Table of Contents
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OBJECTIVE AND SCOPE
Objective of this Procedure
This document's objective is to provide a guide to ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization).
Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion, and reactivation if needed.
Creation of Basic Data, Classification, Sales, Foreign Trade, Purchasing, General
Plant Storage, Warehouse Management and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams. Accounting and Costing views are created by Riga Data Operations when extending materials to Trading Plants. For Sample codes Riga Data Operations is creating all necessary views.
Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint platform which will send out an automatic FreshDesk ticket to Data Team within which the material maintenance should be done.
The referral lists mentioned in this procedure, such as Material Groups, Purchasing Groups and Profit Center List are embedded in Sharepoint platform already.
Scope
Under Riga Data Operations scope is the management of ZPRC, ZMAT (raw and manufactured), ZVER, ZERS, ZBOM, ZUNB and PIR Material master data management for GBU Composite Materials (Legacy Cytec organization). Riga Data Operations can create and extend ZDIE materials if requested so by Finance.
Material Type | Description | Division |
|---|---|---|
ZPRC | Commercial Products | N/A |
ZMAT | Finished Goods | Multiple |
ZVER | Packaging | WD |
ZUNB | Stocked and non-valuated materials | WD (for packaging) |
ZDIE | Services | Multiple |
PIR | Purchase Info Record | |
| ZERS | Industrial supplies | |
| ZBOM | Phantom assemblies |
Abbreviations
Abbr. | Description | Abbr. | Description |
|---|---|---|---|
RCS | Rhodia Core System | SBS | Solvay Business Services |
ZDIE | Service | UoM | Unit of Measure |
ZMAT | Finished product, semi-finished product, raw material | HSE | Health, Safety and Environment |
ZPRC | Commercial Product | MSDS | Material Safety Data Sheet |
ZUNB | Stocked and not valuated material | MRP | Material Resource Planning |
ZVER | Packaging | DG | Dangerous goods |
| DGL | Data Governance Lead |
Roles and responsibilities
ZMAT setup can be performed only once both ZPRC code and MSDS are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form or Composite Materials Sharepoint must be filled and submitted to Data Operations for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.
STANDARD OPERATING PROCEDURE DESCRIPTION
Creation of material in RCS
Pre-requisites
Manufactured ZMAT setup can be performed only once both ZPRC code and MSDS are available. Prior to material creation in the system search is performed by the Data Operations team to ensure no duplicates are created.
- Use the transaction MM03 to access display material view
- Press multiple choice button to receive pop-up window with search options for material master.
- Click on
to open the menu - Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'
- Run a search in Material Description
- Use Wildcards to best describe
- Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.
- Hit Enter
- Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.
- If result points to
or if the Requester mentions a new article need to be created then proceed with the creation.
Creation of ZMAT - Manufactured Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "Chemical Industry" |
| Material Type | Select the material type indicated in the request form |
| Copy from… Material | Option to copy data from an existing material can be useful in some cases. |
| Hit Enter |
Select Views to be created:
- Basic Data 1 (General data)
- Basic Data 2 (General data)
- Classification (General data)
- Sales organization views (if sales organization and distribution channel are provided)
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
- Plant data views (if plant is provided)
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- General Plant Data Storage 1
- General Plant Data Storage 2
- Warehouse level (for specific plants)
- Warehouse Management 1
- Warehouse Management 1
- Quality Management
- Label data (General data view)
Please notify Michael Wilson and William Weddle for any materials created or extended to plant 8712 and 8636 |
Before creating the Manufactured Product for For Composite Materials (Aero) check if there is a ZUNB already created! |
| Use Default Setting button to save your selections for future creations |
Hit Enter
- Fill in Organizational Levels
- Fill Plant as indicated in request form
- Check the GBU Composite Materials file and open the material for the storage locations correspondent to each plant that does not have an "X" in the spare column.
- Open only to the External Sales Organization listed with an "X" at the Distribution channel 0B on the GBU Composite Materials file.
- See example below for plant 8350: the material should be created/extended to Sales Organization GB40, US37 and US32/ Distribution channel 0B
- See example below for plant 8350: the material should be created/extended to Sales Organization GB40, US37 and US32/ Distribution channel 0B
Composite Materials: Always extend to Warehouse number based on the file per plant in sheet IM-WM Example: For plant 8350 (Wrexham) extend to Warehouse number 087 |
- Hit Enter
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button to add languages. Copy English text to all other languages:
button and exit material creation
Basic data 1, Material description, Base unit of measure, Material group, Division, GenItemCatGroup, Gross weight, Net Weight, Weight Unit, Volume, Volume Unit, Matl. Grp Pack. Matls, Ref. mat. for pckg, Basic Data Text, Descriptions, Units of Measure, Alternative Units of measure, Proportion/prod. unit, Units meas. use, Basic Data 2, Basic Material, ZPRC, DG Indicator Profile, Environmentally rlvt, Classification, Batch, Class, Material Class, Sales: sales org. 1 view, Sales Unit, X-distr.chain status, Valid from date for X-distr.chain status, Delivering Plant, Maintain Tax classifications, Minimum order quantity, Minimum delivery quantity, Delivery unit, Unit of Measure of Delivery unit, Rounding Profile, Sales: sales org. 2 view, ZMAN, KIT, NORM, Material statistics group, Account assignment group, Item category group, Material group 2, Sales: general/plant view, Material freight group, Availability check, Batch Management, Transportation Group, Loading Group, Profit Center, Foreign trade export view, Commodity/import code, Country of origin, Mat. CFOP category, Purchasing view, Purchasing Group, Plant-specific material status, Material freight group, Automatic Purchase Order indicator, Batch Management, Purchasing value key, GR processing time, Plant data / stor. 1, Temp. conditions, Physical inventory indicator, Batch Management requirement indicator, Minimum Remaining Shelf Life, Total shelf life, Plant data / storage 2 view, Profit Center, Warehouse Management 1, Batch Management requirement indicator, Warehouse Management 2, Quality Management, Label Data, Primary, Pack. Unit (PPU). |
Creation of ZMAT - Raw Material
Use MM01 transaction to create material
| Main activities | Key points |
|---|---|
| Industry Sector | Always choose "Chemical Industry" |
| Material Type | Select ZMAT |
| Hit Enter |
Select Views to be created:
- Basic Data 1 (General data)
- Basic Data 2 (General data)
- Classification (General data)
- Sales organization views
- Sales: Sales Org. Data 1
- Sales: Sales Org. Data 2
- Plant data views
- Sales: General/Plant Data
- Foreign Trade: Export Data
- Purchasing
- Foreign Trade: Import Data
- General Plant Data Storage 1
- General Plant Data Storage 2
- Warehouse level (for specific plants)
- Warehouse Management 1
- Warehouse Management 1
- Quality Management
- Label data
Hit Enter
- Fill Plant as indicated in request form
- Check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column .
- Open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materialsfile.
- See example below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A
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Creation of ZVER - Packaging
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Creation of ZBOM- Phantom
Requester should provide us with correct Description and Plant where material should be created.
2 types of ZBOM:
- Packaging Kits (BUOM EA - Division WD) → assemble from 2 parts of packaging (combination, not consumed, is is a steps in the process, does not have inventory)
- Pre-mixes (BUOM EA - Division provided) → materials which are being used for BOMs
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button and exit material creationCreation of ZERS - Industrial Supplies
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Creation of ZPRC - Commercial Products
It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.
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Creation of ZUNB - Stocked and non-valuated materials
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Overflow process
Applicable only to the following plants:
- 8367 - 7180 Piedmont
8350 - 7771 Wrexham
Reference document to check the fields to be changed based on the plant.
If the overflow warehouse is requested we will need OA (Intercompany) distribution channel extension for the Sales Organization
Extend the material by creation transaction:
| Main activities | Key points |
|---|---|
| Material | Material number to be extended for overflow warehouse |
| Industry Sector | Always choose "Chemical Industry" |
| Material Type | |
| Copy from… Material | Material number to be extended for overflow warehouse |
Select views to be created:
Fill in organizational levels:
| Main activities | Tips / Best practises | Key points |
|---|---|---|
Plant | As per plant | |
Storage location | As per plant | |
| Sales organization | As per plant | |
| Distribution channel | As per plant | |
| Warehouse no. | As per plant |
No changes on the views, just pass through and open the material for Sales: Sales org. 1, Sales: Sales org. 2, Sales: general/plant, Foreign trade export.
Press enter and Go to Purchasing view
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For the second overflow plant we can copy from the just created extension.
There is no need for SalesOrg and Warehouse views.
This is what to select for copying:
Now go through all the views without making any changes,except for MRP2, where Storage loc. For EP should be changed to correspondent plant:
Appendix – List of approved requestors
Appendix – Storage location for Composite (Aerospace)
Appendix – How to perform mass creation of Storage Location for Composite (Aerospace)
Appendix– List of Plants in non-GTS countries
Appendix– Label requirements
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