Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Investments & Divestment



Responsibility area: Control SBS IS Projects


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable



ERP

4. Remove the icon(s) when not applicable

Remove the icon(s) when not applicable

Frequency

5. Remove the icon(s) when not applicable

 

 

Remove the icon(s) when not applicable

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name



Attachments

8. Add the link to attachments or external links




Previous operation << >> Next operation



1. Objective and Scope

1.1. Objective of this Operation

Reflect the SBS IS Function Controllers decisions on the status of the projects to the WBS Elements.


1.2. Scope

The capitalization process must be triggered for all SBS IS projects WW and in all ERP systems.


2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary: 



3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I download the monthly SBS Projects Report

3.1.1. Step 1 of Task 1 (I do something...)

3.1.2. Step 2 of Task 1 (I do something...)

...


3.2. I download the Project Review file


3.3. I verify which WBS from SBS Projects Report should be capitalized and/or closed based on the Project Review file

3.3.1. Step 1 of Task 2 (I do something...)

3.3.2. Step 2 of Task 2 (I do something...)


3.4. I verify if the Good Receipt /Invoice Receipt (GR/IR) related to the WBS Elements to close are cleared


3.5. I close Overhead projects in SAP


3.6. I retrieve the Asset under construction amounts


3.7. I forward capitalization requests to the local contacts for EMEA SAP PF1 Projects


3.8. I create capitalization forms for NAM PF1 WBS Elements


3.9. I create capitalization forms for WP1 WBS Elements (except APAC HW/SW)


3.10. I upload the capitalization forms in Google drive and request SBS IS Controllers to review


3.11. I perform corrections, if applicable

After the SBS IS Function Controllers perform the revision of the forms, they indicate if there is needed some correction on Management Accounting team side.

For example:

  • Correction of cost center
  • Change of asset name
  • Transfer of costs to a cost center or to another WBS Element (a)

 (a) The transfer of costs to a cost center or to another WBS Element must be performed by using the WW - Global Posting File and opening a ticket using Freshdesk tool.

3.11. I request the capitalization to Finance Operations team

Once the capitalization forms have been reviewed by the SBS IS Function Controllers, it is needed to request the capitalization to Finance Operations team by opening a ticket using Freshdesk tool:



End of document.