Table of Contents
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OBJECTIVE AND SCOPE
Objective of this Procedure
This document's objective is to provide a guide to ZPRC, ZMAT, ZVER and ZUNB Material master data management for GBU Technology Solutions and Composite Materials (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.
Requests of Technology Solutions Material Master creation or maintenance can be performed by approved requestors listed in Appendix – List of approved requestors. Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint.
All requests are sent to Riga Data Operations team via Freshdesk or alternatively by e-mail. Common e-mail address of Riga Data Operations team: datamanage@solvay.com
Request form for Technology Solutions materials is stored in Google Drive.
The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file and in Sharepoint for Composite Materials.
Scope
Under Riga Data Operations scope is the management of ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZDIE | Services | Multiple |
ZMAT | Finished Goods | Multiple |
ZPRC | Commercial Products | N/A |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZVER | Packaging | WD |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
Roles and responsibilities
ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of material in RCS
Pre-requisites
ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'
- Run a search in Material Description
- Use Wildcards to best describe
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article need to be created then proceed with the creation.
Creation of material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Enter Industry Sector | Always choose "Chemical Industry" |
| Enter Material Type | Select the material type indicated in the request form |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases. |
| Hit Enter |
Select Views to be created:
- Global data views
- Basic Data 1
- Basic Data 2
- Classification
- Label data
- Sales organization views (if sales organization and distribution channel is provided)
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
- Plant data views (if plant is provided)
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- General Plant Data Storage 1
- General Plant Data Storage 2
Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636. |
Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: |
Appendix – List of approved requestors
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