Tasks to be completed when documenting an operation (from creation to publication)

 1. Enter the Title of the operation / page

2. Add the following Labels : 

    • Scope of applicability: ww, country_accounting 

    • Country or group of countries (if applicable): belux, china, france, italy, lam, nam, uk_ie, bulgaria, dach, netherlands, iberia, poland, latvia, australia, india, japan, south_korea, thailand, singapore, new_zealand, emea_transversal, apac_transversal

    • Unit and Domain according to the List of labels to be used in the Finance Service Line space

      • E.g. 1: WW Operation in Financial Accounting under domain "Central Finance Processes & Compliance":
        • Labels to be used: ww, financial_accounting, central_fin_proc_compliance

      • E.g. 2: France Operation in Financial Accounting:
        • Labels to be used: country_accounting, france, financial_accounting
          (for country operations, the Domain is always country_accounting)


3. Fill in all fields as described above

4. Name the title of each section using OPD methodology naming convention - Infinitive verb without the “to”, mainly action verb...something) - " I do something..."

5. Once the description of the operation is completed, ensure it is approved and published by launching the SBS-Finance approval workflow 




Domain: Country Accounting



Responsibility area: 2. Enter the responsibility area described in OPD matrix ("N/A" for Country Accounting Operations)


Table of contents 

By default the table of contents displays Heading 1 & Heading 2 (other levels can be added)



Scope

3. Remove the icon when not applicable


ERP

4. Remove the icon(s) when not applicable


Frequency

5. Remove the icon(s) when not applicable

 

 

 

References

6. Add the link to SAP transaction(s) (when it exists)



Forms

7. Insert the links accordingly and change the link text with the Form name

7424 - HSE Split


Attachments

8. Add the link to attachments or external links




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1. Objective and Scope

1.1. Objective of this Operation

WHY - Describe the objective of the operation


The objective of this document is to give the instructions to do the HSE split and send to the right people.


This procedure needs to be done on D+1 in the morning and it takes the data for the current period.

In order to make the allocation of the cost centers 0249-6098 and 0249-6021 more visible to the business, it is necessary to make this reclassification manually.

1.2. Scope

Detail the scope (legal entities, etc.)

It applies to company 7424, cost center 0249-6098 and 0249-6021.

2. Definitions

Definitions should be added in the Finance Glossary - Add definition and link it to respective Letter in Finance Glossary 

See Finance Glossary:


3. Tasks description

WHAT and HOW - Main content of the operation

The content should be mainly organized in 2 levels of Headings to ensure a proper link with the Table of Contents.

Select the level of heading in the "Paragraph" option.

3.1. I Prepare the Posting File

3.1.1. I Take the Cost Center Value

At the end of D-1, enter in transaction KSB1 with cost center 0249-6098 for the current month and layout /PVZ-ECO:


Take the total of the cost center and insert with the same signal in cell P8 in tab justification of the file 7424 - HSE Split

Do the same process with cost center 0249-6021, but insert the value in cell V8 in tab justification of the file 7424 - HSE Split

It will calculate automatically the split for each receiver and transport the values to tab template automatically. So the posting file is created automatically.

JUST REMEMBER TO CHANGE THE DATES IN TAB "Template".

3.2. I Post The File and Advise The Responsible

3.2.1. I Post by Freshdesk Robot

Create a freshdesk ticket and send to robot to process automatic.

3.2.2. I Advise the Responsible Person

Advise Shan Chen after the post (controller Novecare).

End of document.