BSA report



Main objective of this report

The objective of this report is to mix Finance data (costs) with HR data (headcounts / FTE) with a transversal view of the Group.

BSA means Business support activity and it is a way to measure where as a Solvay employee we create value. 

Ex: An assistant linked to the Finance director is considered as a job family : support but she is the BSA Finance.

Starting January 2020, only 3 BSA are maintained in the system:

  • BSA Finance.

  • BSA HR.

  • BSA Purchasing.

During the second quarter of 2020 we will add 2 other BSAs:

  • BSA industrial (Scope under definition).

  • BSA R&I (Scope under definition).

Timing for production

BSA reporting will be published quarterly with a hard close @ M+2.

Tool used in this report

  • Finance: 

BSA reporting uses BW - Fixed costs query to be able to extract GBUs / CBS WW for finance data.

  • HR:

BSA reporting use BW – HR query to extract headcounts / FTE 

  • Dashboard tool:

During the first quarter of the year we will implement this report in Qlik.

General rule to remember

This reporting is based on postings done on cost centers.

A headcount is linked to a cost center in the HR database 

So the cost center will be used as a unique key between Finance database and HR database.

How to determine BSA?

General definition of BSA is explained here after:

Link to HR rules (TBD).

The way to determine how each headcount is linked to BSA will be to choose a cost center linked to the right BSA.

ZBSA nodes to consider.

BSA reporting is based on the node-4 (4 Sub-function) of the ZCBS Hierarchy. It is the lowest level of this hierarchy and all cost centers in the Group are maintained centrally in this hierarchy.

To standardize and automate as much as possible BSA reporting we have created a ZBSA hierarchy which is a copy of the ZCBS hierarchy with only selected nodes useful for BSA reporting.

This means that if a cost center is linked to the right node in the ZCBS hierarchy it will be reflected properly in the ZBSA hierarchy and at the end in the BSA reporting.

N.B: If you need more information about ZCBS hierarchy in BW you can find here .

 

How to display a hierarchy (ZCBS or ZBSA) in the system?

  • In SAP

Run KSH3 - Display cost center hierarchy.

Type ZCBS or ZBSA depending on the hierarchy you want to see.

This transaction is useful to check where a cost center is linked in the hierarchy.

Need to improve the accuracy of the BSA reporting?

  • Headcount update

If the headcount is linked to a wrong cost center you can update this cost center by using a freshdesk ticket

-->Go to Freshdesk / HR Request / System updates / eWS NGA.

  • Cost center update

If your cost center is linked to a wrong node in the ZCBS hierarchy, you can update it by submitting a workflow through PF1.