This document's objective is to provide a guide to managing Material master data ZVER and ZUNB materials.
This document is a complement to Standard Operating Procedure "Article Creation and Management", adapting the process to ZVER and ZUNB Material master data management for GBU Technology Solutions (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the packaging material as well as its inactivation and flagging for deletion. Creation of Basic Data, Sales, Purchasing and General plant data will be presented in this procedure. Finance and planning teams should be informed after packaging code creation and/or extension.
Requests of Material Master creation or maintenance can be performed by approved requestors listed in Appendix 2 - List of contacts.
For Composite Materials, the request will be sent via Sharepoints, in this case no additional approval is required.
All requests are sent to Master Data via Freshdesk or alternatively by e-mail. Common e-mail address of Riga SBS Data Management team: datamanage@solvay.com
Request form for packaging should usually be provided by requester. Link to the form can be found in Google Documents Template for RM and Packaging.
For Composite Materials, there is a template which is combined with ZMAT materials and will be provided in the Sharepoints/Freshdesk request.
The referral lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.
Under Riga SBS Data Management's scope is the management of ZPRC, ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials (legacy Cytec) sites in WP1 SAP system. Management of ZERS and ZMAT materials is described in separate procedure. Riga SBS Data Management can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZMAT | Finished Goods | Multiple |
ZPRC | Commercial Products | N/A |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZVER | Packaging | DG | Dangerous goods |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZDIE | Service | UoM | Unit of Measure |
ZPRC | Commercial Product |
ZVER setup can be performed only once MOC-ID code is available.
Prior to submitting a new ZVER/ZUNB request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
ZVER setup can be performed only once MOC-ID available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether ZVER code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.
ZPRC and PRCO can be found validating MOC in Gensuite Portal. 
User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:

In this step:

Important documents and information to be observed in the MOC
Screening Questions



Completed Packaging request form should be attached for all ZVER codes. ZVER description must follow
Packaging rules table which can be found here - Packaging Instructions

# | Main activities | Tips / Best practices | Key points |
1 | Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |

# | Main activities | Tips / Best practices | Key points |
2 | Press multiple choice button to receive pop-up window with search options for material master |

# | Main activities | Tips / Best practices | Key points |
3 | Click on | ||
4 | Select the option 'Material Number/Material Description' | Field 'Old material number' can be used to look up material by BPCS Code (temporarily). |

# | Main activities | Tips / Best practices | Key points |
5 | Run a search in Material Description | Use Wildcards to best describe | Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards. |
6 | Hit Enter |

# | Main activities | Tips / Best practices | Key points |
7 | Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify. | If result points to |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter transaction MM01 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Industry Sector | Always choose "Chemical Industry" | |
Enter Material Type | Always ZVER for packaging | |
Copy from… Material | Option to copy data from an existing material can be useful in some cases. | |
Hit Enter |


Main activities | Tips / Best practices | Key points |
|---|---|---|
Select Views to be created | Creation of views can be performed all at once or in separate steps | Technology Solutions
NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only: Composite Materials Always extend to Warehouse based on the file per plant |
Hit Enter | Use Default Setting button to save your selections for future creations |

| Fill in Organizational Levels | Key points |
|---|---|
Technology Solutions
Composite Materials
| |
| Hit Enter |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Packaging Description | Check the request form for "SHORT DESCRIPTION" | Technology Solutions: Should be checked whether description meets Packaging instructions. [Packaging name + dimensions + capacity + specific characteristics (if exists)] Use the Composite Materials Naming Conventions file to validate the description. |
Enter Base Unit of Measure | Technology Solutions: Always PC (Pieces) | |
Enter Material Group | Technology Solutions: Should be checked by type of packaging in Packaging Instructions table. | |
Enter Division | Always WD | |
Enter General Item Category Group | Always VERP | |
Enter UoM for Weight | Always KG | |
| Gross Weight | For Composite Materials only! |
|
| Net Weight |
| |
| Matl. Grp. Pack. Matls | Default 0005 | |
| Enter Ref. mat. for pckg | Enter default number 1911973 | |
Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter material descriptions in local languages | Request for should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language. | 12 mandatory languages are: |
Return to Main Data |

| Technology Solution | Composite Materials | |
|---|---|---|
| Alternative units of measure | Request the PC to KG conversion (mandatory) |
A) When the net weight and gross weight are not provided and we defaulted to 0,010: B) When the net weight and gross weight are provided:
Populate Alternate Uom conversion: |
| Go to Basic data text |

Main activities | Tips / Best practices | Key points |
|---|---|---|
For Composite - material long description (copy from the form). If not provided copy the short description | Use button to add languages | 12 mandatory languages are: |
Return to Main Data |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Go to Basic data 2 view | ||
Enter Basic material | Generic ZPRC number for all ZVER materials | Always 90029754 |
Go to Sales: general/plant view |
For Composite Materials

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Cross-distribution-chain specific material status | Status 63 is to be set at the moment of material creation to allow use of material in operations | |
Enter Valid from date for Cross-distribution-chain specific material status | DD.MM.YYYY | |
Maintain Tax classifications | System will automatically determine which Countries' tax lines should be added | Always 1 for all countries unless otherwise indicated by Finance or Tax department |
| Go to Sales: sales org. 2 view |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Material statistics group | Always 1 | |
Enter Account assignment group | Check the request form, if not provided populate with F | |
Enter Item category group | Always ZVER | |
| Save the extension |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Availability check | Technology Solutions: Always 02 Composite Materials: Always KP | |
Enter Transportation Group | Always 0001 | |
Enter Loading Group | Always 0001 | |
Packaging Mat type | Entered only for Pallets | 0001 |
Enter Profit Center | Technology Solutions: List of profit centers can be found in following link. Composites Materials: Check the request form | |
Go to Purchasing view |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Purchasing Group | Technology Solutions: List of purchasing groups can be found in following ZVER Purchasing Groups Composite Materials: Check the request form | |
Enter Plant-specific material status | Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations. | Status Z1 is to be used at the time of material creation. |
Activate automatic Purchase Order indicator | Always checked | |
Enter Purchasing value key | Always 0001 | |
Enter GR processing time | Plant data administrators will change the field value if necessary | Default value at the time of material creation – 2 |
Go to next view | Plant data / storage 1 view |

Main activities | Tips / Best practices | Key points |
|---|---|---|
Enter Physical inventory indicator for cycle counting | Plant data administrators will change the field value if necessary | Technology Solutions: Default value at the time of material creation – B Composite Materials: Check the request form |
Go to Plant data / storage 2 view | Nothing should be entered as Profit center data are being copied from Sales: general/plant view | |
Save material |
|
| Composite Materials |
|---|
For packaging creation and extension, if the information is provided in the material form, the PIR and Source List should be created within the same request.
|
| Technology Solutions |
|---|
After material code is created Finance and Planning teams from appropriate plant should be informed to create missing views, contacts can be found in TS MM Support Organization file. Also include include costing team sbs_riga_rtr_costing@solvay.com Template Dear (Requester's name),
Kind regards, |
Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Packaging extension, this information should be provided by requester any time material should be created for a new plant.
Lindsay Schramm should be contacted in case of missing MOC-ID.
NOTE: Raw Materials and Packaging should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.

To extend ZVER material to a Plant, select Sales: General/Plant Data, Purchasing, General Plant Data/Storage 1 & 2.

Should be extended only to Intercompany Distribution Channel (9O)

# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
1 | Enter Cross-distribution-chain specific material status | Status 63 is to be set at the moment of material creation to allow use of material in operations | |
2 | Enter Valid from date for Cross-distribution-chain specific material status | DD.MM.YYYY | |
3 | Maintain Tax classifications | System will automatically determine which Countries' tax lines should be added | Always 1 for all countries unless otherwise indicated by Finance or Tax department |
| 4 | Go to Sales: sales org. 2 view |

# | Main activities | Key points |
|---|---|---|
5 | Enter Account assignment group | Check the packaging type: |
6 | Enter Item category group | Always VERP |
| 7 | Note!Check if the packaging has the weight conversion in the Alternatives units of measure, if is not add the default 1PC ↔ 1 KG | |
| 8 | Save the extension | |
Requester should provide us with correct Description and Plant where material should be created.
2 types of ZBOM:

# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
1 | Enter transaction MM01 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General) |

# | Main activities | Tips / Best practices | Key points |
2 | Enter Industry Sector | Always choose “Chemical Industry” | |
3 | Enter Material Type | Always ZBOM for Phantom assemblies | |
4 | Copy from… Material | Option to copy data from an existing material can be useful in some cases. | |
5 | Hit Enter |

# | Main activities | Tips / Best practices | Key points |
6 | Select Views to be created | Creation of views can be performed all at once or in separate steps | Select Basic Data 1, Basic Data 2, MRP 1, MRP 2, MRP 3, MRP 4, Sales Organization and Distribution Channel should not be filled. |
7 | Hit Enter | Use Default Setting button to save your selections for future creations |

# | Main activities | Tips / Best practices | Key points |
8 | Fill in Organizational Levels | Sales Organization and Distribution Channel should not be filled. | Fill Plant as indicated in request. |
9 | Hit Enter |
|

# | Main activities | Tips / Best practices | Key points |
10 | Phantom Description | Check the request | |
11 | Base Unit of Measure | Copy from the form | |
12 | Material Group | Always 0450 | |
13 | Division | Copy from the form | |
| 14 | Gross Weight | Always 1 | |
| 15 | Net Weight | Always 1 | |
16 | UoM for Weight | Always KG | |
17 | Go to Descriptions tab | From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence. |
|

# | Main activities | Tips / Best practices | Key points |
18 | Enter material descriptions in local languages | Request for should be checked for descriptions in other languages e.g. ZH – Chinese might be indicated in original language. | 12 mandatory languages are: EN – English Z9 – Brazilian Portuguese ZH – Chinese KO – Korean DE – German FR – French IT – Italian JA – Japanese PL – Polish PT – Portuguese ES – Spanish NL – Dutch |
19 | Go to Basic data text tab |

# | Main activities | Tips / Best practices | Key points |
20 | Enter Basic data text – same as material description. | Use Copy English text to all other languages: | 12 mandatory languages are: 1 – Chinese (EN!) E – English F – French D – German I – Italian J – Japanese 3 – Korean L – Polish P – Portuguese S – Spanish & – Brazilian Portuguese N – Dutch |
21 | Return to Main Data | ||
| 22 | Go to Basic Data 2 view | No data has to be maintained in Basic Data 2, however the view has to be created | |
| 23 | Go to MRP1 view |

# | Main activities | Tips / Best practices | Key points |
24 | Enter MRP Type | Default value – PD | |
25 | Enter MRP Controller | Default value – P05 | |
| 26 | Enter Lot Size | Default value – EX | |
27 | Go to MRP 2 view |

# | Main activities | Tips / Best practices | Key points |
28 | Enter Special procurement | Default value – 50 | |
29 | Enter Backflush | Default value – 2 | |
| * | Sched. margin key | Default 000 | |
30 | Go to MRP 3 view |

# | Main activities | Tips / Best practices | Key points |
31 | Enter Period Indicator | Default value – M | |
| 32 | Enter Availability Check | Default value – KP | |
33 | Go to MRP 4 view |

# | Main activities | Tips / Best practices | Key points |
34 | Enter Individual/coll. | Default value – 2 | |
35 | When all data has been entered, save the material by pressing |
Material modification is allowed only if validated by all Plants using the material.
Requests to change Base unit of Measure must not be performed – in this case a new material has to be created.
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.

# | Main activities | Tips / Best practices | Key points |
1 | Enter transaction MM03 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Display |

# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
2 | Enter Material number | ||
3 | Select Purchasing (or Sales: General/Plant Data) view |

# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
4 | Verify the possible Plants related to the Material by clicking on the match code. | ||
5 | All Plants using the material are listed |
If material is open for more than one Plant, contact the other Plants to validate the requested modification.
If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.
If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

# | Main activities | Tips / Best practices | Key points |
|---|---|---|---|
1 | Enter transaction MM02 | T-code can be entered directly in Command field. T-code can be saved in Favorites. | Full path: Logistics -> Materials Management -> Material master -> Material -> Change |
2 | Select the view containing the field that needs modification | ||
3 | Select the Organizational Level for which the modification is requested | Repeat the modification for all Sales Areas or Plants if applicable. | |
4 | Save the changes performed |
Requests for Packaging requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.
Region | Representative | |
US and Canada | Vanessa Scott | |
Leslie Fleming | ||
| Peter Mertzanis | peter.mertzanis@solvay.com | |
Thierry Leclerc | ||
Mario Bruins | ||
LAM | Abril Gomez | |
APAC | Natpapan Chueakongtrakul (Poon) | |
Celine Koh | ||
Catherine Lu | ||
Sorrawit Parknondhkul | ||
Nathan Purvis | ||
EMEA | Thierry Leclerc | |
ZPRC/MOC | HazCom | |
MOC-ID | Lindsay Schramm | Lindsay.schramm@solvay.com |
Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.
Country | Plant Code | Description |
Japan | 8524 | 7418 / Gas Chem Logistic Osaka |
Singapore | 8506 | 6062 / Poh Tiong Choon Jurong |
Storage Location | Description |
8380 | 7786 / JF Hillebrand Fremantle |
8433 | 7788 / Jakarta |
8496 | 7722 / BDP Peru Arequipa |
8500 | 7725 / Andimex San Antonio |
8503 | 7988 / Daesung Whse Yangsan |
8505 | 7723 / FH Logist Azcapotzalco |
8506 | 6062 / Poh Tiong Choon Jurong |
8507 | 7725 / Sercabol Antofagasta |
8508 | 7776 / Sinotrans Intl Shanghai |
8509 | 7734 / KWE Logistics Shanghai |
8511 | 7794 / CML Ltd Walvis Bay |
8515 | 7786 / Toll Contr Laverton Nth |
8519 | 7786 / NSS Port Sth Townsville |
8520 | 7008 / XPO Logistic Bristol |
8521 | 7008 / XPO Logistic La Porte |
8522 | 7008 / XPO Logistic Plainfield |
8525 | 7523 / NATAM Express Maua |
8527 | 7794 / Schenker Kempton Park |
8528 | 7734 / Sinotrans Intl Shanghai |
8543 | 7008 / KEMIRA WATER MOBILE |
8545 | 7008 / FLUID ENERGY HATFIELD |
8548 | 7008 / MOBILE SOLVENT EIGHT MILE |
8549 | 7752 / NOVA MOLECULAR PASADENA |
8553 | 7008 / SOUTH COAST HOUSTON |
8554 | 7008 / SPRAY TEK MIDDLESEX |
8559 | 7008 / TOLL COMPACTION NEPTUNE |
8589 | 7734 / Tianjin DLD Beicheng Wh |
8605 | 7794 / Kemira Chem Bradford |
8614 | 7734 / COSCO Logistic Tianjin |
8617 | 7776 / COSCHEM Logist Shanghai |
8618 | 7794 / Praxair Oevel-Westerlo |
Link to Sinequa Portal
Plant | Data Governance Lead | DGL Backup |
Anaheim | Rehan Suhrwardy | Nic Donovan |
Orange | Corinne Nelson | |
D’Air | Bruce Gormley | |
Greenville | Hope Helton | Brianna Hammond |
Winona | Danielle Dietermann | Jenna Sand |
Kalamazoo | Carrie Replogle | |
Havre de Grace | John Cahoon | Kenya Eaton |
Piedmont / Rock Hill | Harrison Blackwelder | Mike Zitricki |
Wrexham | Stuart Tudor Jones | Peter Kaye |
Oestringen | Nina Kunze | Jose Marin |
Fengxian | Supported by Texas |
| Plant | Name of Plant in SAP | Company Code | Sales Organization | Country |
|---|---|---|---|---|
| 8341 | 8341 - 7180 / Tempe | 7180 | US32 - Composite Materials | USA |
| 8347 | 8347 - 7772 Oestringen | 7772 | DE13 - Composites Materials | Germany |
8350 | 8350 - 7771 Wrexham | 7771 | GB40 - Composites Materials | United Kingdom |
| 8361 | 8361 - 7180 Orange | 7180 | US32 - Composite Materials | USA |
| 8363 | 8363 - 7180 Anaheim D'Aircraft | 7180 | US32 - Composite Materials | USA |
| 8364 | 8364 - 7180 Anaheim | 7180 | US32 - Composite Materials | USA |
| 8365 | 8365 - 7180 Greenville | 7180 | US32 - Composite Materials | USA |
| 8367 | 8367 - 7180 Piedmont | 7180 | US32 - Composite Materials | USA |
| 8368 | 8368 - 7180 Havre de Grace | 7180 | US32 - Composite Materials | USA |
| 8370 | 8370 - 7180 Winona | 7180 | US32 - Composite Materials | USA |
| 8374 | 8374 - 7180 / Bellevue | 7180 | US32 - Composite Materials | USA |
| 8393 | 8393 - 7771 / Wilton | 7771 | GB40 - Composites Materials | United Kingdom |
| 8456 | 8456 - 7180 Kalamazoo | 7180 | US32 - Composite Materials | USA |
| 8466 | 8466 - 7188 / Tempe CDM | 7188 | US32 - Composite Materials | USA |
| 8586 | 8586 - 7776 / Shanghai | 7776 | Tech Solutions (CEM) | China |
| 8609 | 8609 - 7180 / Alpharetta | 7180 | US32 - Composite Materials | USA |
| 8626 | 8626 - 7180 / Saddle Brook | 7180 | US32 - Composite Materials | USA |
| 8628 | 8628 - 7776 Fengxian | 7776 | Composites Mats 7776 | China |
| 8785 | 8785 - 7180 Rock Hill | 7180 | US32 - Composite Materials | USA |
8786 | 8786 - 7180 / Princeton | 7180 | US32 - Composite Materials | USA |
| 8793 | 8793 - 7180 / ATSCOTT MFG Pine City | 7180 | US32 - Composite Materials | USA |
| 8794 | 8794 - 7180 / MCC Huntington Beach | 7180 | US32 - Composite Materials | USA |
| 8795 | 8795 - 7180 / ET Horn La Mirada | 7180 | US32 - Composite Materials | USA |
| 8796 | 8796 - 7771 / K&N Bonded Reading | 7771 | GB40 - Composites Materials | United Kingdom |
| 8802 | 8802 - 7771 / K&N Non-Bonded Reading | 7771 | GB40 - Composites Materials | United Kingdom |
| 8815 | 8815 - 7180 / Taichung City | 7180 | US32 - Composite Materials | USA |
| 8817 | 8817 - 7180 / Hale Baltimore | 7180 | US32 - Composite Materials | USA |
| 8818 | 8818 - 7180 / First Choice Vineland | 7180 | US32 - Composite Materials | USA |
| 8819 | 8819 - 7180 / XPO Logistics Levittown | 7180 | US32 - Composite Materials | USA |
| 8820 | 8820 - 7180 / Lonestar Richardson | 7180 | US32 - Composite Materials | USA |
| 8821 | 8821 - 7180 / Delta Greenville TX | 7180 | US32 - Composite Materials | USA |
| 8822 | 8822 - 7180 / Palmetto Greenville SC | 7180 | US32 - Composite Materials | USA |
| 8823 | 8823 - 7180 / Seven Rivers Winona | 7180 | US32 - Composite Materials | USA |
| 8824 | 8824 - 7180 / Rinchem Eagan | 7180 | US32 - Composite Materials | USA |
| 8825 | 8825 - 7180 / KPAC Wilmington | 7180 | US32 - Composite Materials | USA |
| 8826 | 8826 - 7180 / Lewis Howard Kalamazoo | 7180 | US32 - Composite Materials | USA |
| 8834 | 8834 - 7180 / Jensen-Souders Itasca | 7180 | US32 - Composite Materials | USA |
| 8845 | 8845 - 7180 / eShipping Ontario | 7180 | US32 - Composite Materials | USA |