Table of Contents

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OBJECTIVE AND SCOPE

Objective of this Procedure

This document's objective is to provide a guide to ZPRC, ZMAT, ZVER and ZUNB Material master data management for GBU Technology Solutions and Composite Materials (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.

Requests of Technology Solutions Material Master creation or maintenance can be performed by approved requestors listed in Appendix – List of approved requestors. Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint.

All requests are sent to Riga Data Operations team via Freshdesk or alternatively by e-mail. Common e-mail address of Riga Data Operations team: datamanage@solvay.com

Request form for Technology Solutions materials is stored in Google Drive.

The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file and in Sharepoint for Composite Materials.

Scope

Under Riga Data Operations scope is the management of ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga Data Operations can create and extend ZDIE materials if requested so by Finance.

Material Type

Description

Division

ZDIE

Services

Multiple

ZMAT

Finished Goods
Semi-finished Goods
Raw Materials

Multiple
Multiple
KV

ZPRC

Commercial Products

N/A

ZUNB

Stocked and non-valuated materials

WD (for packaging)

ZVER

Packaging

WD

Abbreviations

Abbr.

Description

Abbr.

Description

RCS

Rhodia Core System

SBS

Solvay Business Services

ZDIE

Service

UoM

Unit of Measure

ZMAT

Finished product, semi-finished product, raw material

HSE

Health, Safety and Environment

ZPRC

Commercial Product

MSDS

Material Safety Data Sheet

ZUNB

Stocked and not valuated material

MRP

Material Resource Planning

ZVER

Packaging

DG

Dangerous goods

Roles and responsibilities

ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.


STANDARD OPERATING PROCEDURE DESCRIPTION

Creation of material in RCS

Pre-requisites

ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created. 



  • Use the transaction MM03 to access display material view

  • Press multiple choice button to receive pop-up window with search options for material master.
  • Click on to open the menu
  • Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'

  • Run a search in Material Description
  • Use Wildcards to best describe
  • Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
  • Hit Enter

  • Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
  • If result points to  or if the Requester mentions a new article need to be created then proceed with the creation.

Creation of material

Use MM01 transaction to create material


Main activitiesKey points
Industry SectorAlways choose "Chemical Industry"
Material TypeSelect the material type indicated in the request form
Copy from… MaterialOption to copy data from an existing material can be useful in some cases.
Hit Enter


Select Views to be created:

  • Basic Data 1 (General data)
  • Basic Data 2 (General data)
  • Classification (General data)
  • Sales organization views (if sales organization and distribution channel are provided)
    • Sales: Sales Org. Data 1
    • Sales: Sales Org. Data 2
  • Plant data views (if plant is provided)
    • Sales: General/Plant Data
    • Foreign Trade: Export Data
    • Purchasing
    • General Plant Data Storage 1
    • General Plant Data Storage 2
  • Warehouse level (for specific plants)
    • Warehouse Management 1
    • Warehouse Management 1
  • For Composite only
    • Quality Management
  • Label data (General data view)

Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636.






Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
Technology Solutions:
8520 (077), 8521 (054), 8522 (076), 8636 (039) – by default
For 8359 - only if requested.

Composite Materials:
Always extend to Warehouse based on the file per plant





Reactor level Materials need:

  • Basic Data 1
  • Basic Data 2
  • Classification
  • Sales: General/Plant Data
  • General Plant Data/Storage 1
  • General Plant Data/Storage 2

Sales Org. not to be filled!

CMC Samples need:

  • Basic Data 1
  • Basic Data 2
  • Sales: Sales Org. Data 1 
  • Sales: Sales Org. Data 2
  • Sales: General/Plant Data
  • Foreign Trade: Export Data,
  • MRP 1
  • MRP 2
  • MRP 3
  • MRP 4
  • Accounting 1
  • Accounting 2
  • Costing 1
  • Costing 2
  • Label Data

Plant Shipped Samples need:

  • Basic Data 1
  • Basic Data 2
  • Classification
  • Sales: Sales Org. Data 1 
  • Sales: Sales Org. Data 2
  • Sales: General/Plant Data
  • Foreign Trade: Export Data
  • Purchasing
  • MRP 1
  • MRP 2
  • MRP 3
  • MRP 4
  • General Plant Data/Storage 1
  • General Plant Data/Storage 2
  • Label Data

For Trading Plants listed below additional Accounting and Costing Views have to be created. Views are completed in the same way as for CMC Samples:

  • 8570 (Co. Cd. 7008)
  • 8572 (Co. Cd. 7723)
  • 8575 (Co. Cd. 7752)
  • 8580 (Co. Cd. 7794)
  • 8574 (Co. Cd. 7734)




Before creating the Manufactured Product for For Composite Materials (Aero) check if there is a ZUNB already created!


Use Default Setting button to save your selections for future creations

  • Hit Enter


  • Fill in Organizational Levels
    • Plant as indicated in request form.
    • Storage Location
    • Sales Organization and Distribution Channel as indicated in request form.

  • Hit Enter




Basic data 1



Main activitiesKey points
Material Description

Check the request form for "SHORT DESCRIPTION"

The description should be always in Upper case


Base Unit of Measure

Technology Solutions: always KG

Composite Materials: copy from template

Material GroupFinished goods, SF goods – 0450
DivisionCheck the request form
General Item Category GroupZMAT – NORM
Gross Weight

Check the request form
Technology Solutions: proportion of Gross weight to Net weight to be entered (Net = 1)
i.e. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP

Composite Materials: copy from template

Net Weight

Technology Solutions: Always 1

Composite Materials: copy from template

UoM for WeightAlways KG
Volume (per 1 Net weight unit of measure)

Technology Solutions: Check the request form
If blank in the form, leave the field blank

Composite Materials: Not applicable

UoM for Volume

Technology Solutions: Entered only when Volume provided - Always CD3

Composite Materials: Not applicable

Packing Group

Check the request form

0005 - for packed materials and Samples
0001 - for Bulk and Reactor level


Ref. mat. for pckg

For Composite only: Default number 1911973

Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.






Basic data text



Main activitiesKey points
Basic data text 

Technology Solutions: ZPRC description
Composite Materials: material long description (copy from the form)

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Go to Descriptions tabFrom Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.






Descriptions



Main activitiesKey points

Material descriptions in local languages

Check if material description is in line with product name on MSDS (Material Safety Data Sheet)


12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

Go to Units of measure tabFrom Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.






Units of measure



Technology Solutions

Alternate Units of Measure conversions

Fixed conversion 11023 LB <-> 5000 KG has to be entered for all ZMAT materials except Samples

Conversion of Stock keeping UoM to Base UoM

Check the request form
Quantity of Stock keeping UoM in Pallet

Check the request form
Use fields for Lower-level Unit entry to indicate number of packages in Pallet at the very end of the line.

Do not enter a PAL UOM for Totes (IBC)



Composite Materials

Alternate Units of Measure conversions

All alternative Units of Measure per template (Special calculation tab for requesters)

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension.

For example: If the length is meters, add the conversion for yards and feet.

If Alternative Conversions are specified, same Dimension Additions to be populated per default:
WEIGHTKG        <===> LB
LENGTHM          <===> FT, YD
AREAM2        <===> FT2, YD2
VOLUMEL            <===> GAL


If packaging is not provided by the labeling view (in the form) we should add the table for BX,DR, PAL (applicable for all ZMATS - FG and RM)


Pack/Base UoMKGLM2MEA
BX500
505001

KG- Projects98 REsin, Solution and Primer in desc
and in following item groups:
001-RESIN
008-CATALYST/HARDENER
011-FILLER
012-MODIFIER
013-SOLVENT
014-PIGMENT
015-ELASTOMER
018-BASE MONOMER
030-INHIBITOR
111-ADHESIVE LIQUIDS
123-PRIMERS & COATINGS
127-FOAMS
103-PREMIX- SFG
113-RESIN- MFGD
145-INTERMEDIATE RESIN - MFGD
:100DR, 1000PAL

Others KGs: 500BX, 5000PAL

DR1001


PAL1000/500010500500010







Proportion/prod.unit



For Composite Materials only


Main activitiesKey points
Units meas. useDefault value - B
Return to Main Data






Basic data 2



Main activitiesKey points
Go to Basic data 2 viewDefault value - B
Basic material (related ZPRC Code)Check the request form
Dangerous Goods indicator profileZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevantMandatory for all Finished and semi-finished goods
Go to Classification view






Classification - Batch



Main activitiesKey points
Select "Batch" type of Classification
Enter Class

014 – Technology Solutions
016 – Composite Materials






Classification - Material class




For Composite Materials only


Main activitiesKey points
ClassDefault value - Z_CM_MAT
Copy all the values provided in the form


If requester adds new value in the template for classification, we should send to Lisa Wohnlich (lisa.wohnlich@solvay.com) for approval









Sales: sales org. 1




Main activitiesKey points
Sales Unit

Technology Solutions: Enter LB for US and CA Sales Organizations
Composite Materials: Not applicable

X-distr.chain statusStatus 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status

Date of material creation
Format: DD.MM.YYYY

Delivering Plant

Check the request form

Technology Solutions: If the plant does not exists for sales organization and distribution channel combination, contact Danyse Ryan (danyse.ryan@solvay.com) to create the link


Maintain Tax classificationsSystem will automatically determine which Countries' tax lines should be added
Always 1 for all countries unless otherwise indicated by Finance or Tax department
Minimum order quantity

Enter Net weight

Blank for Bulk, Samples (CMC and Plant Shipped) and Composite Materials


Minimum delivery quantity

Enter Net weight

Blank for Bulk, Samples (CMC and Plant Shipped) and Composite Materials


Delivery unit

Always 1

Blank for Bulk, Samples (CMC and Plant Shipped) and Composite Materials


Unit of Measure of Delivery unit

Always equal to Primary Packaging unit, enter even if left blank by requester in request form.

Blank for Bulk, Samples (CMC and Plant Shipped) and Composite Materials


Rounding Profile

For Packed materials enter Z50% that corresponds to Primary Packaging unit.
Note!
Sales Org. NL01 - Technology Solutions and Distribution channel 9P- polymer additives. (Division E2)
Creation: confirm with the requester if the rounding profile should be (ZPAL)
Extension: use ZPAL as default

Blank for Bulk, Samples (CMC and Plant Shipped) and Composite Materials


Go to Sales: sales org. 2 view








Sales: sales org. 2




Main activitiesKey points
Material statistics groupAlways 1
Account assignment groupCheck the request form
Item category group

Check the request form

ZMAT – ZMAN in SAP
For Sales Org BR33 - NORM


Material group 2


For Composite Materials only

If informed in the template
Enter KIT

Go to Sales: general/plant view








Sales: general/plant




Main activitiesKey points
Material freight group

Check the request form

Mandatory for Packed materials for US, CA and BR
Bulk - empty


Availability check

Finished Goods (F & T) – T3
Composite Material. general (Aerospace - BAAN) - Z9
Semi-finished goods (I) – S3
Samples – KP
Composite Mat. in Plant 8525 – Z6

Batch Management

Always checked for ZMAT
Not checked for CMC Samples

Transportation Group

Check the request form

'Hazardeous' groups to be used for materials having GPP DG Indicator.
Samples – 0007 (ZIP and Z00), 0010 (GPP)


Loading Group

Bulk – 0002
Else – 0001 (including samples)

Profit Center

Check the request form

For Distribution Channel and Trading plants should begin with Company code. For materials with Division E3, E4, E5, E6, E7, E0, H0, SX, SY, TF for all plant types use the structure CCCC-Xyyyy
Where yyyy = last 4 digits of the specific IECRA for each product line:
E3 = IECRA01286 - INDUSTRIAL MINERALS
E4 = IECRA01235 - ALUMINA
E5 = IECRA01236 - MINERAL PROCESSING
E6 = IECRA01237 - MEP
E7 = IECRA01219 - PHOSPHINES
E0 = IECRA01219 - PHOSPHORUS
H0 = IECRA01285 - FUMIGANTS
SX = IECRA01219 - PHOSPHORUS
SY = IECRA01265 - PROBAN
TF = IECRA01266 - NA HYPO


Go to Foreign trade export view








Foreign trade export




Main activitiesKey points
Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team

When extending material to a new Plant the Commodity/import code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Appendix– List of Plants in non-GTS countries), extension has to be added in the linked file.

If material has to be extend to Brazil plants, Control Code should be provided before, otherwise SAP will not be able to save material code.

Contact htsclassification@solvay.com for missing control code.

Country of origin

Check the request form

Mandatory information! If not provided in the form, ask the requester.


Mat. CFOP categoryField is mandatory for Brazil plants only
Always 0
Go to Purchasing view








Purchasing




Main activitiesKey points

Purchasing Group

Check the request form


Plant-specific material status

Status Z1 is to be used at the time of material creation.
For Trading plants (8570 – US, 8572 – MX, 8575 – CA, 8580 – NL, 8574 - CN) and for Samples leave the field blank.

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Material freight groupCheck the request form
Mandatory for Packed materials for US, CA and BR Sales Organizations
Automatic Purchase Order indicatorAlways checked
Batch Management requirement indicatorAlways checked for ZMAT
Same field is also available in Sales: General Plant Data, Plant data / storage 1 and Warehouse Management 1 views
Purchasing value key

Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

GR processing time

Default value at the time of material creation – 2
Default value for Plant 8035 – 1
Default value for Plant 8605 – 0

Plant data administrators will change the field value if necessary

Go to Plant data / storage 1 view







Plant data / stor. 1




Main activitiesKey points

Temp. conditions

For Composite Only
This field is mandatory, if not provided go back to the requester
Enter Temp. conditions according to the template

CC phys. inv. ind.

Default value at the time of material creation – B

Plant data administrators will change the field value if necessary


Batch Management

Always checked for ZMAT

Same field is also available in Sales: General Plant Data, Purchasing and Warehouse Management 1 views


Minimum Remaining Shelf Life

Default value at the time of material creation – 1

Plant data administrators will change the field value if necessary


Total shelf life

Check the request form

Shelf life days should be consistent on Commercial Product level.


Go to Plant data / storage 2 view







Plant data / stor. 2




Main activitiesKey points

Profit Center

Same field is also available in Sales: General Plant Data view

Go to next view

Go to Warehouse Management 1 view if applicable; else go to Label Data view.








Warehouse mgmt




Main activitiesKey points

Batch Management requirement indicator

Always checked for ZMAT
Same field is also available in Sales: general / plant, Purchasing and Plant data / storage 1 views

Go to Warehouse Management 2 view








Warehouse mgmt 2




Main activitiesKey points

Go to Label Data view

No data has to be maintained in Warehouse Management 2 view at the time of material creation, however the view has to be created







Quality Management




Main activitiesKey points

Inspection interval

Copy from the material form

For Composite only








Label Data




Main activitiesKey points

Primary Packaging Unit (PPU)

Copy from the material form

For BULK use KG
For plant 8035 view has to be activated but nothing except Primary Pack Unit has to be entered

No data has to be maintained in Label view for Composite Materials (Industrial Materials - PE1), however the view has to be created


Select the primary packaging unit of measurement
Press the indicated button to Import labeling specifications for selected packaging.

Use possibility to import label specifications from model codes created.

Technology Solutions:

Templates for Label data:
147507 - LABEL MODEL LARGE (SS, DR, TE, BB)
147570 - LABEL MODEL MEDIUM (BX, CY, JRC, PL, BULK)
147572 - LABEL MODEL SMALL (BAG)
149059 - LABEL MODEL SAMPLE MATERIALS

Follow up by steps indicated in Additional Instructions of corresponding label type of linked file

Composite Materials

Copy all the labels

Pack/Base UoMKGLM2MEA
BAG158321    3 set of labels: UoM - small, Pack-medium, Pallet- large
BB159526    
BOT159355159186   
BX158327 154453158328158338
DR159187159188   
KAN159192160228  163021
PL163821   163819
ST163367    
TE161378    
TU160496160433   
BULK154801    1 set- large








Labeling Specification




Main activitiesKey points

Label Category, Label Size and number of Copies for each required label type

See Appendix– Label requirements for label requirements by material packaging type

Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP

Define Validity Areas for each label type

All label types – DELIVERY, GENERIC and MTS by default
Transport Label – MTS, DELIVERY and GENERIC should be added.

Check if all labels have Validity Areas defined







Completing the material




Main activitiesKey points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


  • Perform material extension to other Plants / Sales Organizations if requested in the form.
  • As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements.

Technology Solutions
Information on all new ZMAT creations and plant extensions has to be sent to:


In Freshdesk there is a rule that triggers the communication automatically, in order to do so add the tag "Technology Solutions" and classify the material as follow:

Group:DMO RIGA | Status: from any to Resolved or Closed | Process: "Finished Good"| Sub-Process : "Create" | System "SAP WP1" | Tag: Technology Solutions
Group:DMO RIGA | Status: from any to Resolved or Closed | Process: "Finished Good"| Sub-Process : "Extension" | System "SAP WP1" | Tag: Technology Solutions


Composite Materials

It is crucial to request the correct DG indicator for Finished products after the material creation. For now, release the Sharepoint request, keep the Freshdesk ticket open and contact the people listed below to obtain the correct value.


Do not close the ticket until you receive a response.








Basic data 1, Material description, Base unit of measure, Material group, Division, GenItemCatGroup, Gross weight, Net Weight, Weight Unit, Volume, Volume Unit, Matl. Grp Pack. Matls, Ref. mat. for pckg, Basic Data Text, Descriptions, Units of Measure, Alternative Units of measure, Proportion/prod. unit, Units meas. use, Basic Data 2, Basic Material, ZPRC, DG Indicator Profile, Environmentally rlvt, Classification, Batch, Class, Material Class, Sales: sales org. 1 view, Sales Unit, X-distr.chain status, Valid from date for X-distr.chain status, Delivering Plant, Maintain Tax classifications, Minimum order quantity, Minimum delivery quantity, Delivery unit, Unit of Measure of Delivery unit, Rounding Profile, Sales: sales org. 2 view, ZMAN, KIT, NORM, Material statistics group, Account assignment group, Item category group, Material group 2, Sales: general/plant view, Material freight group, Availability check, Batch Management, Transportation Group, Loading Group, Profit Center, Foreign trade export view, Commodity/import code, Country of origin, Mat. CFOP category, Purchasing view, Purchasing Group, Plant-specific material status, Material freight group, Automatic Purchase Order indicator, Batch Management, Purchasing value key, GR processing time, Plant data / stor. 1, Temp. conditions, Physical inventory indicator, Batch Management requirement indicator, Minimum Remaining Shelf Life, Total shelf life, Plant data / storage 2 view, Profit Center, Warehouse Management 1, Batch Management requirement indicator, Warehouse Management 2, Quality Management, Label Data, Primary, Pack. Unit (PPU).


Creation of CMC sample material

Use MM01 transaction to create material


Main activitiesKey points
Industry SectorAlways choose "Chemical Industry"
Material TypeSelect ZMAT /Finished pdt & RM & SF
Copy from… Material149059 TS LABEL MODEL SAMPLE MATERIALS has been created to be used as model for CMC sample creation.
Hit Enter


Select Views to be created:

  • Basic Data 1 
  • Basic Data 2 
  • Sales: Sales Org. Data 1
  • Sales: Sales Org. Data 2
  • Sales: General/Plant Data
  • Foreign Trade: Export Data
  • MRP 1
  • MRP 2
  • MRP 3
  • MRP 4
  • Accounting 1
  • Accounting 2
  • Costing 1
  • Costing 2
  • Label data

Hit Enter

  • Fill in Organizational Levels
    • Plant as indicated in request form.
    • Sales Organization and Distribution Channel as indicated in request form.
  • Hit Enter



Basic data 1



Main activitiesKey points
Material Description

Check the request form for "SHORT DESCRIPTION"

The description should be always in Upper case


Base Unit of Measure

Check the request form
G for samples (there can be exceptions)

Material GroupEnter 0450
DivisionCheck the request form
Gross WeightAlways 1
Net WeightAlways 1
Weight UnitCheck the request form
Material Group: Packaging Materials0005 - for Samples
Go to Basic Data Text tab by pressing Basic Data Text button

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.















Basic data text



Main activitiesKey points
Basic data text 

ZPRC description

Use button to add languages. Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Go to Descriptions tabFrom Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well.
Tabs in Additional Data can be filled in any sequence.






Descriptions



Main activitiesKey points

Material descriptions in local languages

Check if material description is in line with product name on MSDS (Material Safety Data Sheet)


12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

Go to Units of measure tabFrom Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.






Units of measure



Technology Solutions

Alternate Units of Measure conversions

Check the request form

Return to Main Data

Check the request form







Basic data 2



Main activitiesKey points
Go to Basic data 2 view
Basic material (related ZPRC Code)Check the request form
Dangerous Goods indicator profileZIP (DG Classification in progress) for all materials at the moment of material creation
Tick Environmentally relevantAlways flagged
Go to Classification view








Sales: sales org. 1




Main activitiesKey points
X-distr.chain statusStatus 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for X-distr.chain status

Date of material creation
Format: DD.MM.YYYY

Maintain Tax classificationsSystem will automatically determine which Countries' tax lines should be added
Always 1 for all countries unless otherwise indicated by Finance or Tax department
Go to Sales: sales org. 2 view








Sales: sales org. 2




Main activitiesKey points
Account assignment groupSamples – F
Item category group

Samples – NORM

Go to Sales: general/plant view








Sales: general/plant




Main activitiesKey points
Material freight group

Check the request form

Mandatory for Packed materials for US, CA and BR
Bulk - empty


Availability check

Samples – KP

Batch Management

Not checked for CMC Samples

Transportation Group

Check the request form

'Hazardeous' groups to be used for materials having GPP DG Indicator.
Samples – 0007 (ZIP and Z00), 0010 (GPP)


Loading Group

0001 for Samples

Profit Center

Check the request form

Go to Foreign trade export view








Foreign trade export




Main activitiesKey points
Commodity/import code

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team


Country of origin

Check the request form

Mandatory information! If not provided in the form, ask the requester.


Go to MRP 1 view









MRP 1




Main activitiesKey points

MRP Type

Default value – ND


MRP Controller

Default value – S10
Go to MRP 2 view







MRP 2




Main activitiesKey points

Procurement type

Default value – F

BackflushDefault value – 2

Planned Delivery Time

Default value – 30
GR Processing TimeDefault value – 2
SchedMargin keyDefault value – 000
Go to MRP 3 view







MRP 3




Main activitiesKey points

Total replenishment lead time

Default value – 3

Go to MRP 4 view









MRP 4




Main activitiesKey points

Selection method

Default value – 3

Individual/coll.Default value – 2
Go to Accounting 1 view








Accounting 1




Main activitiesKey points

Valuation Class

Default value – Z130

Price UnitDefault value – 1000
Standard priceDefault value – 1
Go to Accounting 2 view







Accounting 2




Main activitiesKey points

Go to Costing 1 view

No data has to be maintained in Accounting 2 view at the time of material creation, however the view has to be created








Costing 1




Main activitiesKey points
Do Not CostDefault value – flagged
With Qty StructureDefault value – flagged
Material originDefault value – flagged
Go to Costing 2 view








Costing 2




Main activitiesKey points

Go to Label Data view

See Appendix– Label requirements for label requirements by material packaging type

Transport Label Z_TRANS to be added only for material with Dangerous Goods Profile GPP

Check if all labels have Validity Areas defined







Completing the material




Main activitiesKey points

When all data has been entered, save the material by pressing button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


  • Perform material extension to other Plants / Sales Organizations if requested in the form.
  • As soon as extension of a material to a plant in another (second) Company Code is requested, material is also to be extended to 9O Distribution Channel of the Sales Organization of the receiving Plant for Intercompany movements.

Technology Solutions
Information on all new ZMAT creations and plant extensions has to be sent to:


In Freshdesk there is a rule that triggers the communication automatically, in order to do so add the tag "Technology Solutions" and classify the material as follow:

Group:DMO RIGA | Status: from any to Resolved or Closed | Process: "Finished Good"| Sub-Process : "Create" | System "SAP WP1" | Tag: Technology Solutions
Group:DMO RIGA | Status: from any to Resolved or Closed | Process: "Finished Good"| Sub-Process : "Extension" | System "SAP WP1" | Tag: Technology Solutions


Composite Materials

It is crucial to request the correct DG indicator for Finished products after the material creation. For now, release the Sharepoint request, keep the Freshdesk ticket open and contact the people listed below to obtain the correct value.


Do not close the ticket until you receive a response.








Creation of Plant shipped sample material

Data Management is creating general, purchasing and planning views, finance complete their own views.

Use MM01 transaction to create material: 

Main activitiesKey points
Industry SectorAlways choose "Chemical Industry"
Material TypeSelect ZMAT / Finished pdt & RM & SF
Hit Enter


 

Select Views to be created for Samples:

  • Basic Data 1 
  • Basic Data 2 
  • Classification
  • Sales: Sales Org. Data 1
  • Sales: Sales Org. Data 2
  • Sales: General/Plant Data
  • Foreign Trade: Export Data
  • Purchasing
  • MRP 1
  • MRP 2
  • MRP 3
  • MRP 4
  • General Plant Data / Storage 1
  • General Plant Data / Storage 2
  • Label data

Hit Enter

 

  • Fill in Organizational Levels:
    • Plant as indicated in request form.
    • Sales Organization and Distribution Channel as indicated in request form.
  • Hit Enter



Basic Data 1



Main activitiesKey points
Enter Material DescriptionCheck the request form for "SHORT DESCRIPTION"
Base Unit of Measure and Weight unitG for samples (there can be exceptions)
Enter DivisionCheck the request form
Basic Data Text – description from ZPRC code

Basic data text tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Use button to add languages.
Copy English text to all other languages:

12 mandatory languages are:

1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish
& – Brazilian Portuguese
N – Dutch

Go to next tab - Additional Data

From Basic Data View Additional Data tabs can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.






Descriptions



Main activitiesKey points
Enter material descriptions in local languages

NOTE: Check if material description is in line with product name on MSDS.


12 mandatory languages are:

  • EN – English
  • Z9 – Brazilian Portuguese
  • ZH – Chinese
  • KO – Korean
  • DE – German
  • FR – French
  • IT – Italian
  • JA – Japanese
  • PL – Polish
  • PT – Portuguese
  • ES – Spanish
  • NL – Dutch
Go to next tab - Units of Measure






Units of Measure


Main activitiesTips / Best Practices
Enter Alternate Units of Measure conversionsCheck the request form
Return to Main Data








Basic data 1, Material description, Base unit of measure, Material group, Division, GenItemCatGroup, Gross weight, Net Weight, Weight Unit, Volume, Volume Unit, Matl. Grp Pack. Matls, Ref. mat. for pckg, Basic Data Text, Descriptions, Units of Measure, Alternative Units of measure, Proportion/prod. unit, Units meas. use, Basic Data 2, Basic Material, ZPRC, DG Indicator Profile, Environmentally rlvt, Classification, Batch, Class, Material Class, Sales: sales org. 1 view, Sales Unit, X-distr.chain status, Valid from date for X-distr.chain status, Delivering Plant, Maintain Tax classifications, Minimum order quantity, Minimum delivery quantity, Delivery unit, Unit of Measure of Delivery unit, Rounding Profile, Sales: sales org. 2 view, ZMAN, KIT, NORM, Material statistics group, Account assignment group, Item category group, Material group 2, Sales: general/plant view, Material freight group, Availability check, Batch Management, Transportation Group, Loading Group, Profit Center, Foreign trade export view, Commodity/import code, Country of origin, Mat. CFOP category, Purchasing view, Purchasing Group, Plant-specific material status, Material freight group, Automatic Purchase Order indicator, Batch Management, Purchasing value key, GR processing time, Plant data / stor. 1, Temp. conditions, Physical inventory indicator, Batch Management requirement indicator, Minimum Remaining Shelf Life, Total shelf life, Plant data / storage 2 view, Profit Center, Warehouse Management 1, Batch Management requirement indicator, Warehouse Management 2, Quality Management, Label Data, Primary, Pack. Unit (PPU).




Appendix – List of approved requestors

Appendix – Storage location for Composite (Aerospace)

Appendix – How to perform mass creation of Storage Location for Composite (Aerospace)

Appendix– List of Plants in non-GTS countries

Appendix– Label requirements




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SAP WP1 ZMAT Material Master Maintenance (DRAFT!!!!)