Tasks to be completed when creating an operating procedure (from creation to publication)
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Table of contents
By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)
Scope
1. Remove the icon(s) when not applicable
2. Add countries when the procedure is for a specific country (optional)
ERP
3. Remove the icon(s) when not applicable
References
4. Add the link to SAP procedures (when it exists)
Attachments
5. Add the link to attachments (to be stored in AODocs or GDrive) or external links
Objective and Scope
This OP explains the steps necessary to update the confirmation control - ARIBA NETWORK
Maintained in WP1_400 and PF1_020.
ARIBA is an online platform that aims to facilitate Buyer-Supplier transactional activities.
Allows the supplier:
- to receive and process electronic purchase orders;
- submit electronic invoices;
- track status of their invoices
1. Manual Procedure
- Go to transaction XK02 in PF1_050 and add ARIBA in field Search Term 2
1.1 Confirmation Control Key
- Go to transaction XK02, insert vendor number and purchasing org.
- Select Purchasing data
- In field Confirmation Control insert Z017 (Conf - ARIBA Network)
- Go to transaction XK02, insert vendor number and company code;
- Select correspondence;
- In field ACC w/vendor insert the company code and in field Clrk´s internet the email address.
Save the changes and inform Materials team. They will proceed with the request.
NOTE: To remove the vendor for the ARIBA enrolment the action is first done by the Materials team and only later by the Vendors team.
2. Automatic Enrollment
Every day, a job will run transaction ZMM_ARIBA_NEW_SUPP in PF1_020 & WP1_400 selecting a variant created with the criteria provided by the ARIBA TEAM.
| Variant ARIBA | ||
| Vendor |
| P000000000 - PZZZZZZZZZ |
| Domain Code |
| 8 |
| Segment Code |
| P204 P005 P010 P045 P049 P052 P053 P054 P067 P073 P076 P077 P098 P099 P104 P252 P253 P254 P255 PLO1 P208 |
| Class |
| A |
| Country |
| NL GB FI US ES CA FR BE DE |
| Account Group |
| KRED PERS Z012 Z013 ZZCP ZZPE ZXAG ZZCD Z3UA Z7RA Z9TA ZAAD ZCAD ZDAD ZEAD ZFAD ZIAD ZNAD ZPAD ZQAD ZUAD ZA15 ZD15 |
| Created on |
| current date - 1 work days |
The steeps done by this job are described here.
In the end, an email will be sent to ptp-data.analysis@support.solvay.com with the execution report in order to confirm if all steps have been made without any block.
Finally, the Google sheet created to monetized the ARIBA enrollment should be filled in.
3. Extension to a new Purchasing Organization
Every day, a job will run transaction ZMM_ARIBA_EXTND_PORG in PF1_020 & WP1_400.
| Variant ARIBA | ||
| Vendor | left blank | |
| Created on |
| current date - 1 work days |
| Confirmation Control |
| Z017 |
The steeps done by this job are described here.
In the end, an email will be sent to ptp-data.analysis@support.solvay.com with the execution report in order to confirm if all steps have been made without any block.
