able of contents

Scope

1. Remove the icon(s) when not applicable   

2. Add countries when the procedure is for a specific country (optional)

ERP

3. Remove the icon(s) when not applicable

  

References

4. Add the link to SAP procedures (when it exists)

Attachments

5. Add the link to attachments (to be stored in AODocs or GDrive) or external links  

Objective and Scope

This OP explains the steps necessary to update the Table for PURE FI COGEN companies in PF1_20.


Definitions

PURE FI Companies are companies without the MM module.

Pure FI Companies:

  • 0007 Hestia SA

  • 1420 Solvay Chlorovinyls Holding S.à.r.l.

  • 0269 ARYTINE DE CHAILLAC

  • 4233 Solvay Finance Luxembourg SA

  • 6044 Solvay Hortensia S.A.

  • 6277 Solvay Energy Services Italia s.r.l.

  • 6294 Solvay Luxembourg S.à.r.l.  

  • 6294 Solvay Luxembourg S.à.r.l.  

  • 6314 Cogénération Tavaux S.A.S.
  • 6320 EECO HOLDING BRUXELLES.
  • 8294 SOLVAY CHEMIE (SA)

Table ZKF_ACC_VEND - Maintain

Generic inputs

Transation: SM30

Table: ZKF_ACC_VEND 

 

 

Choose Maintain and now you will be able to update, create or delete a record.

 

Information mandatory to be provided:

-Company code
-Vendor
-G/L account + Cost object (cost center or order or WBS element)


Validations to obtain:
A- In case there is a new company to be added - validation to be give by Luis Paliotes (PE Applicative Expert) and Andrea Pereira (IS&Design Accounts Payable Manager)
B- Modification to an existing company - Anyone can request the change


Annual Review

The annual review is done by Data Operations Lisbon Team, normally on the middle of the year and the final report should be sent to each Company Accounting Manager. 

The Template Annual Review should be used and all data should be storage in the google drive.


Extract the data available in SAP

    • SM30, table ZKF_ACC_VEND
    • Select No Restrictions and Display
    • The table will be displayed (1)
    • Click on Table View and select Print (2)
    • Click on the mouse right button and choose Spreadsheet


(1)        (2) 



    • An excel report will be downloaded
    • Do a copy of the Template Annual Review, change the name to Pure FI Annual Review YYYY and copy/paste the information from the excel (1)
    • The column Accounting Manager will be automatically filled in
    • Select all vendors and check for obsolete vendors in SAP 
      • SE16, table LFA1 (2)

(1)    (2) 



    • Fill in the columns Blocked / Marked for deletion and Comment and the file will be ready to be sent



    • Email to be sent via Freshdesk to each CAM (Company accounting Manager)
      • Subject: Pure FI Companies - Annual Review yyyy - Accounting Manager Name
      • Text:       

Dear colleague, good afternoon.

Following our annual internal audit review related to Pure FI Companies (Table with the necessary FI elements for the companies without MM module), we will need your support to review the values under this table and confirm if they are accurate.

We added two columns with the information of the obsolete vendors and their replacement (when available).

Based on this, please reply to this email by dd/mm/yyyy.

In case of support, assistance, or any further clarification needed, please don't hesitate in contacting us.

Your confirmation is key to ensure the proper flow in our organizations.

Thank you in advance for your help.


Info: Template created in Freshdesk -  Pure FI Annual Review



    • After reply, the table should be updated following the reviewers indications
      • SM30, table ZKF_ACC_VEND
      • Select No Restrictions and Maintain
      • Do the necessary changes (if any) and save.



    • Click on Table View and select Print (1)
    • Click on List and select Print
      • Output Device ZPDF
    • An email will be sent to our personal mailbox with the table in PDF format that should be sent to the reviewers confirming that the updates have been done has requested. (2)

(1)    (2) 



  • After, reply to the email informing the CAM that the updates have been done as requested and close the case.


End