1 OBJECTIVE AND SCOPE

1.1. Objective of this Procedure

This document's objective is to provide a guide to ZPRC, ZUNB and ZMAT – Raw Material Material master data management for GBU Technology Solutions and Composite Materials (Legacy Cytec organization).

Material Master Data management process includes creation and modification of the material as well as its inactivation and flagging for deletion. Creation of Basic Data, Classification, Sales general/plant, Foreign Trade, Purchasing, General, Plant Storage and Label Data Views will be presented in this procedure. Management of MRP, Work Scheduling, Quality Management, Accounting and Costing Views is being performed by Process Teams.

Requests of Technology Solutions Material Master creation or maintenance can be performed by approved requestors listed in Appendix - Technology Solutions - List of contacts. Requests of Composite Materials Material Master creation or maintenance should be submitted via Sharepoint.

All requests are sent to Riga Data Operations team via Freshdesk or alternatively by e-mail. Common e-mail address of Riga Data Operations team: datamanage@solvay.com

Request form for Technology Solutions materials should usually be attached to MOC Gensuite web page under MOC ID provided by requester.

The referral Technology Solutions lists mentioned in this procedure, such as Purchasing Groups and Profit Center List are embedded in the TS SAP Material request form file.

1.2. Scope

Under Riga Data Operations scope is the management of ZMAT, ZVER and ZUNB materials for GBU Technology Solutions and Composite Materials (legacy Cytec) sites in WP1 SAP system. Management of ZERS materials is described in a separate procedure. Riga Data Operations can create and extend ZDIE materials if requested so by Finance.

Material Type

Description

Division

ZMAT

Finished Goods
Semi-finished Goods
Raw Materials

Multiple
Multiple
KV

ZPRC

Commercial Products

N/A

ZVER

Packaging

WD

ZUNB

Stocked and non-valuated materials

WD (for packaging)

ZDIE

Services

Multiple

1.3. Abbreviations

Abbr.

Description

Abbr.

Description

RCS

Rhodia Core System

SBS

Solvay Business Services

ZMAT

Finished product, semi-finished product, raw material

HSE

Health, Safety and Environment

ZVER

Packaging

DG

Dangerous goods

ZUNB

Stocked and not valuated material

MRP

Material Resource Planning

ZDIE

Service

UoM

Unit of Measure

ZPRC

Commercial Product




1.4. Roles and responsibilities

Technology Solutions ZMAT – Raw Material setup can be performed only once MOC-ID and ZPRC code are available.
Prior to submitting a new ZMAT request, it is the requester´s responsibility to ensure the material does not exist in SAP already, so no duplicates are created in the system. If the material was not found, the TS SAP Material request form must be filled and submitted to Data Management for material master setup in SAP. A second search in the system is performed by the Data Management team to ensure no duplicates are created.

2 STANDARD OPERATING PROCEDURE DESCRIPTION

2.1. Creation of material in RCS

2.1.1. Technology Solutions Pre-requisites

Raw Material setup can be performed only once MOC-ID and ZPRC available.
In all cases when MOC-ID is missing Lindsay Schramm and HazCom team should be contacted to clarify whether raw material code can be set up without this information.
Prior to material creation in the system search is performed by the Data Management team to ensure no duplicates are created.

Important! Verify the question "Is it a raw material or re-sale?" in the Data Operations checklist:

2.1.1.1. Accessing MOC Gensuite Portal

ZPRC and PRCO can be found validating MOC in Gensuite Portal.

User: data.manage@solvay.com
Password: Solvay123
Once you access the MOC Portal, please:


In this step:




Important documents and information to be observed in the MOC:
Screening Questions






Attachments
In this section you will find the additional documents to be used in the raw material creation


2.1.1.2 Checking for duplicates

Main activities

Tips / Best practices

Key points

Enter transaction MM03

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Display

Main activities

Tips / Best practices

Key points

Press multiple choice button to receive pop-up window with search options for material master



Main activities

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Click on to open the menu



Select the option 'Material Number/Material Description' and/or 'Materials by Commercial Product (PRCOM)'

Field 'Old material number' can be used to look up material by BPCS Code (temporarily).
Field 'Old material number' contains MSDS number for ZPRC materials (temporarily).
Other search options can be useful as well.



Main activities

Tips / Best practices

Key points

Run a search in Material Description

Use Wildcards to best describe

Open the material request form, copy the short text from the requested material and run a search in Material description with wildcards.

Hit Enter



Main activities

Tips / Best practices

Key points

Verify entries found – compare results with the material's "short description" mentioned in the request form. If you have doubts about the material already created, contact the Requester to clarify.


If result points to or if the Requester mentions a new article need to be created then proceed with the creation.

 2.1.2. Creation of material

Main activities

Tips / Best practices

Key points

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)


Main activities

Tips / Best practices

Key points

Enter Industry Sector


Always choose "Chemical Industry"

Enter Material Type


Select the material type indicated in the request form

Copy from… Material

Option to copy data from an existing material can be useful in some cases.


Hit Enter




Main activities

Tips / Best practices

Key points

Select Views to be created

Creation of views can be performed all at once or in separate steps

List of single Technology Solutions Storage locations can be found in Appendix 4.

Sales Organization and Distribution Channel should not be filled by creation. However, can be requested to be completed by requestor if material will have stock transfer from one plant to another (Intercompany only).

NOTE! Quality Management view should be selected for Composite only.

NOTE! Before creating a Raw Material Product for Composite Materials check if there is a ZUNB already created for the ZPRC.

NOTE! Warehouse Management 1 & 2 Views to be created and warehouse number added (in brackets) for warehouse managed plants only:
8520 (077), 8521 (054), 8712 (C26), 8636 (K19) – by default.
For 8359 - only if requested.

For Composite Materials always extend to Warehouse based on the file per plant

Hit Enter

Use Default Setting button to save your selections for future creations



#Main activitiesKey Points
15Fill in Organizational Levels

Technology Solutions

  • Fill Plant as indicated in the request
  • Add Storage Location (Appendix 4 - List of Single Storage Locations). If it is not listed, leave it blank.
  • Sales Organization and Distribution Channel should not be filled by material creation but can be requested upon plant extension.

Composite Materials

  • Plant: as indicated in request form 
  • Storage location: Check the GBU Composite Materials file and open the material for the active (not scratched) storage locations correspondent to each plant that does not have an "X" in the spare column .
  • Warehouse: Open to correspondent warehouse listed on the GBU Composite Materials file 
  • Sales Organization / Distribution channel: Open only to the Intercompany Sales Organization listed with an "X" at the Distribution channel 0A on the GBU Composite Materials file.
    • See example below for plant 8350: the material should be created/extended to Sales Organization GB40 and US37 / Distribution channel 0A

Note! If we receive a request to extend the raw material to distribution channel 0B, a workflow in sharepoints needs to be created using the Change flow and the EHS approval (Paul Paetzke) needs to be attached to the flow.

16Hit Enter


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Main activities

Tips / Best practices

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17

Enter Material Description

Check the request form for "SHORT DESCRIPTION". It is used for search and restricted to 40 characters. If the information does not fit on this field, then the complete description should be added on the basic data text.

Should match ZPRC record provided by HazCom Team. Preferably the chemical designation (and not a formula/Brand name) followed by the Net weight and the type of packaging associated with the material.
i.e.: CARBON DIOXID 99% 25KG CYL (chemical description + concentration + net weight + packaging type). Should be always in uppercase.

*For Composite Materials - copy from the template
Use the Composite Materials Naming Conventions file to validate the description.
In order to identify the correct category: check the Material Subcategory on Classification tab.

18

Enter Base Unit of Measure


Always KG

*For Composite Materials
Copy from the form

19

Enter Material Group


Always 0451

20

Enter Division


Always KV

21

Enter General Item Category Group


Always NORM

22

Enter Gross Weight

Check the request form

Proportion of Gross weight to Net weight to be entered (Net = 1)
i.e. 25 KG Gross and 20 KG Net => 1.25 Gross and 1 Net in SAP
Bulk – Always 1


*For Composite Materials - copy from the template
Note! If the Base UOM is not KG, the Gross and Net Weight should not be 1

23

Enter Net Weight


Always 1


*For Composite Materials - copy from the template
Note! If the Base UOM is not KG, the Gross and Net Weight should not be 1

24

Enter UoM for Weight


Always KG

25

Enter Packing Group


0005 for Packed material
0001 for Bulk

*Enter Ref. mat. for pckgFor Composite only!Enter default number 1911973

26

Go to Descriptions tab

From Basic Data View Descriptions tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.




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Main activities

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27

Enter material descriptions in local languages
NOTE: Check if material description is in line with product name on ZPRC.


12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

28

Go to Units of measure tab

From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.




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Main activities

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29

Enter Alternate Units of Measure conversions


Fixed conversion 11023 LB <-> 5000 KG

*

Add all the Alternative Conversions provided in the form (Tab: Alternative UoM Calculator) and additional conversions in the same dimension.

For example: If the requester provides units of measure in KG and M, then add the conversion for pound, yards and feet.

image2020-1-16_11-44-59.png

For example: If the requester does not provide Alternative units of measure for Packaging and Pallet add the default conversion based on the Base Unit of measure and Packaging.

If you have Base Unit of measure in M and the Packaging type BX, then add 1 BX = 500 M and add 1 PAL = 5000 M.

image2020-2-3_10-2-49.png

Exception: for BULK only add the default LB conversion

Note! If there is any change/update request in the Alternative units of measure, before updating check if the material is shared.

  • If the material is shared with more that one plant:
    • An approval from all the plats should be provided.
  • If the material is not shared
    • Proceed with the update,
    • Check for PIRs and open orders
      • Use the Appendix – Open items check (PIRs and Orders)

30

Enter conversion of Stock keeping UoM to Base UoM


Conversion between one packaging unit and base unit of measure

31

Enter any additional conversion if requested

Check the request form


32

Return to Main Data



For Composite Only!

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Main activities

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Key points

*

Enter Material Long description
If no long description is provided, than the main description should be added 

Use  button to add languages
Copy English text to all other languages:

12 mandatory languages are:
1 – Chinese (EN!)
E – English
F – French
D – German
I – Italian
J – Japanese
3 – Korean
L – Polish
P – Portuguese
S – Spanish

& – Brazilian Portuguese

N – Dutch



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Main activities

Tips / Best practices

Key points

33

Go to Basic data 2 view



34

Enter Basic material (related ZPRC Code)

Mandatory field!

For Technology Solutions: Check the MOC

For Composite Materials: if not provided in the form, check in the Sharepoint on EHS Info tab

35

Enter Dangerous Goods indicator profile


Technology Solutions and Composite Materials (general rule): ZIP for all materials at the moment of material creation

For Composite materials (exception): if the material has one of the ZPRCs mentioned below, the DG indicator, should be Z00

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

36

Tick Environmentally relevant


Technology Solutions and Composite Materials (general rule): Mandatory for all materials

For Composite materials (exception): if the material has one of the ZPRCs mentioned below, the Environmentally relevant should not be flagged

ZPRC 90077853 Release Paper
ZPRC 90076527 Poly Film

37

Go to Classification view




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Main activities

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38

Select "Batch" type of Classification




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Main activities

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39

Enter Class Type 023


Select class as per required GBU:

014 – Technology Solutions
016 – Composite Materials (Sharepoint requests)

*Additional class for Composite Materials only
Select Class type 001

a.

Enter Material Class


Default Z_CM_MAT
b.Copy all the values provided in the form in "Classification" tab

c.Note! If requester adds new value in the template for classification, we should send to Lisa Wohnlich (lisa.wohnlich@solvay.com) for approval 

40

Press Next screen button to move to next selected view




Only for Composite Materials - upon material creation

Extended the composite materials for sales organization as per image below:


Main activities

Tips / Best practices

Key points

Enter Cross-distribution-chain specific material status


Status 63 is to be set at the moment of material creation to allow use of material in operations

Enter Valid from date for Cross-distribution-chain specific material status

DD.MM.YYYY


Maintain Tax classifications

System will automatically determine which Countries' tax lines should be added

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Go to Sales: sales org. 2 view

Main activities

Tips / Best practices

Key points

Enter Material statistics group


Always 1

Enter Account assignment group


Check the request form, if not provided populate with F

Enter Item category group


Always ZMAN 

Save the extension





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Main activities

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Key points

42

Enter Availability check


Raw materials and packaging – 02

*For Composite - Default ZD

43

Enter Material freight group

Mandatory for Packed materials for US, CA and BR

Bulk – empty


Material Hazardous class can be found in RM SDS sheet under  section 14th in attached documentation for MOC-ID provided by requester


Material Type

Fr. Group

Haz Class 9 and non corrosive chemicals

10058

Haz Class 8

PG III

10054

Haz Class 8

PG II

10055

*For Composite - Copy from the template

44

Activate Batch Management requirement indicator

Same field is also available in Purchasing, Plant data / storage 1 and Warehouse Management 1 views

Always checked for ZMAT


45

Enter Transportation Group

Should be checked in Sinequa for SDS sheet. Using sections 9 and 14 correct Transportation group can be determined.

In Sinequa RM SDS can be found using ID underlined below.


*For Composite - Copy from the template

46

Enter Loading Group


Bulk – 0002

Else – 0001

*For Composite - Copy from the template

47

Enter Profit Center

Same field is also available in Plant data / storage 2 view

List of profit centers can be found in following Google drive link

*For Composite - per template

48

Go to Foreign trade export view




#

Main activities

Tips / Best practices

Key points

***

Commodity/import code is NOT to be entered at the time of material creation – it will be loaded by responsible team

When extending material to a new Plant the Commodity/import code field is to be left blank (to be cleared if Copy from… option is used). Whenever a material is extended to any of non-GTS plants (see Appendix 3), extension has to be added in the linked file.


49

Control code

Required for all Brazilian plants

Contact HTS Team (htsclassification@solvay.com) for correct code

50

Enter Country of origin

Check the request form


51

Enter Mat. CFOP category

Field is mandatory for Brazil plants only

Always 0

52

Go to next view

Go to Purchasing view.




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Main activities

Tips / Best practices

Key points

53

Enter Purchasing Group


List of purchasing groups can be found in following Google drive link

*For Composite - per template

54

Enter Plant-specific material status

Once Finance creates Accounting and Costing Views and performs material costing run, the status will be removed by Finance to allow use of material in operations.

Status Z1 is to be used at the time of material creation.

55

Activate automatic Purchase Order indicator


Always checked

56

Enter Purchasing value key


Packed ZMAT – 0001
Bulk ZMAT – 0005 (incl. flexitank)

57

Enter GR processing time

Plant data administrators will change the field value if necessary

Default value at the time of material creation – 2
Default value for Plant 8605 – 0

*For Composite - Default to 1

58

Go to next view

Foreign trade Import

Values will be copied from Foreign trade export view

59

Go to next view

Plant data / storage 1 view




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Main activities

Tips / Best practices

Key points

*Temp. Conditions*For Composite (Mandatory!)

Per template

60

Enter Physical inventory indicator for cycle counting

Plant data administrators will change the field value if necessary

Default value at the time of material creation – B

61

Enter Minimum Remaining Shelf Life


Default value at the time of material creation – 1

62

Enter Total shelf life

Important: Shelf life days should be consistent on Commercial Product level

  • Check the form.
    • If:
      • Not provided: reject the request
      • Provided as "Indefinite": Add 5475 days

63

Go to Plant data / storage 2 view

Nothing should be entered as Profit center data are being copied from Sales: general/plant view


64

Go to Label data




For Composite only!

Main activities

Tips / Best practices

Key points

Inspection interval
  • Per template
    • If not provided add the same amount of days as shelf life

QM proc. active


Always flagged 

QM Control Key 

European plants - default REACH
Other plants - default 0000


Label View


Technology SolutionsComposite Materials
  • Primary Packaging Unit (PPU): Copy from the checklist
    • Note! For Bulk packaging primary packaging unit should be KG
  • Select the Primary Pack Unit
  • Press in Configuration


  • Label category - Default Z_RAW
  • Gen. Var. - Default GLM_RAW_01
  • Copies
    • Depends on packaging type
    • Correct label can be found in Appendix 1 - Label requirements.
    • Correct value can be copied directly in SAP (From "Label Category" to "Copies")


  • Validity Areas
    • Validity Areas are similar for all Raw Materials

  • When all data has been entered, save the material by pressing button and exit material creation
  • Copy number of the created material into communication to Requestor:

Important! Material number with MOC ID and ZPRC# should be sent to responsible parties from plant to complete missing views for RM (MRP, QM, Acct, Costing).
Applicable for material creation and plant extension.
Link to file - TS MM Support Organization. Also include  include costing team sbs_riga_rtr_costing@solvay.com


Template

Dear (Requester's name),

Please be informed that the material (number) (description) has been (created/extended) for plant (number).

Dears,

Could you please complete necessary views for material set up (MRP, QM, Acct, Costing)?

  • Material (number) (description)
  • MOC (number)
  • ZPRC (number)
  • Documentation from MOC

Kind regards,

  • Primary Packaging Unit (PPU): Copy from the form
    • Note! For Bulk packaging primary packaging unit should be KG
  • Select the Primary Pack Unit
  • Press in Import


  • Choose the reference material# based on the Base Unit of Measure and Packaging type
    • Note! For BULK only add the large label
    • Example: Base Unit of Measure KG and Primary pack Unit BAG - choose 158321




  • Double click on the first line



  • Keep all labels selected
  • Press 



  • Copy all the labels




Important! It is crucial to request the correct DG indicator for Finished products after the material creation. For now, release the Sharepoint request, keep the Freshdesk ticket open and contact the people listed below to obtain the correct value. On the request provide the ZPRC#



2.1.3. Extension of material - Technology Solutions

Following MOC procedure plants are obligated to review existing MOC process every two to three years, therefore valid MOC ID is mandatory component for Raw Material extension, this information should be provided by requester any time material should be created for a new plant.
HazCom Team should be involved in Raw Material activation process due to their responsibility to verify MSDS (ZPRC) code validity and correctness. They will also verify whether existing MOC ID can still be used.
NOTE: Raw Materials should not be extended to Trading plants (8572 – MX, 8573 – CL, 8571 – PE, 8580 – NL, 7788 – ID, 7786 – AU, 8574 - CN).
To extend material enter transaction MM01. Copy from… option can be used, preferably to copy from an existing view of the same material.



To extend Raw material material to a Plant, select Sales: General/Plant Data, Foreign Trade: Export Data, Purchasing, Foreign Trade: Import Data, General Plant Data/Storage 1 & 2.

2.2. Material modification

2.2.1. Pre-requisites

Material modification is allowed only if validated by all Plants using the material.
Requests to change the fields listed below must not be performed – in this case a new material has to be created.


In some exceptional cases range can be added to Raw Material, e.g. TALLOW ALKYL AMINE >97% 159/165KG DR
Another exception can be a mistake for recently created material that has not yet had any stock and stock movements in the system.

#

Main activities

Tips / Best practices

Key points

1

Enter transaction MM03

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Display


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Main activities

Tips / Best practices

Key points

2

Enter Material number



3

Select Purchasing (or Sales: General/Plant Data) view




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Main activities

Tips / Best practices

Key points

4

Verify the possible Plants related to the Material by clicking on the match code.



5

All Plants using the material are listed




If material is open for more than one Plant, contact the other Plants to validate the requested modification.

If the answer is positive, change the material as shown in section 2.2.2. Manual modification of material.

If the answer is negative, create a new material as described in Chapter 2.1.2. of this OP, associated with the Plant that made the request.

2.2.2. Manual modification of material

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Main activities

Tips / Best practices

Key points

1

Enter transaction MM02

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Change

2

Select the view containing the field that needs modification



3

Select the Organizational Level for which the modification is requested

Repeat the modification for all Sales Areas or Plants if applicable.


4

Save the changes performed



2.2.3. Technology Solutions - Material Sales Organization Extension

Should not be performed by material creation, can be opened for Intercompany (e.g. US23/9O; NL01/9O etc) sales area only when extending Raw Material to different plant and Stock Transfer is required from one location to another.
Should not be extended to commercial sales area.


Main activities

Key points

Cross-distribution-chain specific material statusStatus 63 is to be set at the moment of material creation to allow use of material in operations
Valid from date for Cross-distribution-chain specific material statusDD.MM.YYYY

Maintain Tax classifications

Always 1 for all countries unless otherwise indicated by Finance or Tax department

Main activities

Tips / Best practices

Key points

Enter Material statistics group


Always 1

Enter Account assignment group


Always I

Enter Item category group


ZVRP

2.3. Material Inactivation

Before inactivating material an approval from appropriate purchasing contact should be received, material should also be checked for open items under "Stock overview".

If there are no open activities, Stock will show only "0". If any other values displayed, appropriate Product Manager should be contacted for Stock removal.

After Stock is cleared material can be inactivated.
If material has to be inactivated for all plants and sales areas:


If material has to be inactivated for specific plants or sales areas:


Inactivation of ZPRC material can be performed only if all ZMAT materials linked to it are inactive:

2.4. ZPRC creation - Technology Solutions

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side.
To complete this request material chemical name should be verified and provided by HazCom Team.

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Main activities

Tips / Best practices

Key points

1

Enter Industry Sector


Always C

2

Enter Material Type


ZPRC


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Main activities

Tips / Best practices

Key points

3

Select views


Basic Data 1; Basic Data 2; Classification; Label Data


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Main activities

Tips / Best practices

Key points

4

Enter description


Material chemical name provided by HazCom + / GENERIC

5

Base Unit of Measure


Always KG

6

Material Group


Always 0451


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Main activities

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7



12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch


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Main activities

Tips / Best practices

Key points

8

Classification view – Class type 001


LIP # LIP0020148 should be entered

9

Go to label view


No data maintained

10

Save material




2.5. ZPRC creation - Composite Materials

It is in Data Management scope to create ZPRC records for Raw Materials when requested comes from HazCom Team. When ZPRC record is completed in SAP WP1, systems are being synchronized overnight and PRCO code appears on HazCom side. 
To complete this request material chemical name should be verified and provided by HazCom Team.


#

Main activities

Tips / Best practices

Key points

1

Enter Industry Sector


Always C

2

Enter Material Type


ZPRC


#

Main activities

Tips / Best practices

Key points

3

Select views


Basic Data 1; Basic Data 2; Classification; Label Data


#

Main activities

Tips / Best practices

Key points

4

Enter short description


Material Name in standard languages provided by Hazcom

5

Base Unit of Measure


Always KG

6

Material Group


Always 0451

7Old Material number
MSDS reference provided by requester
8Lab/Office
 Z20 for RM
9Basic Data Text

Maintained in standard languages when description does not fit in short text field

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Main activities

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10

Class Type


001 Material Class

11Class 

Generic LIP00 by default 

LIP0034040

12

Go to label view


No data maintained

13

Save the material


Important! After the ZPRC creation also create the ZUNB!


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Main activities

Tips / Best practices

Key points

1

Enter transaction MM01

T-code can be entered directly in Command field. T-code can be saved in Favorites.

Full path: Logistics -> Materials Management -> Material master -> Material -> Create (General)



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Main activities

Tips / Best practices

Key points

2

Enter Industry Sector


Always choose "Chemical Industry"

3

Enter Material Type


Select "ZUNB Stocked and non-valuated"

4

Copy from… Material

Option to copy data from an existing material can be useful in some cases.


5

Hit Enter



6Select Views to be createdCreation of views can be performed all at once or in separate steps

Select Basic Data 1, Basic Data 2, Purchasing and Label Data Views.

7

Hit Enter

Use Default Setting button to save your selections for future creations



#Main activitiesTips / Best practices
8Fill in Organizational Levels

Extend to the following plants:

7264 ZZZZ ex 3969 / Négoce IT
7265 ZZZZ ex 3969 / Négoce DE
7266 ZZZZ ex 3969 / Négoce GB
7267 ZZZZ ex 3969 / Négoce FR
8269 ZZZZ ex ZUS4 / Trading USA
8577 ZZZZ ex 7776 / Trading CN

9Hit Enter


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Main activities

Tips / Best practices

Key points

10

Enter Material Description

"SHORT DESCRIPTION"

Copy from the ZPRC

11

Enter Base Unit of Measure


Copy from ZPRC

12

Enter Material Group


Copy from ZPRC

13

Enter Old Material Number


Copy from ZPRC, if is not provided, leave it blank.

14

Go to Additional Data



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Main activities

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15

Enter material descriptions in local languages


12 mandatory languages are:
EN – English
Z9 – Brazilian Portuguese
ZH – Chinese
KO – Korean
DE – German
FR – French
IT – Italian
JA – Japanese
PL – Polish
PT – Portuguese
ES – Spanish
NL – Dutch

15

Go to Units of measure tab

From Basic Data View Units of Measure tab can be accessed by pressing Additional Data button in the top part of screen as well. Tabs in Additional Data can be filled in any sequence.


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Main activities

Tips / Best practices

Key points

16

Enter Alternate Units of Measure conversions


Fixed conversions:

1 BJ <-> 1 KG

1 DR <-> 1 KG

1 PL <-> 1 KG

17

Return to Main Data



#

Main activities

Tips / Best practices

Key points

18

Go to Basic data 2 view



19

Enter Basic material (related ZPRC Code)


Check the Freshdesk Ticket

20

Go to Purchasing view



#

Main activities

Tips / Best practices

21

Go to Label Data view

No data has to be maintained in Purchasing view, however the view has to be created



#

Main activities

Tips / Best practices

Key points

22

Enter the Primary Packaging Unit (PPU)


Default DR - Drum

23

Select the primary packaging unit of measurement



24

Press the indicated button to Import labeling specifications for selected packaging.


Templates for Label data:

All available on Material 2028246


#

Main activities

Tips / Best practices

Key points

25

Enter the Material #2028246



26

Press 



#

Main activities

Tips / Best practices

Key points

28

Leave all the material types selected



29

Press 



30

When all data has been entered, save the material by pressing  button and exit material creation

Copy number of the created material into communication to Requestor, system confirmation message on the bottom of the screen can be used:


31Note! Remember to perform the extension for all the six plants

7264 ZZZZ ex 3969 / Négoce IT
7265 ZZZZ ex 3969 / Négoce DE
7266 ZZZZ ex 3969 / Négoce GB
7267 ZZZZ ex 3969 / Négoce FR
8269 ZZZZ ex ZUS4 / Trading USA
8577 ZZZZ ex 7776 / Trading CN


Appendix – Technology Solutions - Labeling rules 

Packaging type

Label category



Gen. Var.

Copies

DR, BX, CY, JRC, PL, BULK, BAG

Z_RAW

Raw material label


GLM_RAW_01

1

TE, BB

Z_RAW

Raw material label


GLM_RAW_01

2


Appendix – Technology Solutions - List of contacts

Requests for Raw Material requests can be accepted from Purchasing representative.
Detailed Technology Solutions Support Organization file by plants can be found in following link.


Representative

Email

US and Canada

Vanessa Scott

vanessa.scott@solvay.com


Leslie Fleming

leslie.fleming@solvay.com


Peter Mertzanispeter.mertzanis@solvay.com


Thierry Leclerc

thierry.leclerc@solvay.com


Mario Bruins

mario.bruins@solvay.com

 LAM

Abril Gomez (Maternity leave)
Replacement: Vincent Cifelli and Eduardo Rubalcaba Guizar

abril.gomez@solvay.com
Vincent.Cifelli@solvay.com
eduardo.rubalcabaguizar@solvay.com

APAC

Natpapan Chueakongtrakul (Poon)

natpapan.chueakongtrakul@solvay.com


Celine Koh

celine.koh@solvay.com


Catherine Lu

catherine.lu@solvay.com


Sorrawit Parknondhkul

sorrawit.parknondhkul@solvay.com


Nathan Purvis

nathan.purvis@solvay.com

EMEA

Thierry Leclerc

thierry.leclerc@solvay.com

ZPRC/MOC

HazCom

hazcom.rawmat@solvay.com

MOC-ID

Lindsay Schramm

Lindsay.schramm@solvay.com

Appendix – Technology Solutions - List of Plants in non-GTS countries

Whenever a material is extended to any of non-GTS plants, extension has to be added in a file to notify the responsible team. Location of the file.

Country

Plant Code

Description

Japan

8524

7418 / Gas Chem Logistic Osaka

Singapore

8506

6062 / Poh Tiong Choon Jurong


Appendix – Technology Solutions - List of Single Storage Locations

Storage Location

Description

8380

7786 / JF Hillebrand Fremantle

8433

7788 / Jakarta

8496

7722 / BDP Peru Arequipa

8500

7725 / Andimex San Antonio

8503

7988 / Daesung Whse Yangsan

8505

7723 / FH Logist Azcapotzalco

8506

6062 / Poh Tiong Choon Jurong

8507

7725 / Sercabol Antofagasta

8508

7776 / Sinotrans Intl Shanghai

8509

7734 / KWE Logistics Shanghai

8511

7794 / CML Ltd Walvis Bay

8515

7786 / Toll Contr Laverton Nth

8519

7786 / NSS Port Sth Townsville

8520

7008 / XPO Logistic Bristol

8521

7008 / XPO Logistic La Porte

8527

7794 / Schenker Kempton Park

8528

7734 / Sinotrans Intl Shanghai

8543

7008 / KEMIRA WATER MOBILE

8545

7008 / FLUID ENERGY HATFIELD

8548

7008 / MOBILE SOLVENT EIGHT MILE

8549

7752 / NOVA MOLECULAR PASADENA

8553

7008 / SOUTH COAST HOUSTON

8554

7008 / SPRAY TEK MIDDLESEX

8559

7008 / TOLL COMPACTION NEPTUNE

8589

7734 / Tianjin DLD Beicheng Wh

8605

7794 / Kemira Chem Bradford

8614

7734 / COSCO Logistic Tianjin

8617

7776 / COSCHEM Logist Shanghai

8618

7794 / Praxair Oevel-Westerlo

Appendix – Data Governance List for Composite Materials 


Plant

Data Governance Lead

DGL Backup

Anaheim

Rehan Suhrwardy

Nic Donovan

Orange

Corinne Nelson


D’Air

Bruce Gormley


Greenville

Hope Helton

Brianna Hammond

Winona

Danielle Dietermann

Jenna Sand

Kalamazoo

Carrie Replogle


Havre de Grace

John Cahoon

Kenya Eaton

Piedmont / Rock Hill

Harrison Blackwelder

Mike Zitricki

Wrexham

Stuart Tudor Jones

Peter Kaye

Oestringen

Nina Kunze

Jose Marin

Fengxian

Rick Marmol


Appendix  – List of plants for Composite Materials  


Plant 

Name of Plant in SAP

Company Code

Sales Organization

Country

83418341 - 7180 / Tempe7180US32 - Composite MaterialsUSA
83478347 - 7772 Oestringen7772DE13 - Composites MaterialsGermany

8350

8350 - 7771 Wrexham7771GB40 - Composites MaterialsUnited Kingdom
83618361 - 7180 Orange7180US32 - Composite MaterialsUSA
83638363 - 7180 Anaheim D'Aircraft7180US32 - Composite MaterialsUSA
83648364 - 7180 Anaheim7180US32 - Composite MaterialsUSA
83658365 - 7180 Greenville7180US32 - Composite MaterialsUSA
83678367 - 7180 Piedmont7180US32 - Composite MaterialsUSA
83688368 - 7180 Havre de Grace7180US32 - Composite MaterialsUSA
83708370 - 7180 Winona7180US32 - Composite MaterialsUSA
83748374 - 7180 / Bellevue7180US32 - Composite MaterialsUSA
83938393 - 7771 / Wilton7771GB40 - Composites MaterialsUnited Kingdom
84568456 - 7180 Kalamazoo7180US32 - Composite MaterialsUSA
84668466 - 7188 / Tempe CDM7188US32 - Composite MaterialsUSA
85868586 - 7776 / Shanghai7776Tech Solutions (CEM)China
86098609 - 7180 / Alpharetta7180US32 - Composite MaterialsUSA
86268626 - 7180 / Saddle Brook7180US32 - Composite MaterialsUSA
86288628 - 7776 Fengxian7776Composites Mats 7776China
87858785 - 7180 Rock Hill7180US32 - Composite MaterialsUSA

8786

8786 - 7180 / Princeton7180US32 - Composite MaterialsUSA
87938793 - 7180 / ATSCOTT MFG Pine City7180US32 - Composite MaterialsUSA
87948794 - 7180 / MCC Huntington Beach7180US32 - Composite MaterialsUSA
87958795 - 7180 / ET Horn La Mirada7180US32 - Composite MaterialsUSA
87968796 - 7771 / K&N Bonded Reading7771GB40 - Composites MaterialsUnited Kingdom
88028802 - 7771 / K&N Non-Bonded Reading7771GB40 - Composites MaterialsUnited Kingdom
88158815 - 7180 / Taichung City7180US32 - Composite MaterialsUSA
88178817 - 7180 / Hale Baltimore7180US32 - Composite MaterialsUSA
88188818 - 7180 / First Choice Vineland7180US32 - Composite MaterialsUSA
88198819 - 7180 / XPO Logistics Levittown7180US32 - Composite MaterialsUSA
88208820 - 7180 / Lonestar Richardson7180US32 - Composite MaterialsUSA
88218821 - 7180 / Delta Greenville TX7180US32 - Composite MaterialsUSA
88228822 - 7180 / Palmetto Greenville SC7180US32 - Composite MaterialsUSA
88238823 - 7180 / Seven Rivers Winona7180US32 - Composite MaterialsUSA
88248824 - 7180 / Rinchem Eagan7180US32 - Composite MaterialsUSA
88258825 - 7180 / KPAC Wilmington7180US32 - Composite MaterialsUSA
88268826 - 7180 / Lewis Howard Kalamazoo7180US32 - Composite MaterialsUSA
88348834 - 7180 / Jensen-Souders Itasca7180US32 - Composite MaterialsUSA
88458845 - 7180 / eShipping Ontario7180US32 - Composite MaterialsUSA


Appendix – Open items check (PIRs and Orders)


Check for Active/Inactive PIR (ME1M) 

Check for open Purchase Orders (ME2N)

Open PO’s can be located using transaction ME2L. ME2N can also be used.

Scope of List: determines that system will search for all PO’s for this supplier;

Selection Parameters: narrows the search down for PO’s with open invoices.

Check for open Sales Orders