INTRODUCTION

Objective

Scope

This OP applies to:

1. All suppliers created with the following Absent VAT justifications:

• WAI Waiting VAT code
• CIP French Health Establishments
• OTH Other reasons

These options should not be used.

2. All suppliers linked to WP1 without a RCS number number in PRS.

MAIN PARTS

Responsibilities and description of the steps to follow.

Responsibility (who does what)

Data Controllers (Data Operations Team members) - Both procedures below described should be done twice a month.

Absent VAT analysis 

Verification through the transaction SE16N (on the PF1_050), table LFA1 of all vendors available in the system with the mentioned Absent VAT justifications. 

Select Goto – Variants – Get:

Click on :

Select the Variant Data Ops and execute:

The result will show all suppliers created in the system that need to be analyzed:

With this information, all possible checks should be done using the already known websites, in order to find the correct VAT number for each supplier, or a valid justification for not have it, like the ones below:

• ASS Association
• PHY Physical Person
• PUB Public Establishment

Supporting tools

• VAT-Search
• VAT Lookup

Missing RCS number

Verification through the transaction SE16N (on the PF1_050), table LFA1 of all vendors available in WP1 system without RCS in PRS.

Select Goto – Variants – Get:

Click on :

Select the Variant Data Ops RCS and execute:

The result will show all suppliers created in WP1 but without the field, RCS filled in in PRS:

Each vendors should be analyzed by the respective team following the team's scope, and a ticket should be created through Freshdesk requesting to align both systems (WP1/PRS):

• EMEA - PTP D&A EMEA
• CYTEC - DMO RIGA
• LAM/NAM - PTP D&A LAM/NAM
• APAC - PTP D&A APAC