1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

This document's objective is to provide a guide to managing Material master data for ZPRC and ZMAT – Raw Material.
This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZPRC, ZMAT, ZVER and ZUNB Material master data management for GBU Technology Solutions and Composite Materials (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales general/plant, Foreign Trade, Purchasing, General, Plant Storage and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams.
Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 2 - List of contacts.
All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com
Request form for materials should usually be attached to MOC Gensuite web page under MOC ID provided by requester.
The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.

1.2. Scope

Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.

Material Type	Description	Division
ZMAT	Finished Goods Semi-finished Goods Raw Materials	Multiple Multiple KV
ZPRC	Commercial Products	N/A
ZVER	Packaging	WD
ZUNB	Stocked and non-valuated materials	WD (for packaging)
ZDIE	Services	Multiple

1.3. Abbreviations

Abbr.	Description	Abbr.	Description
RCS	Rhodia Core System	SBS	Solvay Business Services
ZMAT	Finished product, semi-finished product, raw material	HSE	Health, Safety and Environment
ZVER	Packaging	DG	Dangerous goods
ZUNB	Stocked and not valuated material	MRP	Material Resource Planning
ZDIE	Service	UoM	Unit of Measure
ZPRC	Commercial Product

1.4. Roles and responsibilities

ZMAT – Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of material in RCS

2.1.1. Pre-requisites

Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.

2.1.1.1. Accessing MOC Gensuite Portal

ZPRC and PRCO can be found validating MOC in Gensuite Portal.
Data Operations > SAP WP1 Raw Material Maintenance > worddav44ab840a00e5a100d444db86866eab36.png
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:

Check if the site is marked as General, Technology Solutions.
In order to see the MOC, access Applications
Click on MOC Manager.

Data Operations > SAP WP1 Raw Material Maintenance > worddav97c9b0b46ebd8d16091648751cf87043.png
In this step:

Change the process to Raw Material Change Process
Unmak the Assigned to
Change the status to All

Data Operations > SAP WP1 Raw Material Maintenance > worddavc31b9a8d5f010c439e51b8126f41102e.png

Add the MOC# in the search field
Click on the Request ID Type to access the documents for the MOC

Data Operations > SAP WP1 Raw Material Maintenance > worddavec135ce26c5f55394be003ed63e0743e.png

Important documents and information to be observed in the MOC:
Screening Questions

Go to Screening questions
Manage requests
Print request

Data Operations > SAP WP1 Raw Material Maintenance > worddav608dcff1cf89d4ff7e7b05dfbde088ff.png

Print preview

Data Operations > SAP WP1 Raw Material Maintenance > worddav6ab834c17ccf0ec90caffca2b52b17de.png

The plant to which the raw material will be created
The Impacted Business Unit (this information will be used to determine the profit center and purchase group).

Data Operations > SAP WP1 Raw Material Maintenance > worddav8f719677495d2eef0505f7a74691c405.png

The approval from hazcom team

Data Operations > SAP WP1 Raw Material Maintenance > worddav9b04dd4d573c234ceb7779a62cf8e4cb.png

The ZPRC name and number

Data Operations > SAP WP1 Raw Material Maintenance > worddav043fd2ed44f1cdb5449dc5e2e4141633.png
Attachments
In this section you will find the additional documents to be used in the raw material creation

Go to Attachments
Save the SDS (Safety Data Sheet)
Save the Checklist

Data Operations > SAP WP1 Raw Material Maintenance > worddav6553577af2c95a9d18660b940f9be434.png

2.1.1.2 Checking for duplicates

Data Operations > SAP WP1 Raw Material Maintenance > worddav5b54ea30a360caca255eed245edaa453.png

#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

Data Operations > SAP WP1 Raw Material Maintenance > worddava3e27f1348d60edf649f8e61a9e7ac7a.png

#	Main activities	Tips / Best practices	Key points
2	Press multiple choice button to receive pop-up window with search options for material master

Data Operations > SAP WP1 Raw Material Maintenance > worddav581ecaad5c7f88a19deef33615a38f83.png

#	Main activities	Tips / Best practices	Key points
3	Click on to open the menu
4	Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'	Field 'Old material number' can be used to look up material by BPCS Code (temporarily). Field 'Old material number' contains MSDS number for ZPRC materials (temporarily). Other search options can be useful as well.

Data Operations > SAP WP1 Raw Material Maintenance > worddaveed88b09eab51419564a2c884f76a109.png

#	Main activities	Tips / Best practices	Key points
5	Run a search in Material Description	Use Wildcards to best describe	Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
6	Hit Enter

Data Operations > SAP WP1 Raw Material Maintenance > worddav827dc8b4601609972cc9b37a6872dcc3.png

#	Main activities	Tips / Best practices	Key points
7	Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.		If result points to or if the Requester mentions a new article need to be created then proceed with the creation.

2.1.2. Creation of material

Data Operations > SAP WP1 Raw Material Maintenance > worddavf22adbdff4bafa9c70eb67eaa6974b9a.png

#	Main activities	Tips / Best practices	Key points
8	Enter transaction MM01	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)

Data Operations > SAP WP1 Raw Material Maintenance > worddav0d0d5ca8b45ebea6ad9c58d98d9c8bc9.png

#	Main activities	Tips / Best practices	Key points
9	Enter Industry Sector		Always choose "Chemical Industry"
10	Enter Material Type		Select the material type indicated in the request form
11	Copy from… Material	Option to copy data from an existing material can be useful in some cases.
12	Hit Enter

Data Operations > SAP WP1 Raw Material Maintenance > image2020-2-16_20-3-53.png

#	Main activities	Tips / Best practices	Key points
13	Select Views to be created	Creation of views can be performed all at once or in separate steps	Select Basic Data 1 & 2, Classification, Sales: General /Plant Data, Foreign Trade: Export Data, Purchasing, Foreign Trade: Import Data, General plant Data / Storage 1, General plant Data / Storage 2, Label Data List of single Storage locations can be found in Appendix 4. Sales Organization and Distribution Channel should not be filled by creation. However, can be requested to be completed by requestor if material will have stock transfer from one plant to another (Intercompany only). NOTE! Quality Management view should be selected for Composite only. NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: 8520 (077), 8521 (054), 8522 (076), 8712 (C26), 8636 (K19) – by default. For 8359 - only if requested. For Composite Materials always extend to Warehouse based on the file per plant
14	Hit Enter	Use Default Setting button to save your selections for future creations

Data Operations > SAP WP1 Raw Material Maintenance > worddavf46e0b9056ba96ae8355dd9b6478ebbf.png

#

Main activities

Tips / Best practices

Key points

15

Fill in Organizational Levels

Fill Plant as indicated in request form and add Storage Location. Appendix 4 - List of Single Storage Locations.

Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension.

For Composite Check Appendix 5 and open the material for all storage locations correspondent to each plant.

Storage location should be added for plants when only one option is available

16

Hit Enter

Data Operations > SAP WP1 Raw Material Maintenance > image2020-2-6_11-37-11.png

#	Main activities	Tips / Best practices	Key points
17	Enter Material Description	Check the request form for "SHORT DESCRIPTION". It is used for search and restricted to 40 characters. If the information does not fit on this field, then the complete description should be added on the basic data text.	Should match ZPRC record provided by HazCom Team. Preferably the chemical designation (and not a formula/Brand name) followed by the Net weight and the type of packaging associated with the material. i.e.: CARBON DIOXID 99% 25KG CYL (chemical description + concentration + net weight + packaging type). Should be always in uppercase. *For Composite Materials - copy from the template
18	Enter Base Unit of Measure		Always KG *For Composite Materials - copy from the template
19	Enter Material Group		Always 0451
20	Enter Division		Always KV
21	Enter General Item Category Group		Always NORM
22	Enter Gross Weight	Check the request form	Proportion of Gross weight to Net weight to be entered (Net = 1) i.e. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP Bulk – Always 1 *For Composite Materials - copy from the template
23	Enter Net Weight		Always 1 *For Composite Materials - copy from the template
24	Enter UoM for Weight		Always KG
25	Enter Packing Group		0005 for Packed material 0001 for Bulk
*	Enter Ref. mat. for pckg	For Composite only!	Enter default number 1911973
26	Go to Descriptions tab	From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Data Operations > SAP WP1 Raw Material Maintenance > worddavcf192c3a132af23e4ea7ab9f1f0140dc.png

#	Main activities	Tips / Best practices	Key points
27	Enter material descriptions in local languages NOTE: Check if material description is in line with product name on ZPRC.		12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch
28	Go to Units of measure tab	From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.

Data Operations > SAP WP1 Raw Material Maintenance > worddavdf6b932c821bd67419e86bd7f25a2397.png

#	Main activities	Tips / Best practices	Key points
29	Enter Alternate Units of Measure conversions		Fixed conversion 11023 LB <-> 5000 KG
*			Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator), additional conversions in the same dimension. For example: If the length is meters, add the conversion for yards and feet.
30	Enter conversion of Stock keeping UoM to Base UoM		Conversion between one packaging unit and base unit of measure
31	Enter any additional conversion if requested	Check the request form
32	Return to Main Data

For Composite Only!

Data Operations > SAP WP1 Raw Material Maintenance > image2020-2-6_11-41-22.png

#

Main activities

Tips / Best practices

Key points

*

Enter Material Long description
If no long description is provided, than the main description should be added

Use button to add languages
Copy English text to all other languages:

Data Operations > SAP WP1 Raw Material Maintenance > worddav984312b239ea3d4cb2fdf694f0d0ef75.png

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish

& – Brazilian Portuguese

N – Dutch

Data Operations > SAP WP1 Raw Material Maintenance > worddavdda1da3d3191d96268ea1ba99fb749e8.png

#	Main activities	Tips / Best practices	Key points
33	Go to Basic data 2 view
34	Enter Basic material (related ZPRC Code)	Mandatory field!	For Technology Solutions: Check the MOC For Composite Materials: if not provided in the form, check in the Sharepoint on EHS Info tab
35	Enter Dangerous Goods indicator profile		Technology Solutions and Composite Materials (general rule): ZIP for all materials at the moment of material creation For Composite materials (exception): if the material has one of the ZPRCs mentioned below, the DG indicator, should not be Z00 ZPRC 90077853 Release Paper ZPRC 90076527 Poly Film
36	Tick Environmentally relevant		Technology Solutions and Composite Materials (general rule): Mandatory for all materials For Composite materials (exception): if the material has one of the ZPRCs mentioned below, the Environmentally relevant should not be flagged ZPRC 90077853 Release Paper ZPRC 90076527 Poly Film
37	Go to Classification view

Data Operations > SAP WP1 Raw Material Maintenance > worddav44497e3e364f8fdf422630fee0fe0b1d.png

#	Main activities	Tips / Best practices	Key points
38	Select "Batch" type of Classification

Data Operations > SAP WP1 Raw Material Maintenance > worddav625d997741da01573f1e7dbb7eb5e500.png

#	Main activities	Key points
39	Enter Class	014 – Technology Solutions 016 – Composite Materials
40	Press Next screen button to move to next selected view
41	Go to Sales: general/plant view

For Composite Materials only

#	Main activities	Key points
a.	Enter Material Class	Default Z_CM_MAT
b.	Copy all the values provided in the form
c.	Note! If requester adds new value in the template for classification, we should send to Lisa Wohnlich (lisa.wohnlich@solvay.com) for approval
d.	Press Next screen button to move to next selected view

Data Operations > SAP WP1 Raw Material Maintenance > worddav61c9cb287df7eb21ea585ab8ad147107.png

#

Main activities

Tips / Best practices

Key points

42

Enter Availability check

Raw materials and packaging – 02

*For Composite - Default ZD

43

Enter Material freight group

Mandatory for Packed materials for US, CA and BR

Bulk – empty

Material Hazardous class can be found in RM SDS sheet under section 14th in attached documentation for MOC-ID provided by requester

Material Type	Fr. Group
Haz Class 9 and non corrosive chemicals	10058
Haz Class 8 PG III	10054
Haz Class 8 PG II	10055

*For Composite - Copy from the template

44

Activate Batch Management requirement indicator

Same field is also available in Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Always checked for ZMAT

45

Enter Transportation Group

Should be checked in Sinequa for SDS sheet. Using sections 9 and 14 correct Transportation group can be determined.

In Sinequa RM SDS can be found using ID underlined below.

*For Composite - Default 0001

46

Enter Loading Group

Bulk – 0002

Else – 0001

47

Enter Profit Center

Same field is also available in Plant data / storage 2 view

List of profit centers can be found in following Google drive link

*For Composite - per template

48

Go to Foreign trade export view

Data Operations > SAP WP1 Raw Material Maintenance > worddav6cf890cd30b69237ed10b6306b1ecda3.png

#	Main activities	Tips / Best practices	Key points
***	Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team	When extending material to a new Plant the Commodity/import code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Appendix 3), extension has to be added in the linked file.
49	Control code	Required for all Brazilian plants	Contact HTS Team (htsclassification@solvay.com) for correct code
50	Enter Country of origin	Check the request form
51	Enter Mat. CFOP category	Field is mandatory for Brazil plants only	Always 0
52	Go to next view	Go to Purchasing view.

Data Operations > SAP WP1 Raw Material Maintenance > worddav1f58f832c112e14667d483f5975d7af3.png

#	Main activities	Tips / Best practices	Key points
53	Enter Purchasing Group		List of purchasing groups can be found in following Google drive link *For Composite - per template
54	Enter Plant-specific material status	Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.	Status Z1 is to be used at the time of material creation.
55	Activate automatic Purchase Order indicator		Always checked
56	Enter Purchasing value key		Packed ZMAT – 0001 Bulk ZMAT – 0005 (incl. flexitank)
57	Enter GR processing time	Plant data administrators will change the field value if necessary	Default value at the time of material creation – 2 Default value for Plant 8605 – 0 *For Composite - Default to 1
58	Go to next view	Foreign trade Import	Values will be copied from Foreign trade export view
59	Go to next view	Plant data / storage 1 view

Data Operations > SAP WP1 Raw Material Maintenance > worddav38ab593dee6c3f91ad207d41eb83cdb0.png

#	Main activities	Tips / Best practices	Key points
*	Temp. Conditions	*For Composite (Mandatory!)	Per template
60	Enter Physical inventory indicator for cycle counting	Plant data administrators will change the field value if necessary	Default value at the time of material creation – B
61	Enter Minimum Remaining Shelf Life		Default value at the time of material creation – 1
62	Enter Total shelf life	Important: Shelf life days should be consistent on Commercial Product level	Check the form, if not provided request to the buyer.
63	Go to Plant data / storage 2 view	Nothing should be entered as Profit center data are being copied from Sales: general/plant view
64	Go to Label data

For Composite only!

Data Operations > SAP WP1 Raw Material Maintenance > image2020-3-2_11-48-57.png

Main activities	Tips / Best practices	Key points
Inspection interval		Per template
QM proc. active		Always flagged
QM Control Key		European plants - default REACH Other plants - default 0000

Data Operations > SAP WP1 Raw Material Maintenance > worddave3b46bd07b14a1dd19c087721b9ddbf0.png

#	Main activities	Tips / Best practices	Key points
65	Select the primary packaging unit of measurement		For Bulk packaging primary packaging unit should be KG
66	Label category		Always Z_RAW
*	Label category	For Composite only!	Label category
67	Gen. Var.		Always GLM_RAW_01
68	Copies	Depends on packaging type	Correct label can be found in Appendix 1 - Label requirements. Correct value can be copied directly in SAP (From "Label Category" to "Copies")
69	Validity Areas	Validity Areas are similar for all Raw Materials
70	When all data has been entered, save the material by pressing button and exit material creation	Copy number of the created material into communication to Requestor:	Important! Material number with MOC ID and ZPRC# should be sent to responsible parties from plant to complete missing views for RM (MRP, QM, Acct, Costing). Applicable for material creation and plant extension. Link to file - TS MM Support Organization. Also include include costing team sbs_riga_rtr_costing@solvay.com Composite Materials Information on all new ZMAT creations has to be sent to: Ruta Ruperte - ruta.ruperte@solvay.com Jekaterina Juskiene - jekaterina.juskiene@solvay.com

Template

Dear (Requester's name),

Please be informed that the material (number) (description) has been (created/extended) for plant (number).

Dears,

Could you please complete necessary views for material set up (MRP, QM, Acct, Costing)?

Material (number) (description)
MOC (number)
ZPRC (number)
Documentation from MOC

Kind regards,

2.1.3. Extension of material

Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material extension, this information should be provided by requester any time material should be created for a new plant.
HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.
NOTE: Raw Materials should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.
Data Operations > SAP WP1 Raw Material Maintenance > worddave3a2fde6ae5ad1de1f0b01b36a3d3cc3.png
To extend Raw material material to a Plant, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, Foreign Trade: Import Data, General Plant Data/Storage 1 & 2.

2.1.2. Extension of Composite Materials to Sales Organization view

If provided in the form, extended the composite materials for sales organization as per image below:

Data Operations > SAP WP1 Raw Material Maintenance > image2020-2-11_11-47-27.png

#	Main activities	Tips / Best practices	Key points
1	Enter Cross-distribution-chain specific material status		Status 63 is to be set at the moment of material creation to allow use of material in operations
2	Enter Valid from date for Cross-distribution-chain specific material status	DD.MM.YYYY
3	Maintain Tax classifications	System will automatically determine which Countries' tax lines should be added	Always 1 for all countries unless otherwise indicated by Finance or Tax department
4	Go to Sales: sales org. 2 view

Data Operations > SAP WP1 Raw Material Maintenance > image2020-2-11_11-50-3.png

#	Main activities	Key points
5	Enter Material statistics group	Always 1
6	Enter Account assignment group	Check the request form, if not provided populate with F
7	Enter Item category group	Always ZMAN
8	Save the extension

2.2. Material modification

2.2.1. Pre-requisites

Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created.

Base Unit of Measure
Net Weight

In some exceptional cases range can be added to Raw Material, e.g. TALLOW ALKYL AMINE >97% 159/165KG DR
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.
Data Operations > SAP WP1 Raw Material Maintenance > worddav73981ecde5db95787c63807f26d12742.png

#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM03	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Display

Data Operations > SAP WP1 Raw Material Maintenance > worddav881c93cf6c5bb7cfee8c4515c2ec1a43.png

#	Main activities	Tips / Best practices	Key points
2	Enter Material number
3	Select Purchasing (or Sales: General/Plant Data) view

Data Operations > SAP WP1 Raw Material Maintenance > worddav518630af65409ec23311a0c7e1b8e2aa.png

#	Main activities	Tips / Best practices	Key points
4	Verify the possible Plants related to the Material by clicking on the match code.
5	All Plants using the material are listed

If material is open for more than one Plant, contact the other Plants to validate the requested modification.

If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.

If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

2.2.2. Manual modification of material

Data Operations > SAP WP1 Raw Material Maintenance > worddavf7e41e1eb2525a1507a02643d4d31120.png

#	Main activities	Tips / Best practices	Key points
1	Enter transaction MM02	T-code can be entered directly in Command field. T-code can be saved in Favorites.	Full path: Logistics -> Materials Management -> Material master -> Material -> Change
2	Select the view containing the field that needs modification
3	Select the Organizational Level for which the modification is requested	Repeat the modification for all Sales Areas or Plants if applicable.
4	Save the changes performed

2.2.3. Material Sales Organization Extension

Should not be performed by material creation, can be opened for Intercompany (e.g. US23/9O; NL01/9O etc) sales area only when extending Raw Material to different plant and Stock Transfer is required from one location to another.
Should not be extended to commercial sales area.
Data Operations > SAP WP1 Raw Material Maintenance > worddav4383605aedc0a1ff0a7b38141a17af3d.png

#	Main activities	Tips / Best practices	Key points
1	Enter Sales unit		Enter LB even if left blank by Requestor in request form for US and CA Sales Organizations
2	Maintain Tax classifications	System will automatically determine which Countries' tax lines should be added	Always 1 for all countries unless otherwise indicated by Finance or Tax department
3	Enter Minimum order quantity		Enter Net weight. Blank for Bulk
4	Enter Minimum delivery quantity		Enter Net weight. Blank for Bulk
5	Enter Delivery unit		Always 1. Blank for Bulk
6	Enter packaging unit		Blank for Bulk
7	Enter Rounding Profile		For Packed materials select the option Z50% that corresponds to Primary Packaging unit. For Bulk leave the field empty.

Data Operations > SAP WP1 Raw Material Maintenance > worddavfdf8d70c3ccd5d052905ffa84344cafc.png

#	Main activities	Key points
8	Enter Material statistics group	Always 1
9	Enter Account assignment group	Always I
10	Enter Item category group	ZMAT – ZMAN

2.3. Material Inactivation

Before inactivating material an approval from appropriate purchasing contact should be received, material should also be checked for open items under "Stock overview".
Data Operations > SAP WP1 Raw Material Maintenance > worddav7f6a626fa770e432dc7b5eb6161a7081.png
If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

After Stock is cleared material can be inactivated.
If material has to be inactivated for all plants and sales areas:

Set X-plant matl status (Basic data 1 view) to Z0
Set X-distr.chain status (Sales: sales org. 1 view) to 61
Set Plant-sp.matl status (MRP1 view) to Z0 for each plant (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked
Change Description adding *OBS* before name in all languages
Activate Deletion Flag in MM06

If material has to be inactivated for specific plants or sales areas:

Set DChain-spec. status (Sales: sales org. 1 view) to 61 to block material for one particular Sales Area
Set Plant-sp.matl status (MRP1 view) to Z0 for each plant that has to be blocked (field is available also in Purchasing, Quality Management and Costing views)
Set MRP Type (MRP1 view) to ND for each plant that has to be blocked

Inactivation of ZPRC material can be performed only if all ZMAT materials linked to it are inactive:

Change Description adding *OBS* before name in all languages.

2.4. ZPRC creation - Technology Solutions

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.
Data Operations > SAP WP1 Raw Material Maintenance > worddav407f5561004227ddf650488b359122d2.png

#	Main activities	Tips / Best practices	Key points
1	Enter Industry Sector		Always C
2	Enter Material Type		ZPRC

Data Operations > SAP WP1 Raw Material Maintenance > worddav79c7bac359b0280ee4dcafcd2424e012.png

#	Main activities	Tips / Best practices	Key points
3	Select views		Basic Data 1; Basic Data 2; Classification; Label Data

Data Operations > SAP WP1 Raw Material Maintenance > worddav7d2e2d5077074ba2d8f00d00afacf729.png

#	Main activities	Tips / Best practices	Key points
4	Enter description		Material chemical name provided by HazCom + / GENERIC
5	Base Unit of Measure		Always KG
6	Material Group		Always 0451

Data Operations > SAP WP1 Raw Material Maintenance > worddav82cb8d9be40933349f0d7850a38476ec.png

#	Main activities	Tips / Best practices	Key points
7			12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch

Data Operations > SAP WP1 Raw Material Maintenance > worddavb69cd13d397d8f615f80cf3ae39e0e39.png

#	Main activities	Tips / Best practices	Key points
8	Classification view – Class type 001		LIP # LIP0020148 should be entered
9	Go to label view		No data maintained
10	Save material

2.5. ZPRC creation - Composite Materials

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

#	Main activities	Tips / Best practices	Key points
1	Enter Industry Sector		Always C
2	Enter Material Type		ZPRC

Data Operations > SAP WP1 Raw Material Maintenance > image2020-3-26_14-5-33.png

#	Main activities	Tips / Best practices	Key points
3	Select views		Basic Data 1; Basic Data 2; Classification; Label Data

Data Operations > SAP WP1 Raw Material Maintenance > image2020-3-26_14-7-30.png

#	Main activities	Tips / Best practices	Key points
4	Enter short description		Material Name in standard languages provided by Hazcom
5	Base Unit of Measure		Always KG
6	Material Group		Always 0451
7	Old Material number		MSDS reference provided by requester
8	Lab/Office		Z20 for RM
9	Basic Data Text		Maintained in standard languages when description does not fit in short text field

Data Operations > SAP WP1 Raw Material Maintenance > image2020-3-26_14-11-54.png

#	Main activities	Tips / Best practices	Key points
10	Class Type		001 Material Class
11	Class	Generic LIP00 by default	LIP0034040
12	Go to label view		No data maintained
13	Save the material

Appendix 1 – Labeling rules

Packaging type	Label category		Gen. Var.	Copies
DR, BX, CY, JRC, PL, BULK, BAG	Z_RAW	Raw material label	GLM_RAW_01	1
TE, BB	Z_RAW	Raw material label	GLM_RAW_01	2

Appendix 2 – List of contacts

Requests for Raw Material requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.

	Representative	Email
US and Canada	Vanessa Scott	vanessa.scott@solvay.com
	Leslie Fleming	leslie.fleming@solvay.com
	Peter Mertzanis	peter.mertzanis@solvay.com
	Thierry Leclerc	thierry.leclerc@solvay.com
	Mario Bruins	mario.bruins@solvay.com
LAM	Yarian Cuenca	yarian.cuenca@solvay.com
	Abril Gomez	abril.gomez@solvay.com
APAC	Natpapan Chueakongtrakul (Poon)	natpapan.chueakongtrakul@solvay.com
	Celine Koh	celine.koh@solvay.com
	Catherine Lu	catherine.lu@solvay.com
	Sorrawit Parknondhkul	sorrawit.parknondhkul@solvay.com
	Nathan Purvis	nathan.purvis@solvay.com
EMEA	Thierry Leclerc	thierry.leclerc@solvay.com
ZPRC/MOC	HazCom	hazcom.rawmat@solvay.com
MOC-ID	Lindsay Schramm	Lindsay.schramm@solvay.com

Appendix 3 – List of Plants in non-GTS countries

Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Country	Plant Code	Description
Japan	8524	7418 / Gas Chem Logistic Osaka
Singapore	8506	6062 / Poh Tiong Choon Jurong

Appendix 4 – List of Single Storage Locations

Storage Location	Description
8380	7786 / JF Hillebrand Fremantle
8433	7788 / Jakarta
8496	7722 / BDP Peru Arequipa
8500	7725 / Andimex San Antonio
8503	7988 / Daesung Whse Yangsan
8505	7723 / FH Logist Azcapotzalco
8506	6062 / Poh Tiong Choon Jurong
8507	7725 / Sercabol Antofagasta
8508	7776 / Sinotrans Intl Shanghai
8509	7734 / KWE Logistics Shanghai
8511	7794 / CML Ltd Walvis Bay
8515	7786 / Toll Contr Laverton Nth
8519	7786 / NSS Port Sth Townsville
8520	7008 / XPO Logistic Bristol
8521	7008 / XPO Logistic La Porte
8522	7008 / XPO Logistic Plainfield
8525	7523 / NATAM Express Maua
8527	7794 / Schenker Kempton Park
8528	7734 / Sinotrans Intl Shanghai
8543	7008 / KEMIRA WATER MOBILE
8545	7008 / FLUID ENERGY HATFIELD
8548	7008 / MOBILE SOLVENT EIGHT MILE
8549	7752 / NOVA MOLECULAR PASADENA
8553	7008 / SOUTH COAST HOUSTON
8554	7008 / SPRAY TEK MIDDLESEX
8559	7008 / TOLL COMPACTION NEPTUNE
8589	7734 / Tianjin DLD Beicheng Wh
8605	7794 / Kemira Chem Bradford
8614	7734 / COSCO Logistic Tianjin
8617	7776 / COSCHEM Logist Shanghai
8618	7794 / Praxair Oevel-Westerlo

Appendix 5 – List of Single Storage Locations for Composite Materials (Aerospace)

ROLLOUT	SOLSTICE PLANT	PLANT DESCRIPTION	SLOC	SLOC DESCRIPTION
R1	8367-7180 Piedmont		CENT	Main Warehouse
			GP1A	GP1 Area
			GP2A	GP2 Area
			GP3A	GP3 Area
			PRIF	Priform
			PTCH	Pitch
			RWRK	Rework Warehouse
			SPIN	Spinning
			STRM	Store Room
			TANK	Tanks
			RHWF	RH White Fiber
			TWST	Twisting
	8785	7180 Rock Hill	PROD	Prod. Warehouse
			RETN	Returns
			RWRK	Rework
			STRM	Store Room
	8350	7771 Wrexham	ADFL	ADH Plant Film
			ADLL	ADH Laminator
			ADRD	ADH Roll Doctor
			ADRM	ADH Resin Room
			ADSL	ADH Slitter
			ADWI	Adh WIP
			CENT	Main Warehouse
			CUST	Send to customer
			MABC	Main Braid Coat
			MSKR	Main Kroenert
			MSLA	Main Laminator
			MSRB	Main Re-Batcher
			MSRM	Main Resin
			MSSL	Main Slitter
			MST1	Main Tape 1
			MST3	Main Tape 3
			MST4	Main Tape 4
			MSWI	Main WIP
			MTO1	Tower 1
			MTO2	Tower 2
			PROS	Proserve
			RWRK	Rework
			STR1	Store Room Main
			STR2	Store Room Adhe
			TNKA	Tanks - Adhesive
			TNKM	Tanks - Main
	8822	7180 / Palmetto Greenville SC	8822	Palmetto
	8822	7180 / Palmetto Greenville SC	RHWF	RH White Fiber
	8802	7771 / K&N Non-Bonded Reading	KNNB	K&N WH non bond
	8796	7771 / K&N Bonded Reading	KNBO	K&N WH - Bonded