Tasks to be completed when creating an operating procedure (from creation to publication)

  1. Enter the Title of the procedure.
  2. Add the following Labels Labels: 
  3. Fill all fields as described
  4. Once the procedure is completed, publish it using the PtP Procure to Pay approval workflow



Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)


Scope

1. Remove the icon(s) when not applicable

   

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

  
  

References

4. Add the link to SAP procedures (when it exists)

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links  

Objective and Scope

This OP explains the steps necessary to update the confirmation control - ARIBA NETWORK

Maintained in WP1_400 and PF1_020.


ARIBA is an online platform that aims to facilitate Buyer-Supplier transactional activities.
Allows the supplier:
- to receive and process electronic purchase orders;
- submit electronic invoices;
- track status of their invoices

1. Manual Procedure

  • Go to transaction XK02 in PF1_050 and add ARIBA in field Search Term 2

1.1 Confirmation Control Key

  • Go to transaction XK02, insert vendor number and purchasing org.
  • Select Purchasing data
  • In field Confirmation Control insert Z017 (Conf - ARIBA Network)


It is also possible to receive a request to add an email address at company level:
  • Go to transaction XK02, insert vendor number and company code;
  • Select correspondence;
  • In field ACC w/vendor insert the company code and in field Clrk´s internet the email address.


Save the changes and inform Materials team. They will proceed with the request.


NOTE: To remove the vendor for the ARIBA enrolment the action is first done by the Materials team and only later by the Vendors team.

2. Mass update procedure

Every day, a job will run transaction ZMM_ARIBA_NEW_SUPP in PF1_020 & WP1_400 selecting a variant created with the criteria provided by the ARIBA TEAM.

Variant ARIBA
Vendor

P000000000 - PZZZZZZZZZ 
Domain Code

8
3

Segment Code

P204
P005
P010
P045
P049
P052
P053
P054
P067
P073
P076
P077
P098
P099
P104
P252
P253
P254
P255
PLO1
P208
Class

A
B
C

Country

NL
GB
FI
US
ES
CA
FR
BE
DE
Account Group

KRED
PERS
Z012
Z013
ZZCP
ZZPE
ZXAG
ZZCD
Z3UA
Z7RA
Z9TA
ZAAD
ZCAD
ZDAD
ZEAD
ZFAD
ZIAD
ZNAD
ZPAD
ZQAD
ZUAD
ZA15
ZD15
Created on

current date - 1 work days



The steeps done by this job are described here.

In the end, an email will be sent to ptp-data.analysis@support.solvay.com with the execution report in order to confirm if all steps have been made without any block.

Finally, the Google sheet created to monetized the ARIBA enrollment should be filled in.


3. Extension to a new Purchasing Organization

Every day, a job will run transaction ZMM_ARIBA_EXTND_PORG in PF1_020 & WP1_400.




Useful information