Tasks to be completed when documenting an operation (from creation to publication)

  1. Enter the Title of the operation / page

  2. Add the following Labels : 

  3. Fill in all fields as described above

  4. Once the procedure is completed, ensure it is published by using the SBS-Finance approval workflow



Domain: Country Accounting



Responsibility area: N/A


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

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ERP

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Frequency

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References

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Forms

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Attachments



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1. Objective and Scope

1.1. Objective of this Operation

The objective of this document is to explain the main concepts behind the Residual Sodium Chemicals (RSC) invoicing.

Known in italian as "PSR - Prodotti Sodici Residui" this procedure exists to ensure a good understanding of the figures and how to calculate the amounts to be invoiced every month end. 

1.2. Scope

This procedure applies to Italian company 0270. 


2. Definitions

See Finance Glossary:

  • Add if necessary

3. Tasks description

3.1. Responsibilities


3.2. Add a title according to the methodology I "do" something (error)


"Solval®  operates the first recycling plant for RSCs from waste-to-energy facilities. The facility is in Rosignano and near Solvay’s legacy soda ash plant in Italy, which uses the purified brine produced by Solval as raw material to produce soda ash."

For more information about this market access the following link: https://www.solvairsolutions.com/en/who-we-are/services/recycling-services


This plant is part of SOLVAY CHIMICA and is responsible to treat and transport the waste on site for which we charge a fee to the costumers for the service. 

The plant has two different production lines:


  1. One more general where the residues are treated for customers:

2. Another line dedicated to a specific customer that has two plants but only one is active:

We need to invoice the PSR treatment and transport in the 1st day of the month. This process has to be completed until 12H Italian time because the majority of the customers are public institutions owned by the state, very burocratic and they need to receive the invoice for verification and payment early in the month.


We receive the deliveries of waste followed with a certificate, with all the information mandatory to the transport like delivery date and time, code, quantity and final destination and if there is an intermediate. Sometimes we are also intermediates.

There is available the detail of the contracts maintained with the different customers, shared by Luca P. It is updated every year when the contracts expire and new agreements are signed, nevertheless it may occur changes during the year that will be duly communicated


This is not so linear, the contracts have different conditions and we need to pay attention to the different details (like is transport included or not, should we apply a penalty...)






3.3. I prepare the information


We have compiled all the information in one single file that serves as the base for the invoices preparation.

It is compose by:

  • INSTRUCTIONS to support the checks and the invoices to be issued;

  • DATABASE composed by general information with the location of the files and the customer data (to be updated whenever we have changes);

  • RESUME of the invoicing of the month (automated to have an overview of the invoicing of the month);

  • ZZF_POSTING_FILE with the posting template and specifications to post the invoices;


  • TRANSPORT: Exact copy of the file with the prices to apply available in \\ITRRS04\Groups\Solval\IMPIANTO\PSR DA FATTURARE X MESE\tabelle prezzi\ Ripartizione costi Trasporto PSR

  • PSR Contabilità: The information to be filled here is coming from Marco Sardi’s file sent on D1 early in the morning where we have the information about the form number (formulario); the quantities to be applied divided by 1000 and the type of treatment (1° fascia/ 2° fascia).

  • PIGLIACELLI: Information received from Luca del Rio file sent on D1, use file named PIGLIACELLI with the number and type of transports that occurred in the month (to double check spelling in column E);


  • One calculation sheet for each customer taking in consideration the different specifications to apply:

    • AMBIENTHESIS 

    • A2A

    • CHIMET

    • HERA

    • ACSM AGAM

    • IREN

    • MARANGONI


Before month end we must ensure that all relevant information has the most updated figures meaning that, we must ensure pricing to apply to each customer is according to the agreement in place as well as the transport price and the texts to apply in the invoice. Main point of contact is Luca Pelagatti.




3.4. I fill the central file (latest version 01.2021)



At D1 the source of information is:
- Marco Sardi send the “Nuovo File Solval Transporti PSR” email “Tabella arrivi PSR mese MMMM YYYY”;
- Luca del Rio send the “Pagliacelli” and “Pagliacelli Conto Dedicato” with the details of the transport.
- Luca Pelagatti is sending the “Certificates of Analysis” to be attached to the invoices issued, as well as all the information about the contracts in place.






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  •  End of document.