Table of contents
By default the table of contents displays Heading 1 & Heading 2 (edit the macro to add more levels)
Scope
1. Remove the icon(s) when not applicable
2. Add locations when the procedure is for a specific country, company or plant
ERP
3. Remove the icon(s) when not applicable or add icon(s) for other applications
References
4. Add a link to the procedure or policy if available
Attachments
5. Add the link to attachments (stored in AODocs or Google Drive) or external links
Objective
This document has the objective to describe the posting procedure of documents that don't need purchase orders of the company codes 7520 and 5726.
This procedure applies to all SBS collaborators that are involved with this process at SAP system (PF1).
Describe any information that must be read or equipment that must be in place prior to starting the operating procedure (tools, software, documents, etc.). If no prerequisites are necessary, remove this section.
Responsibilities
Local Responsibilities
It's the local's responsibility to create all the requests with correct information to be registered, using the transaction FB01 in the SAP System (PF1), and approve it for registration.
SBS Responsibilities
It's Procurement Operations Accounts Payable responsibility to register correctly these documents and send to payments to be paid.
It's Procurement Operations AP Payments responsibility pay the documents.
Procedure Detail
Installment of Accounts Register
# | Main activities | Comments |
1 | Check if the request is completely approved | |
2 | Click in the green flag to approve the request and FI document creation | Ctrl+F5 |
3 | Click to manually reprocess in display mode | Ctrl+Shift+F1 |
4 | Type “Enter” to approve the information in the lines created |
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5 | Erase the currency | Only in the field “Payment cur.” |
6 | Keep typing “Enter” to register the document | The FI created will appear in the EPWF request |
7 | Go to “Attachments” and open the PDF |
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8 | Save the PDF document | Save it in a folder only for EPWFs, were “1” is the first document, “2” de second and from there forward. |
9 | In the Macro fill in the requested information |
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10 | Click in “Insert Image” to attach the PDF to the FI document |
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*To fill in step nine, proceed as follows:
Recurrence
The transaction containing the approved EPWFs must be checked daily, as the documents created must be posted within 48 hours after the approval by the local.