strontium GmbH & Co KG, Hannover
    • 4060 Solvay Fluor GmbH, Hannover
    • 5642 Solvay Specialty Polymers Germany GmbH, Hannover
    • 6288 SOLVAY FLUX

2. Definitions

See Finance Glossary.


3. Tasks description

3.1. Responsibilities

Finance Operations is in charge of posting and performing, after Material Ledger has run, the check according to this procedure.


  • Dörte Haye (5642)
  • Uwe Marquardt (4056)
  • Matthias Schimpf (4061)
  • Tanja Huebscher (4060)
  • Juergen Maass (6288)


3.2. I align the stock variation in BS with PL for annual procedure

3.2.1. I ask DMR to open P&L accounts 


The initial objective:


  • To block the 6096900001, this GL/cost element is used for old inventory posting scheme for stock scrapping (post to G30) and manual posting to G30 directly. .


  • To set automatic posting for 6090020102 (not blocked), is to stop Croco FB case and manual posting without cost object. 


  • This is critical especially at the beginning of the SPS & new croco project went live when all users are not familiar with the rule, the posting could cause reconciliation issue that delay closure.


Issue: 

  • When performing the yearly procedure for Germany companies in PF1 system, we found that accounts 6096900001 and 6090020102 are locked for posting on 2018, because of SPS project decision.  


  • In order to be able to post, and to perform the necessary variance of stock in BS and PL, we need alternative accounts aligned with guidelines of SPS. 



Solutions:


Option 1: create 2 new dedicated GL for this German case. 


Please contact Data Management team for the creation of the 2 new GL accounts and only extended into the German companies code.


We propose to create with refer to the  2 old GL 6096900001 and 6090020102, without cost element in controlling and allow manual posting.


After the creation, please assign the GL in the German financial version (e.g. ZDCH) group  = ROHSTOFFE / BESTANDSVERÄNDERUNG for F.01 report.   


For the original 6096900001 Finished goods manufactured-other movement, is in the cost element group XCS-FIPA8.OLD Provision on invent VVG30 (cat01) in order to trigger COPA posting to G30, please do not create the cost element and put the new cost element into the group.

See the first posting done at 2019, the posting without cost object posted to G30 by mistake.

6090020102 do not have a cost element, so the posting will not have cost object and COPA.



Option 2: To unblock the 2 old GL accounts for German companies only 


Data Management team could unblock them only at period 12 every year upon request and close after the year end adjustment, or allow to open for the entire year.


Option 3: Use account 6000100100 instead of 6090020102. 

6000100100 is not blocked and can be posted manually, it is fine to use.


3.2.2. I prepare the posting

Run S_ALR_87012284 for the month closing, using the variant 3S-STOCKS DE .


Update the following fields:

  • Reporting year  =  Year that is being close (N)
  • Comparison Year  =  Previous year (N-1)


Click on execute Button, 


Extract the outcome to Excel as described below:

  • List →  Save/Send →  File…  → Spreadsheet

3.2.3. I post the information

After making the extraction in the previous section, copy and paste the content in sheet  of the file DE - Finished goods inventory changes booking 1.

The amounts to be posted are computed in sheet  In this sheet you should only change the posting date in cell H9. 


Then, the ZZF_POSTING_FILE is ready to be uploaded.

3.2.4. I check if the posting is correct

In order to check if the objective of this procedure was achieved, another extraction of report S_ALR_87012284 must be done following the explanation in section 3.2.1. I prepare the posting.

When the extraction is done, you should copy and paste it in tab .

The differences will be computed in tab  and the status must be “OK”:

3.2.5. Short explanation about what excel file is doing (no action needed)

Total amount in heading BESTANDSVERÄNDERUNG, column “Reporting Period” must be equal to the sum of balances in accounts 2000010000 and 2009000000 in column “Absolute difference”.

Example: 

Balance difference of account 2009000000 = -63.775,25€ (A)

Balance difference of account 2000010000 = 1.055.862,54€ (B)


Total difference of accounts under heading

BESTANDSVERÄNDERUNG = -992.087,29€ (C) 

(A)  + (B) = (C)↔( -63.775,25€) + (1.055.862,54€) = -992.087,29€


If there is a difference, it must be posted in accounts 6096900001 and 6000100100 as reference document nr. 5010015956.



End of document.