Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure.
  2. Add the following Labels Labels: 
  3. Fill all fields as described
  4. Once the procedure is completed, publish it using the PtP Procure to Pay approval workflow


 

Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

1. Remove the icon(s) when not applicable

   

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

  
  

References

4. Add the link to SAP procedures (when it exists)

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links  

Objective and Scope

This OP explains the steps necessary to update the confirmation control - ARIBA NETWORK

Maintained in WP1_400 and PF1_020 

Manual procedure

  • Go to transaction XK02, insert vendor number and purchasing org.
  • Select Purchasing data
  • In field Confirmation Control insert Z017 (Conf - ARIBA Network)

The master data of the vendor must also be changed:
It is also possible to receive a request to add an email address at company level:
  • Go to transaction XK02, insert vendor number and company code;
  • Select correspondence;
  • In field ACC w/vendor insert the company code and in field Clrk´s internet the email address.


Save the changes and inform Materials team. They will proceed with the request.


Mass update procedure

Through the transaction ZMM_ARN_VND_ACT_DCT (PF1_020 and WP1_400) it is possible to update the suppliers master data at general level, purchasing level, output level and contracts level.


The account type is provided by the requester. Nevertheless for the Ariba Enrolment team it is always Enterprise (do not forget in this cases to update the team file). For the task Ariba Report it is used the Standard.

ARIBA requests

A ticket is daily created by André Nunes with a list of vendors:


The operator has to use the transaction and then added the vendors to a google sheet. This will allow the RPA to perform the necessary actions to activate the vendor as ARIBA.

Useful information