Closure Activities
Closure Activities need to be performed during D+1 to D+3
D+1: Foreign revaluation transaction /OBJVAL/
Fill in the required information, such as:

• Company Code
• Valuation Area: always LE, except for Brazil LB and Argentina LA (both for PF1 and WP1)
• Valuation Method: always EVR (both for PF1 and WP1)

Perform first in Test Run, if there's nothing to post, the following message will appear:

In case there are documents to be posted, select on /OBJVAL/ main page as Posting Method "Post Valuation Immediately".

By clicking in the tab 2 Postings or 2 Messages save the number of the document(s) posted in the closure activities file. The first document is the Posting, the second is the reverse. There might be more than one document posted, in this case save all the document numbers.



D+2

1. Reclassification trade payable to Finance Debt (managed by Curitiba Service Center)
2. F31 to F30 (managed by Curitiba Service Center)
3. Reclassification long term Vs. short term debt /OBJREG/
4. Transfer Short Term Financial Debt to Operational Debt (Only local (P/L))

1. Reclassification Trade Partner to Finance Debt

Open transaction Z1F_CAPEX_MONTHLY (PF1) or ZWFA58002 (WP1).

Open variant for IFRS.



Check if all the companies are inserted on the variant and run with test simulation in order to compare x confirm results before running the posting.

Check also in the history if the period is open for posting.
If not, the period must be open (for EMEA and APAC request to IFRS16 Lisbon team; For NAM and LAM for Finance Operations Curitiba team) in order to process the pending items.


After checking the errors message and the open amounts in the transaction, open the FBL3N with the account 56030160 (WP1) or 5112100070 (PF1) for the companies and open items for the last date of the previous month.
Filter: Amount & Sub filer: Company code and profit center
Compare the results between both transactions. If everything is correct, remove the "test simulation" on the reclassification transaction, flag "Posting required" and "Process executed by SCMA" and run again.

1. Reclassification F31 to F30

Open the transaction GS03 in order to obtain the accounts to be use in FBL3N.
Use the set ZFC-l56030 and ZFC-L16830 (for both systems) and add in the FBL3N the accounts that will appear in the GS03 transaction.


Open FBL3N and use the accounts extracted via GS03.
All the companies from the closing files and open items from 01.01.2020 to the last day of the previous month.

Filter transaction type for F31 only.
Open the F31/F30 reclass transaction – Z1F_IFRS_FLOW_CORR (PF1) or ZWFA03B (WP1)
Add all the companies and period of the previous month (closing). Select "post the flow type correction" and 'test mode", in order to check the entries to be made.

Compare the data to be post with the information per company in FBL3N.
Check the history in the transaction in order to review if there is any closed period that need to be open.

Return and remove the "test mode" and process the items.
After the transaction posting, refresh the FBL3N extraction (same data info and F31 transaction type filer).
All the company codes must have a zero balance.

1. Reclassification long term Vs. short term debt transaction /OBJREG/

Fill in the required information, such as:

• Company Code
• Sort Method: ZL16 both for WP1 and PF1
• Valuation Area: always LE, except for Brazil LB and Argentina LA (both for PF1 and WP1)

Perform first in Test Run, running one company at the time and check if there are no error messages (for example the period of a company might be closed already). The system allows to run /OBJREG/ as many time as you want, creating duplicates. This is the reason why you should be careful to run it just once. In case of duplication, the documents posted must be reverted.

Going back to /OBJREG/ main page, run by Posting Documents Immediately.
By clicking in the tab Postings or Messages save in the IFRS16 Closing activities file the number of the document(s) posted. The first document is the Posting, the second is the reverse. There might be more than one document posted, in this case save all the document numbers.

1. Transfer ST Financial Debt to Operational Debt (Only local (P/L))

Go to transaction /ZFI_DEBT_TRANSFER/ and select the variant IFRS16 FRANCE. This activity is performed ONLY for French companies.

Perform a first check in test run.

If there are no errors, then perform the posting in real mode unclicking the Test mode and save the document numbers.

D+3 : Correction and Posting of /Z1AANNUL/
Run /Z1AANNUL/ in test mode, to verify if the different accounts are balanced.
Fill /Z1AANNUL/ with the required information – templates with pre-filled information can be found in the "Variant Directory of Program Z1AANNUL".
Use as charts of account COCA for PF1 and Z001 for WP1
Run one company at the time, remembering to change the Country Key, based on the country identity of the company code (e.g.: company 0001 Belgium – country key BE; company 5835 Italy - country key IT, etc..)


To run /Z1AANNUL/ in test run, remove the ticks on "CREATE BATCH-INPUT" and "SCMA".
The document type for PF1 is SA and for WP1 is S5.
Example of balanced accounts:

If the accounts are balanced, /Z1AANNUL/ needs to be posted. In order to do it, go back to /Z1AANNUL/ main page and tick on CREATE BATCH-INPUT and SCMA, remembering to also change the NAME OF BATCH-INPUT based on the company code that is posted.

When creating the batch, the following 3 messages appear.



A batch will be created on transaction /SM35/ and it will appear as follow

Select the batch and select Process

Several Pages of documents posting will appear.

By clicking enter, the documents will be processed until the session will be completed.

To find the document number click on Log

And then click on the Session that has been processed.


Report the document number in the closing activities file