This document's objective is to provide a guide to managing Material master data ZVER and ZUNB materials.
This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZVER and ZUNB Material master data management for GBU Technology Solutions (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the packaging material as well as its inactivation and flagging for deletion. Creation of Basic Data, Sales, Purchasing and General plant data will be presented in this procedure. Finance and planning teams should be informed after packaging code creation and/or extension.
Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 2 - List of contacts.
For Composite Materials, the request will be sent via Sharepoints, in this case no additional approval is required.
All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com
Request form for packaging should usually be provided by requester. Link to the form can be found in Google Documents Template for RM and Packaging.
For Composite Materials, there is a template which is combined with ZMAT materials and will be provided in the Sharepoints/Freshdesk request.
The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.
Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in separate procedure. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZMAT | Finished Goods | Multiple |
ZPRC | Commercial Products | N/A |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZVER | Packaging | DG | Dangerous goods |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZDIE | Service | UoM | Unit of Measure |
ZPRC | Commercial Product |
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ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new ZVER/ZUNB request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
ZVER setup can be performed only once MOC-ID available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether ZVER code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.
ZPRC and PRCO can be found validating MOC in Gensuite Portal.
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:
In this step:
Important documents and information to be observed in the MOC
Screening Questions
Completed Packaging request form should be attached for all ZVER codes. ZVER description must follow
Packaging rules table which can be found here - Packaging Instructions
# | Main activities | Tips / Best practices | Key points |
1 | Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
# | Main activities | Tips / Best practices | Key points |
2 | Press multiple choice button to receive pop-up window with search options for material master |
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# | Main activities | Tips / Best practices | Key points |
3 | Click on |
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4 | Select the option 'Material Number/Material Description' | Field 'Old material number' can be used to look up material by BPCS Code (temporarily). |
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# | Main activities | Tips / Best practices | Key points |
5 | Run a search in Material Description | Use Wildcards to best describe | Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards. |
6 | Hit Enter |
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# | Main activities | Tips / Best practices | Key points |
7 | Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify. |
| If result points to |
# | Main activities | Tips / Best practices | Key points |
8 | Enter transaction MM01 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) |
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
9 | Enter Industry Sector |
| Always choose "Chemical Industry" |
10 | Enter Material Type |
| Always ZVER for packaging |
11 | Copy from… Material | Option to copy data from an existing material can be useful in some cases. |
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12 | Hit Enter |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
13 | Select Views to be created | Creation of views can be performed all at once or in separate steps | Select Basic Data 1 & 2, Sales: General /Plant Data, Purchasing, General plant Data / Storage 1, General plant Data / Storage 2 |
14 | Hit Enter | Use Default Setting button to save your selections for future creations |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
15 | Fill in Organizational Levels | Fill Plant as indicated in request form and add Storage Location. Appendix 3. | Storage location should be added for plants when only one option is available |
16 | Hit Enter |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
17 | Enter Packaging Description | Check the request form for "SHORT DESCRIPTION" | Technology Solutions: Should be checked whether description meets Packaging instructions. [Packaging name + dimensions + capacity + specific characteristics (if exists)] |
18 | Enter Base Unit of Measure |
| Always PC |
19 | Enter Material Group | Technology Solutions: Should be checked by type of packaging in Packaging Instructions table. Composite Materials: Check the request form | |
20 | Enter Division |
| Always WD |
21 | Enter General Item Category Group |
| Always VERP |
22 | Enter UoM for Weight |
| Always KG |
| * | Gross Weight | For Composite Materials and pallets only | Check the request form |
| * | Net Weight | For Composite Materials and pallets only | Check the request form |
23 | Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
27 | Enter material descriptions in local languages | Request for should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language. | 12 mandatory languages are: |
28 | Return to Main Data |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
29 | Go to Basic data 2 view |
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30 | Enter Basic material | Generic ZPRC number for all ZVER materials | Always 90029754 |
31 | Go to Sales: general/plant view |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
35 | Enter Availability check |
| Technology Solutions: Always 02 Composite Materials: Always KP |
36 | Enter Transportation Group |
| Always 0001 |
37 | Enter Loading Group |
| Always 0001 |
*** | Packaging Mat type | Entered only for Pallets | 0001 |
38 | Enter Profit Center |
| Technology Solutions: List of profit centers can be found in following link. Composites Materials: Check the request form |
39 | Go to Purchasing view |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
40 | Enter Purchasing Group |
| Technology Solutions: List of purchasing groups can be found in following ZVER Purchasing Groups Composite Materials: Check the request form |
41 | Enter Plant-specific material status | Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. | Status Z1 is to be used at the time of material creation. |
42 | Activate automatic Purchase Order indicator |
| Always checked |
43 | Enter Purchasing value key |
| Always 0001 |
44 | Enter GR processing time | Plant data administrators will change the field value if necessary | Default value at the time of material creation – 2 |
45 | Go to next view | Plant data / storage 1 view |
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# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
46 | Enter Physical inventory indicator for cycle counting | Plant data administrators will change the field value if necessary | Technology Solutions: Default value at the time of material creation – B Composite Materials: Check the request form |
47 | Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view |
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48 | Save material |
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NOTE! Technology Solutions: After material code is created Finance and Planning teams from appropriate plant should be informed to create missing views, contacts can be found in TS MM Support Organization file.
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.
Lindsay Schramm should be contacted in case of missing MOC-ID.
NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2.
Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.
# | Main activities | Tips / Best practices | Key points |
1 | Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
2 | Enter Material number |
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3 | Select Purchasing (or Sales: General/Plant Data) view |
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# | Main activities | Tips / Best practices | Key points |
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4 | Verify the possible Plants related to the Material by clicking on the match code. |
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5 | All Plants using the material are listed |
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If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.
# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
1 | Enter transaction MM02 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Change |
2 | Select the view containing the field that needs modification |
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3 | Select the Organizational Level for which the modification is requested | Repeat the modification for all Sales Areas or Plants if applicable. |
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4 | Save the changes performed |
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Requests for Packaging requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
Region | Representative | |
US and Canada
| Vanessa Scott | |
Leslie Fleming | ||
Lori Collins | ||
Thierry Leclerc | ||
Mario Bruins | ||
LAM
| Yarian Cuenca | |
Abril Gomez | ||
APAC
| Natpapan Chueakongtrakul (Poon) | |
Celine Koh | ||
Catherine Lu | ||
Sorrawit Parknondhkul | ||
Nathan Purvis | ||
EMEA | Thierry Leclerc | |
ZPRC/MOC | HazCom | |
MOC-ID | Lindsay Schramm | Lindsay.schramm@solvay.com |
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
Country | Plant Code | Description |
Japan | 8524 | 7418 / Gas Chem Logistic Osaka |
Singapore | 8506 | 6062 / Poh Tiong Choon Jurong |
Storage Location | Description |
8380 | 7786 / JF Hillebrand Fremantle |
8433 | 7788 / Jakarta |
8496 | 7722 / BDP Peru Arequipa |
8500 | 7725 / Andimex San Antonio |
8503 | 7988 / Daesung Whse Yangsan |
8505 | 7723 / FH Logist Azcapotzalco |
8506 | 6062 / Poh Tiong Choon Jurong |
8507 | 7725 / Sercabol Antofagasta |
8508 | 7776 / Sinotrans Intl Shanghai |
8509 | 7734 / KWE Logistics Shanghai |
8511 | 7794 / CML Ltd Walvis Bay |
8515 | 7786 / Toll Contr Laverton Nth |
8519 | 7786 / NSS Port Sth Townsville |
8520 | 7008 / XPO Logistic Bristol |
8521 | 7008 / XPO Logistic La Porte |
8522 | 7008 / XPO Logistic Plainfield |
8525 | 7523 / NATAM Express Maua |
8527 | 7794 / Schenker Kempton Park |
8528 | 7734 / Sinotrans Intl Shanghai |
8543 | 7008 / KEMIRA WATER MOBILE |
8545 | 7008 / FLUID ENERGY HATFIELD |
8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
8549 | 7752 / NOVA MOLECULAR PASADENA |
8553 | 7008 / SOUTH COAST HOUSTON |
8554 | 7008 / SPRAY TEK MIDDLESEX |
8559 | 7008 / TOLL COMPACTION NEPTUNE |
8589 | 7734 / Tianjin DLD Beicheng Wh |
8605 | 7794 / Kemira Chem Bradford |
8614 | 7734 / COSCO Logistic Tianjin |
8617 | 7776 / COSCHEM Logist Shanghai |
8618 | 7794 / Praxair Oevel-Westerlo |
Link to Sinequa Portal
to open the menu
or if the Requester mentions a new article need to be created then proceed with the creation.
